1. The Regional Risk Reduction Initiative R3i Implementing a Regional CAP Based All Hazard All Risk Early and Public Warning System in the Caribbean Geneva, April 2010

2. Early and Public Warning System Initiatives in the Caribbean Early and Public Warning System Initiatives in the Caribbean The need for mechanisms to quickly alert and warn the public is not a new concept either in the Caribbean or elsewhere. In order to fully appreciate the work being done, one must be familiar with some of the players and some of the activities previously completed or currently in development/implementation.

3. Regional Agencies and Initiatives Country Level – Vigilant System – France; - RDS, Sirens, SMS – BVI, Jamaica etc Regional Level – CIMH, CDEMA, UWI, UNDP Barbados (R3i) Broader Region – Hurricane Committee, NWS/NOAA, IOC UNESCO/ICG CARIB (Barbados Chair, Anguilla Vice Chair WG3 – Dissemination and information) Global – WMO, UNISDR, ITU

4. The Background The R3i project is a unique Overseas Countries and Territories Project supported by the Overseas Countries and Territories Association (OCTA), initiated at the National Disaster Director Level, funded by the EU 2008 Global C Envelope as part of EDF 9 and being managed and implemented via the United National Development Programme (UNDP) Barbados. Proposal specifically cited CAP as the required communication standard for the warning system component of the project.

5. Project members are the UKOTs of Anguila, BVI, Cayman, TCI and Montserrat; Dutch Countries of Aruba, Curacao and Sint Maartin; and Dutch Territories of Bonair, Saba and St Eustatia

6. R3I A New Management Model 1.To Be Managed as Projects by Component; 2.Assign a Technical Management Team (TMT) for Each Component of the Project; 3.Membership in TMT based on OCT Expertise, Interest and Importance to OCT; 4.Technical Resources (TRs) Defined By Each TMT Applying Best Resources To Project Needs; and 5.Cross Pollination Between Components to Inform activities, Outputs and Outcomes

7. R3i Reporting Structure UNDP Project Board Component Technical Management Team Other R3I Members Technical Resources Implementation

8. R3i Project Components TMT1 – Hazard & Vulnerability Mapping & Modeling TMT1 – Hazard & Vulnerability Mapping & Modeling TMT2- Early Warning Systems Pilot TMT2- Early Warning Systems Pilot TMT3 – Response, Relief and Recovery TMT3 – Response, Relief and Recovery TMT4 – Emergency Operations Capacity Building TMT4 – Emergency Operations Capacity Building TMT5 – Best Practices & Lessons Learned TMT5 – Best Practices & Lessons Learned

9. The Structural Framework COMPONENT 2 - Early Warning Systems COMPONENT 2 - Early Warning Systems Technical Management Team Dutch – Sint Maarten UKOT – Montserrat Expert Country - Anguilla UNDP UNDP Subject Matter Expert – Mr Art Botterell Subject Matter Expert – Mr Art Botterell 1. Terms Of Reference for Assessment 2. Capability/Needs Assessment 3. Technical Specifications/SOW 4. Work Plan/Schedule 5. Component Budget 6. Implementation 7. Lessons Learned Shared via 4/5

10. Key BENEFITS Accords with the UNDP Programme This is a How To for the UNDP Objectives Each Component Team Differs in composition A Defined TOR, SOW and WP facilitates distributed workflow Programme Recognises the strengths of the partners and members expertise The Model is Inclusive, Based on Best Practices, extendable and Targeted

11. 11 Vision For A Regional, CAP Standard Based, All Hazard, Early And Public Warning System.

12. 1867 PR Trench

13. Report IGC CARIBE IV Nicaragua March 2010 Working Group IIII The IGC is requested to consider, comment and eventually endorse the recommendations issued by the Working Group. (Martinique 2009) 7. Recognise the official WMO, EUMETNET, NWS & USGS support of the International Telecommunications Union (ITU) Common Alerting Protocol (CAP) standard. 8. Work to standardize national protocols and operating procedures to reduce response time. 9. Inform the development of response protocols based on the results of the CDERA Tsunami and Coastal Hazards Warning System Project.

