1. Impact of library-wide reorganization on Technical Services at the University of Notre Dame
Anastasia Guimaraes Head, Metadata Services/Batchprocessing and Data Support units
Andrea Langhurst
Head, Electronic Resources and Acquisitions Pay unit
Presented at the ALA Midwinter meeting in Seattle, WA, on January 26, 2013

2. Hesburgh Libraries University of Notre Dame
Serves over 8,000 undergraduates; 3,500 graduate students
About 55 librarians (non-tenured faculty) & 140 paraprofessionals
$10M+ annual materials budget
Aleph, SFX, Metalib, Primo & Primo Central, CORAL ERM

3. ~2011 Libraries Organizational Chart

4. Management (Programs)
Leadership
New Organizational Chart
University Librarian
Digital Access, Resources, and Information Technology AUL
Research and Learning Services AUL
Management (Programs)
Special Projects
Administration, Organizational Development, and Central Services
Communications Program Director
Digital Library Initiatives and Scholarship
Information Technology and Discovery Services
Academic Outreach and Engagement
Science, Social Science, Engineering& Business
Resource Acquisitions and Discovery Services
Arts and Humanities Research Services
Information, Research & Student Computing Services
Front Line Services
Undergraduate Learning and Outreach
Resource Sharing and Delivery
Web
Information Technology Systems
Desktop Computing & Network Services
Digital Library Services
Digital Production
Catholic Portal
Art Image Library
Scholars’ Lab
Copyright & Scholarly Communication
Acquisitions
Catalog and Database Maintenance
Cataloging
Electronic Resources
Licensing
& Acq Pay
GovDocs
Gifts
Humanities
Preservation
Special Collections
Architecture
Area & Regional
Studies
Fine Arts
Music and
Media Services
BIC
Chem/Physics
Engineering
Math
Social Sciences

5. Technical Services: Resources, Acquisitions and Discovery Program
Electronic Resources and Acquisitions Pay Services (8 FTE)
Metadata Services /
Original and Special Cataloging (11 FTE)
Acquisitions Services (10 FTE)
Batchprocessing (6 FTE)
Metadata Services / Data Support (6 FTE)
The “real” work continues - Projects during transition
Regular work:
Transition related:
*RDA
*Physical space moves
*Shelf-ready
*Training opportunities
*DDA
*Building new team(s)
*Vendor batch MARC records
*New supervisors, team make-up
Academic Outreach & Engagement

6. Electronic Resources & Acquisitions Pay unit overview
2 librarians, 4 non-exempt, and 1 exempt
Functions responsible for:
Electronic Resources Acquisitions & Licensing, Activation, Maintenance, and Support
Coordination of vendor and consortial offers, renewals, payments
Payments for materials acquisitions invoices, plus related fiscal coordination

7. Metadata Services / Batchprocessing unit overview
Supervisor (exempt) and four (non-exempt) staff
Functions responsible for:
Batch loading of vendor MARC records for ebooks
Electronic resources cataloging
Government Documents technical processing
Metadata projects

8. Metadata Services / Data Support unit overview
Supervisor (exempt) and five (non-exempt) staff
Functions responsible for:
Monographic copy cataloging of print titles
Serials cataloging of print and microform titles
Catalog and database maintenance activities

9. Key areas of focus during the transition period
Communication: Program’s library-wide forums
Program managers’ weekly meetings
Cross-units’ collaboration & sharing of expertise
Identifying training needs across the Program
Building new unit teams

10. Challenges Significant staff training needs Creating new teams
Physical location of staff
Continuation of regular work
Identifying & matching existing people strengths in the new organizational structure

11. Opportunities Cross-training Excited staff
Review and adjustments of current workflows
Crossing unit boundaries and helping each other
Creation of new working teams and elimination of those that can be terminated

12. Questions?
Thank you!
Anastasia Guimaraes, Andrea Langhurst,