1. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 1 CONTROL OF EXERCISE FUNDS Fund Management Training, O&M,MC 2d Marine Aircraft Wing MCAS Cherry Point, North Carolina

2. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 2 DISCUSSION TOPICS Fund Flow Reports CAX Vehicles TOT/TOP & PH/IT

3. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 3 FUND FLOW MEF level and higher exercise funds are centralized by II MEF Comptroller Exercise funding is the incremental cost between daily expenditures in garrison and daily cost during the exercise. Funding for Group/Squadron exercises should be funded with assigned operating budget.

4. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 4 OFFICER CONDUCTING EXERCISE (OCE) The OCE has overall funding responsibility for execution of an exercise. All requirements must be submitted to the OCE for prior approval. The OCE is responsible for publishing an LOI including funding procedures.

5. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 5 EXERCISE COST ESTIMATES Groups tasked to support an exercise are required to submit a cost estimate. Cost estimate is due to Wing Comptroller NLT 30 days prior to the exercise. The cost estimate will be used to establish budget ceilings for that exercise. Failure to submit a cost estimate can result in inadequate reimbursement.

6. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 6 COST ESTIMATE FORMAT

7. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 7 DURING EXERCISE Capture all costs in SABRS using appropriate Special Interest Code (SIC). Save copies of TAD orders, LTIs, credit card receipts, and any other financial documents. MIPR requests should be forwarded to Wing Comptroller 30 days in advance.

8. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 8 FISCAL AFTER ACTION REPORT (FAAR) Use same report format as Cost Estimate. Submit to Wing Comptroller NLT 30 days following ENDEX. Amount reported on FAAR should match amount charged to appropriate SIC in SABRS, if not, explain why. No FAAR needed for Group/Squadron directed exercises.

9. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 9 EXERCISE BUDGET SUBMISSION Annual report, typically due to Wing Comptroller in July or August. Your chance to notify Wing Comptroller of shortfalls. Report any new exercises or changes in the scope of existing exercises. Identify all the costs that you would normally be reimbursed for: meals, billeting, vehicles, fuel, repair costs, MIPRs, ect…

10. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 10 STAFFING THE EXERCISE BUDGET SUBMISSION Coordination with other staff section is critical. Check with the S-3, there may be exercise in the early planning stages that have not yet made it on the TEEP. Check with S-4 for logistical support requirements. Don’t assume that, “if its on the TEEP, it will get funded”.

11. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 11 FORMAT

12. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 12 CAX All costs must be pre-approved by the OCE. Division is the OCE or the MAGTF and the MAGTF S-4 must approve all costs. Make sure to get a copy of the CAX LOI and read it thoroughly. In FY01, 2d MAW units spent $50,000+ on CAX that was never provided to the MAGTF for approval.

13. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 13 CAX LOI ADMIN

14. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 14 CAX LOI FISCAL

15. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 15 VEHICLES In general, vehicles are chargeable to Green $. Rental vehicles for aircrew are chargeable to Blue $. Start planning for use of vehicles long before start of exercise, last minute planning can be very costly. Explore all options, find best price that meets needs of exercise. CAX vehicles are funded by 2d MAW, the ACE is responsible for coordinating.

16. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 16 TOT/TOP & PH/IT TOT/TOP funding is used to support transportation requirements for exercises and daily operations. Do not use the TOP/TOP line of accounting. All TOT/TOP requests should be forwarded to Wing G-4 Embark. Commercial Ticketing Program (CTP). For certain exercises, II MEF will authorize use of these funds and provide a line of accounting. Put both LOAs on TAD orders. Coordinate via Wing Comptroller. Port Handling / Inland Transportation (PH/IT). Used for JCS exercises to fund transportation to and from Aerial/Sea port of embarkation/debarkation. Coordinate via Wing Comptroller.

17. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 17 QUESTIONS?

18. Oct 30-31, 2001FY02 Fund Management Training, O&M,MC 18