14. R3I Sub Projects TMT1 – Hazard & Vulnerability Mapping & Modeling TMT1 – Hazard & Vulnerability Mapping & Modeling TMT2- Early Warning Systems Pilot TMT2- Early Warning Systems Pilot TMT3 – Response, Relief and Recovery TMT3 – Response, Relief and Recovery TMT4 – Emergency Operations Capacity Building TMT4 – Emergency Operations Capacity Building TMT5 – Best Practices & Lessons Learned TMT5 – Best Practices & Lessons Learned 14

15. Anguilla Phase 3 Anguilla implemented a CAP based NWS in 2007/8; Anguilla implemented a CAP based NWS in 2007/8; System Completely Nationally Funded; System Completely Nationally Funded; Size of Anguilla and commitment of key stakeholders makes it a good location for piloting technologies; Size of Anguilla and commitment of key stakeholders makes it a good location for piloting technologies; Phase 3 is towards expanding the RDS network, integrating new technologies and building redundancy into the backbone system Phase 3 is towards expanding the RDS network, integrating new technologies and building redundancy into the backbone system 15

16. Pilot CAP Components - AXA Pilot CAP Components - AXA Development of the R3i Multi-Lingual Public Registration Portal, Development of the R3i Multi-Lingual Public Registration Portal, Integration (CAPability Expansion) to Variable Message signs; Integration (CAPability Expansion) to Variable Message signs; Development of Tsunami Hot Button Activation; Development of Tsunami Hot Button Activation; VHF SkyKing Radio; VHF SkyKing Radio; Evaluating social media clients and security issues; and Evaluating social media clients and security issues; and Developing and testing R3i mutual aid activation concept. Developing and testing R3i mutual aid activation concept. 16

17. 17 Baseline

18. Identify the Baseline First Extensive Warning Survey performed integrating: OECS B-TOOL, Global Warning Survey, IOC/UNESCO GWS Update, ICG CARIB WG3, CDEMA TCHWS, WMO Met Survey and R3I Components 18

19. UN Global Survey 19 An assessment of capacities, gaps and opportunities toward building a comprehensive global early warning system for all natural hazards – over 138 Questions

20. METEOROLOGICAL SERVICES for Civil Aviation Focused on technology and Protocols 20

21. 2008 UNISDR Joint Early Warning Questionnaire - Infill of Survey Gaps 21

22. 2008 IOC UNESCO Carib EWS Warning Survey Focused on technical resources and capability for ongoing system sustainability 22

23. CDEMA TCHEWS Survey 23

24. 24 Results

25. Identify Systems in Place Monitoring / Detection Seismic Stations Seismic Stations Tsunami Buoys Tsunami Buoys Tide Gauges Tide Gauges Flow Gauges Flow Gauges Rain Gauges Rain Gauges Radar Radar Barometer Barometer Wind Gauges Wind Gauges Slope Stability Slope Stability Air Monitoring etc. Air Monitoring etc. 25 Alert / Warning EMWIN/GTS Sirens RDS SMS Email Bells Flags Telephone Ringdown Radio/Cable interrupt Public address AM/FM Radio etc

26. Identify Networks in Place Recently Mostly Tsunami Focused But Not All 26

27. Push button Details 1 27

29. Anguilla National Warning System Design and implementation plan developed in 2006;Design and implementation plan developed in 2006; Alerting Protocols drafted collectively 2007;Alerting Protocols drafted collectively 2007; Piloting of RDS FM Radio Broadcast 2007;Piloting of RDS FM Radio Broadcast 2007; Installation of the CAP Backbone, RDS, Radio Interrupt and GOA PopUp 2008;Installation of the CAP Backbone, RDS, Radio Interrupt and GOA PopUp 2008; Design for Public Registration 2008…..$$$Design for Public Registration 2008…..$$$

30. Requirements of ANWS Systems Requires Policy and Protocols for UseRequires Policy and Protocols for Use RequestorsRequestors AuthorisersAuthorisers ActivatorsActivators Thresholds of risk and associated alert levelsThresholds of risk and associated alert levels Requires consideration for at risk and multi languagesRequires consideration for at risk and multi languages Requires Multi-Point and Multi-MediaRequires Multi-Point and Multi-Media Requires Weekly and Monthly TestingRequires Weekly and Monthly Testing Requires Buy-In from all sectors and the publicRequires Buy-In from all sectors and the public Needs to be integrated in day to day lifeNeeds to be integrated in day to day life

31. Warning Protocols

32. POLICY FOR USE OF THE NATIONAL WARNING SYSTEM (NWS) POLICY. The purpose of this policy is to establish authority for system administration, control, access, maintenance and use of Disaster Alert, Notification and Warning Systems, hereafter referred to as ANWS. The ANWS should be used to alert households and businesses of imminent or active threats to people and property in their area. In order to earn and preserve the publics trust, confidence and support, the ANWS will only be intrusively used in emergency incidents that may affect public safety. Only those with proper training and authority to use the system will activate the ANWS. DEFINITIONS. A. ACTIVATOR. Pre-Approved personnel, per this document trained to activate the NWS. Activation will be on behalf of an approved REQUESTOR. B. Active Incident. An active incident is one currently impacting the lives, the property or the safety of the public. C. At Risk. Any person(s) or area of a community whose safety could be directly endangered by an emergency situation or incident. D. AUTHORIZER. Pre-Approved personnel, per this document, identified to give permission for an ACTIVATOR to activate the NWS on behalf of a REQUESTOR. For a list of AUTHORIZERS refer to Procedure 1 Section C or Procedure 2 Section

33. Technologies Sirens – BVI, Sint Maarten, Montserrat SMS – BVI (most others do not use due to delays) RDS – Anguilla, BVI, Montserrat Radio Interrupt – BVI, Anguilla, Sint Marrten (agreement not technology)

34. 34 Pilot Scoping

35. 35 Agree Elements of a Warning System Hazard Assessment / Risk Identification Hazard Assessment / Risk Identification Monitoring and Detection Technology – Early side of warning Monitoring and Detection Technology – Early side of warning Dissemination Technology – Public/1 st Responder Dissemination Technology – Public/1 st Responder Standard Operating Procedures, Policy, Protocols Standard Operating Procedures, Policy, Protocols Legislative Framework Legislative Framework Public Awareness and Education Public Awareness and Education Testing/Drills Testing/Drills Ongoing Maintenance for all of the above Ongoing Maintenance for all of the above Committed ongoing budget Committed ongoing budget

36. Localized Requirements Thresholds of risk and associated alert levels Thresholds of risk and associated alert levels Requires consideration for at risk and multilingual Requires consideration for at risk and multilingual Requires Multi-Point and Multi-Media Requires Multi-Point and Multi-Media Requires Weekly and Monthly Testing Requires Weekly and Monthly Testing Requires Buy-In from all sectors and the public Requires Buy-In from all sectors and the public Needs to be integrated in day to day life Needs to be integrated in day to day life 36

37. 37 Identify Target Pilots Assumptions Political Buy In Existing Political Buy In Existing Model Legislative Framework – Feasibility of adoption during project Model Legislative Framework – Feasibility of adoption during project Hazard Assessment – primary hazards identified to address Hazard Assessment – primary hazards identified to address Monitoring and Detection - Elements and Sources Available/Planned Monitoring and Detection - Elements and Sources Available/Planned Technology Implementation – Basis for Warning in place Technology Implementation – Basis for Warning in place Public Awareness and Education – Adapt Existing Protocols Public Awareness and Education – Adapt Existing Protocols Maintenance – Capacity Building and Funding Verification Maintenance – Capacity Building and Funding Verification

38. Identify Pilot/Feasibility Sites Projects/Pilots Anguilla Anguilla BVI Aruba BVI Aruba Montserrat Montserrat Sint Maarten Sint Maarten Feasibility Study ABC Islands ABC Islands Cayman Islands Cayman Islands Saba Saba St Eustatia St Eustatia Turk & Cacaos + those above = 11 Countries Turk & Cacaos + those above = 11 Countries 38

39. 39 Select Hazards to Address Identify the target Primary hazard Identify the target Primary hazard Identify the additional hazards the System will address Identify the additional hazards the System will address Identify the Issues and Assumptions for these hazards Identify the Issues and Assumptions for these hazards Identify Issues and Assumptions with warning for these hazards Identify Issues and Assumptions with warning for these hazards

40. Agree Pilot Location Hazard 40 AnguillaMontserratSt MaartenBVI Hazard focusHazardous MaterialVolcanoFloodsTsunami / EQ Public Warning system in place IT equipment Legislation Policy (draft) Protocols NWAC - Radio broadcast F/AM - Radio Interrupt - Mounted vehicle PA - RDS Receivers (CAP) - Computer Popup (not public) (CAP) - SMS (CAP) - EMAIL Rosters (CAP) Legislation Policy SOP Checklists Live drills NWAC - Sirens (not CAP) - EAS radio interrupt with RDS messaging system - DMCA audio and video studio with interrupt of local media (needs more discussion with IT) - VHF (to complete under TMT3 and TRAC) Related Flood hazard maps - Sirens (Not CAP) - 3 automatic rain gauges (not installed) Legislation and Policy (linded) NWAC - Radio AM and FM broadcast - Radio Interrupt - TV interrupt - Cable interrupt - Mounted vehicle - Sirens ? - RDS Institutional Gaps SOP for Hazmat National Warning system training Education materials Public outreach Training to maintain sirens Maintenance policy or legislation SOP for new CAP system SOP Drills, testing documents NWAC (not needed ?) SOP and Checklists Drills, testing documents Technology required 1 CAP server and BamBox (for public) 1 Back Up CAP Converter radio interrupt 1 Backup FM radio RDS signal encoder 50 back-up receivers 1 Backup CAP server Hot Button 1 additional siren (CAP enabled) Cap base controller to interface with sirens controller New siren controller and upgrading of 8 existing units CAP integration of existing RDS including text to speech converter 1 public CAP server with (pop- up) and email notifications (require further discussion with IT) Cellular SMS and Text Hot Button Cap base controller to interface with sirens controller (Pop-up) Email RDS ? SMS ? Radio interrupt ? RDS? Hot Button ? 1 public CAP server with (pop-up) and email notifications 1 CAP Converter or alternate radio interrupt 1 Backup FM radio RDS signal encoder CAP Integration of existing RDS Hot Button ?

41. Aruba and Anguilla 41 ARUBA Hazardous Materials None TBD by outcomes of other pilots Aruba is a CLEAN Slate Anguilla Tsunami/Storm Surge Legislation Policy (draft) Protocols NWS - Radio broadcast FM - Radio Interrupt (CAP) - Mounted vehicle PA - RDS Receivers (CAP) - Computer Popup (not public) (CAP) - SMS (CAP) - EMAIL Rosters (CAP) - Hot Button (CAP) SOP for Tsunami/Surge National Warning system training Education materials (multi- lingual) Public outreach/drills 1 CAP server and Popup (for public) 1 Back Up CAP Converter radio interrupt 1 Backup FM radio RDS signal encoder 50 critical infrastructure RDS receivers 1 Backup CAP server Hot Button (Done) CAPability for VMS/CMS Signs (CAP) Rain Gauges(CAP) Wind, Temp etc Gauges (CAP)

42. Identify Needs of Pilot and Hazard Anguilla Anguilla Tsunami/SurgeTsunami/Surge Complete Public side of AWSComplete Public side of AWS Integrate multi-language profiles via CAPIntegrate multi-language profiles via CAP 42 Aruba Hazardous materials CAP Network, Roster email Integrate ATWC/USGS alerts/activation via CAP Sint Maarten Flooding CAP Network, RDS, Rosters Integrate Water Level alerts via CAP Montserrat Eruption Replicate Radio System, CAP Network, Popups, RDS Integrate eruption alter via CAP

43. Initiate Sint Maarten Pilot Existing 43

44. 44 Changes Abound New Government Structure, Opportunities of greater ownership and responsibility Sint Maarten 18 th October 2010

45. 45 Sint Maarten Pilot Proposed

46. 46 Template SOPs & Checklists SOP A:For any potential Flash flooding whether it is considered local or national: SOP A:For any potential Flash flooding whether it is considered local or national: SOP B:For any potential Mass flooding…. SOP B:For any potential Mass flooding….

47. 47 Develop Guiding Policy Will not activate in an intrusive manner between xxpm and xx am unless life safety threat/ level 3 threat/flashflood/tsunami etc; Will not activate in an intrusive manner between xxpm and xx am unless life safety threat/ level 3 threat/flashflood/tsunami etc; Will/will not remove individuals from the SMS Notification System, to be provided by xxx; Will/will not remove individuals from the SMS Notification System, to be provided by xxx; Will require approval for activation for non Level 3 incidents via approved SOPs; Will require approval for activation for non Level 3 incidents via approved SOPs; etc etc

48. Next Steps for SM Pilot 48 1.Develop Public Education and Outreach 2.Develop/ Refine Activation Protocols and Policy 3.Develop Drill and Testing Documents, Schedules and Protocols 4.Implement technologies 5.Perform testing and acceptance 6.Develop Maintenance Manuals 7.Capacity Build Technicians and Activators 8.Public Pilot of Activation 9.National Testing 10.Cross Regional Testing (via Caribe WAVE2011?

49. Anguilla Pilot Location Kick-off for Airphotos and Phase 3 Warning System held January 26-29 th 2011 Pre R3i Meeting coordination meeting held with France, Dutch and IOC UNESCO IGC CARIB Dutch, UK, France meetging a direct output from the WMO Regional Warning Meetign held at the CDM Conference in Jamaica December 2010 EOI complete for TMT2, RFP in review by TMT2 49

50. Aruba Pilot Location Kickoff for activities in Aruba Scheduled for first week of May 2011; Chance to get the political buy in required and introduce the R3i to the new political structures; Support is being provided via samples of Petrol Chemical plant reporting and warning requirements; Agenda will discuss tsunami modeling progress as well as status of other R3i project components as they all intermingle. 50

51. Next Steps for TMT 2 51 Announce RFP for National Level Systems ; Support developing template policy, plans and protocols for Flooding and HazMat; Evaluate CaribWave outcome reports to inform notification protocol design; Kickoff Meeting Aruba pilot Location; Draft Regional R3I System of Systems Diagram; Continue Work with ICG and WMO on identifying synergies with other regional initiatives/systems; and Support the work of other TMT 2 Partners as requested.

52. Where are We going from Here?

53. 53