1. SAP HANA migration at Auckland Council
Erika Barden, Project Manager
Mark Feldon, SAP Delivery Manager - Technical

2. Agenda Background Why Auckland Council migrated to HANA
Why we migrated when we did
What we did
How we did it
Sequencing
Challenges and mitigation
Successes
Keys to success
Q&A

3. Auckland Council legacy systems
Procure To Pay
RE / Property
Management
Rates Billing
Asset
Finance
Hire To Retire
Document
Budgeting &
Planning, Consol.
FileNet
SAP DMS
TRIM
BIZ
e Asset
SAP BPS
Peoplesoft
Tech One/
Interplan
Excel/ Tech
One
ACS
Ozone
SAP
Tech
Pathway
Hansen
ESRI
Confirm
PeopleSoft
Tech One /
Chris
Snaphire
Payroll o/s
IMS
SAP - Duet
N/A
Sharepoint
ProOmni
Consents Billing
Pathway /
Tech One
GIS
Reporting
Intergraph
MapInfo
SAP – BW
Business Obj
SAP BW &
SAP - BW
Bus Obj
MS / Cognos /
Crystal
Services
Water Billing
United
Water
CRM
Alchemy/
sharepoint 3

4. Inherited applications

5. Consolidated landscape

6. Single version of the truth
Rates Database
Property Address
Occupancy Address
Assessment Address
Human Services Database
Service Location
Addresses
Building Control
Properties
Property Services
Parks & Playing Field
Boundary
Customer Service
Roads
Asset Management
Asset Location
Asset Addresses
GIS
Addresses <
Voters Roll
Residents
Owners
Businesses
Address
Environmental Health
Pre School
Facility Address
Attendees
Planning & Subdivision
Customer

7. Why we migrated to HANA Software Lifecycle Management Efficiencies
Innovation
Slide 7

8. Why we migrated now: NewCore
Key part of our journey towards delivering the value of one Council, and a transformed customer experience
Providing capability for the business to optimise operational excellence and customer experience
Slide 8 8

10. An integrated delivery of projects

11. NewCore’s HANA drivers
SAP consolidation
Risk mitigation
most up-to-date back end environment
ERP upgrade
Next available time: late 2017
Slide 11

12. Migration timeframes

13. What we did
Upgraded ERP, SRM, CRM and BW to the latest enhancement pack and migrated them to HANA DB
Other SAP applications remain on existing SQL 2012 database platform

14. How we did it
SAP Software Upgrade Manager (SUM) Database Migration Option (DMO)

15. Sequence
Trial on AWS
Implementation across landscapes - Dev - QA - Staging (production copy) - Prod - