1. AIMS/Stanford 10 Pre-Test Workshop Spring 2013 Presented by Cindy Hurley 225-5418 1

2. Critical Dates ›AIMS Test Delivery to Sites Mar. 21 - 22 ›Short Order Window Closes Apr. 2 Noon AIMS Science 4 th and 8 th Apr. 15 AIMS Writing 5 th, 6 th, & 7 th Apr. 15 AIMS Reading/Math Part 1 Apr. 16 AIMS Reading/Math Part 2 Apr. 17 (No Early Out Wednesday) AIMS Reading/Math Part 3 Apr. 18 Stanford 10 (any 2 or 3 days) Apr. 15 - 19 Make-up Window Ends Apr. 26 AIMS Check-In (Email for Appt.) Apr. 24 – 30 2

3. AIMS Site Test Coordinator Responsible for: –Correct administration of testing at school site –Providing test training for all test administrators and proctors –Inventorying test materials upon receipt –Organizing, distributing, collecting, and returning all test materials – Monitoring testing activities –Keeping Cindy Hurley apprised of any testing issues that arise 3

4. Site Test Coordinator must establish and enforce test security procedures that comply with the Test Security Agreement and the State Board of Education Rules All school personnel who will have access to the AIMS or Stanford 10 test materials must sign a Test Security Agreement Security agreements are to be filed for 6 years at the school site The Principal’s security agreement is brought to Cindy Hurley at time of material Check-In Test Security 4

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6. April Testing AIMS Stanford 10 March 18 – 21 to District March 21– 22 to Sites (Hope) 6

7. SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY 12 MARCH 3456789 10111213141516 17181920212223 Delivery to District 24252627282930 Spring Break 31 To Sites ? 123456 78910111213 APRIL Short Order Noon

8. Contents of Test Boxes Brown Boxes: – Test Books – Answer Documents – Test Administration Manuals White Boxes: – Packing List (Inventory) – Labels and Roster – Test Coordinator Manual 8

9. Inventorying Test Materials First Open Box 1 (White Box) –Pearson School Packing List is on top –Look at the total number of tests and answer documents listed for each content area, make sure it will cover your needs –If you are short materials, email Cindy number you still need ….deadline is April 2, Noon 9

10. Inventorying Test Materials Next Open All Brown Boxes - Verify that quantities in boxes match the Pearson School Packing List - Document discrepancies on packing list - Tip: Only open cellophane wrapped materials as needed – once opened individual tests must be counted - Maintain an accurate inventory of all materials and some type of check-in and check-out system - Test books and answer documents are to be stored in a secure location at all times – not in classrooms overnight 10

11. SCHOOL PACKING LIST: As soon as receive materials, open Box 1 (white) Verify that the materials as shown on the packing list are enough to cover your needs When individual packages are opened, confirm the number of actual documents or books Note any discrepancies on the packing list Discrepancies - Package had 6 test books 6 11

12. Students in Grades 3-8 are expected to test in all content areas as determined by grade AIMS 3-8 GradeWritingScienceReadingMath 3 4 5 6 7 8

13. AIMS 3-8 Test Window Testing Window: Monday, April 15 – April 26 Testing DayContent AreaGrade(s)Session(s) Approximate Time Day 1 – Apr. 15Writing5, 6, and 71 session – 2 hours Science Part 14 and 81 session – 45-60 min. Science Part 24 and 81 session – 45-60 min. Day 2 – Apr. 16Reading Part 13-81 session – 45-60 min. Mathematics Part 13-81 session – 45-60 min. Day 3 – Apr. 17Reading Part 23-81 session – 45-60 min. Mathematics Part 23-81 session – 45-60 min Day 4 – Apr. 18Reading Part 33-81 session – 45-60 min. Mathematics Part 33-81 session – 45-60 min.

14. Test Scheduling ›Each content area of the AIMS Test must be given on the day and in the order prescribed on Slide 12 ›Writing and Science are on April 15 ›Reading and Math Part 1 on April 16 ›Reading and Math Part 2 on Day 17 ›Reading and Math Part 3 on Day 18 ›NOTE: The order of Reading and Math may NOT be switched. Reading is to be done before Math…no exceptions. 14

15. AIMS Make-Up Testing ›AIMS make-up testing may begin on April 19 through April 26 ›A student does not need to make-up in any particular order like on the regular test dates ›If a student needs all day to finish a part of Reading, then the Math part can be given as a make-up at a later time. ›Ex. Princess takes almost all day for Part 1 of Reading. In this case she will take the Math as a make-up. She does not have to do Math Part 1 before she does Reading Part 2. It could be that Princess takes almost all day to do each Part of Reading, so that means that all 3 parts of Math will be done during the make-up window. 15

16. Don’t Forget!! › Once a student starts a Part, he must finish that Part within the school day and can not ever go back to a Part that has been started. ›Ex. #1 Prince did not finish all of Reading Part 2, even though he had all day to do it. He may NOT come back during the make-up and finish Reading Part 2. ›Ex. #2 TinkerBell was working on Part 1 of Math, when she went to the nurse’s office because she was ill. She did not finish Part 1 of Math. She may NOT come back during the make-ups and finish Part 1; however, she may come back and do Part 2 and Part 3 Reading and Math. 16

17. ›School site selects any two or three days from April 15 - 19 ›Schools can test over 3 days if they choose ›Stanford 10 make-up window closes April 26 Stanford 10 – Grade 2 Testing DayContent AreaApp. Time Day 1Reading40 minutes Day 2Mathematics44 minutes Day 2 or 3Language38 minutes

18. Other Students Who May Test ›Home School ›Private School Also, must mark the not enrolled bubble on back of answer document Do Not Fill in the SAIS Box, instead under Student ID grid, fill in their home phone number, 520-###-#### It is the responsibility of the school to send student reports or to notify parents of the not enrolled student when the scores are available 18

19. Test Administration Schedule Times All AIMS tests and Stanford 10 tests are untimed ›Be sure to have a back-up plan for where students will go who need more time to finish ›Testing protocol includes following ‘Test Administration Directions’ for stretch breaks and significant breaks – no exceptions 19

20. Students who need additional time beyond the allotted testing time must be allowed to finish testing Students should be escorted to the room designated for extended time Students may not go to lunch, instead must have their lunch brought to the designated room Student should remain in the secure testing environment while eating and resume testing after they have eaten Students Who Need Extra Time 20

21. BREAKS 21 Students do not leave the room during stretch breaks

22. DISRUPTIVE STUDENTS Whenever possible, the disruptive or misbehaving student should be moved to another location Students must be allowed to continue to test If a student is known to have cheated or appears to have cheated, investigate the details and then notify Cindy for further instructions 22

23. TEST ADMINISTRATORS RESPONSIBILITIES 23 Page 1 of TAD

24. PREPARE TEST ROOMS All other visual aids displayed in the testing room that could assist students while testing must be removed or covered completely. 24

25. Authorized Resources to be Available – Dictionaries and thesauri must be available for the prompt section of the AIMS Writing tests – These resources are not permitted during any other testing session – Translation dictionaries must be available for ELLs and FEP year 1 and 2 25

26. Cell Phones › Cell phones are not permitted, even during stretch breaks › Students must remove and be told to remove cell phones from their person › Back packs should be placed in front of room and not by student desk › It is against testing protocol to use a cell phone during testing and if breached, student test is subject to invalidation › Only Cindy per ADE can determine if a test will be invalidated 26

27. All students must be allowed to continue to test Test Administrators who observe students using unacceptable resources are to remove the unacceptable resources as soon as possible After testing is completed, Cindy Hurley must be notified to determine if an incident report needs to be submitted 27

28. During Testing Students should be allowed to work at their own pace Do not allow students to use colored pencils, pens, markers, or highlighters on the answer documents or the Grade 3 test books Monitoring should consist of: – Supervising the room at all times during testing – Answering student questions that pertain to clarification of test directions – Checking that students are progressing through test 28

29. As Students Finish Testing Students are to remain quiet until the end of the testing session Students may read or do class work silently while waiting for the scheduled test session to end Electronic devices may not be used during this time 29

30. End of Testing Session Account for all test books and answer documents at the end of each testing session Missing test books and answer documents must be accounted for prior to dismissing any students Double check that labels match student written name Double check that if there is a label on the front that there is no gridded name or SAIS on the back 30

31. VERIFY NUMBER OF MATERIALS RECEIVED Test Administrator should count number of test books and answer documents received. When Test Administrator returns materials, Test Coordinator should verify that all materials have been returned. Each Day of Test Test Books/Answer Documents are distributed according to procedures set by site test coordinator Each Day Immediately after testing Return Test Books/Answer Documents according to procedures set by site test coordinator Secure Room 31

32. Student Demographic Information 32

33. Student must complete this section Student must complete this section Test Administrators must follow the directions exactly as stated in the Test Administration Directions for filling out the information box to be handwritten By student

34. If you choose to number test books and/or answer documents, use this blank box for numbering only 34

35. Students with Pre-ID Labels When there is a label, nothing is bubbled in except Box K for accommodations when appropriate 35

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37. Incorrect Pre-ID Labels 37

38. For Incorrect Labeling ›DO NOT attempt to remove the label ›NEVER EVER black out the label INSTEAD: ›Cover the incorrect pre-ID label with a blank white label. Then hand bubble the correct student information on the back of the answer document 38

39. Accommodations 39

40. All Test Administrators must read and be familiar with: Testing Accommodations: Guidelines for 2012-2013 40

41. Universal Accommodations ›Universal test administration conditions that are in a student’s IEP or 504 are not considered testing accommodations so do not need to be marked in Box K of the answer document ›May be offered to any student in order to provide a comfortable and distraction-free testing environment 41

42. 42 See Testing Accommodations Guidelines

43. Standard Accommodations Standard accommodations are available to: –Students with certain injuries –English Language Learners –FEP Year 1 and Year 2 students –Students with an IEP or 504 plan 43

44. Recording Accommodations ›Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document (see next slide) ›Detailed directions for marking the use of standard accommodations is on pages 61- 62 of the Test Administration Directions

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47. Transferring Student Responses ›Students who tested using a Braille or large print version of the test must have their responses transferred to a standard answer document by an adult ›Students who used any assistive technology must have their responses transferred to a standard answer by an adult 47

48. Directions on Pgs 63-64 of Test Administration Directions 48

49. After Testing, Test Administrators Need to Check That: Found on Pg. 57 of Test Administration Directions 49

50. Special Circumstances Contaminated Materials › Do not return test materials contaminated with blood, vomit, or other bodily fluids › Transfer student responses to a clean answer document › Destroy contaminated test materials securely at school 50

51. Organizing Scorable Materials (Answer Documents: Used and Unused) 51

52. Instructions for Organizing Test Materials for Return to Testing Warehouse ›Please ignore Pgs. 12 – 43 in your Test Coordinator’s Manual ›You will not receive any of the materials they reference on these pages….they were pulled out of your boxes ›Only follow slides 47 – 54 for instructions on how to organize test answer documents and test books for return to the testing warehouse 52

53. Organizing Used Answer Documents (Scorables) ›Organize answer documents to be scored by grade (Grade 3 test booklet is the answer document as well) ›Separate grades with a colored piece of paper ›Note on each colored piece of paper, how many documents are within each grade ›AIMS and Stanford 10 must be kept in separate boxes 53

54. Organizing Answer Documents – AIMS 3-8 3 rd Grade Consumable Test Books (Answer Documents) 4 th through 8 th Grade Answer Documents

55. Organizing the Non-Used Answer Documents ›Non-used answer documents are those that were not used because they were extra, student never showed up, misplaced label, coffee spilled on it….whatever ›Non-used answer documents are not being scored but must be returned along with the used answer document but keep in a separate stack (includes 2 nd Gr. Stanford 10 and 3 rd Gr. Consumable booklets) ›Count the non-used answer documents and note how many are in the stack 55

56. Organizing Stanford 10 Stanford 10 test materials must be assembled and boxed separately from AIMS Stanford 10 consumable booklets are returned as answer documents You will have a stack of used Stanford 10 answer documents and a stack of unused answer document Be sure to separate and label the used from the unused…but they are returned as “answer documents” 56

57. Non-Scorable Materials (AIMS Test Books, Reference Sheets, Rulers, Administration Manuals) 57

58. Organizing Non-Scorable Materials Organize by Grade: › AIMS is separated by grade only › It does NOT matter if a test book has been used or not….they all go together › Remember: Stanford 10 2 nd Gr. and AIMS 3 rd Gr. are consumable books so are considered as answer documents and are returned with all answer documents 58

59. Email Cindy to schedule a time to return all materials These are the ONLY dates for returns. Test Coordinators will need to come during the school day, so plan for coverage if you need it. April 23 April 24 April 25 April 26 April 29 April 30 Returning Test Materials 59

60. Score Reports 60

61. Score Reports 61 Paper Reports Due to Districts Final Day for reporting Errors AIMS 3–8June 7 July 28 Stanford 10June 7

62. Woo Hoo You Made It !!!! ›Thanks for coming today and remember I am here to support you in any way I can ›Presentation can be downloaded from TUSDStats, Resources, Test Related › Don’t forget to look at Test Administration Directions and PowerPoint for answers to your questions. For further confirmation best to email Cindy Hurley! › Happy Testing!! 62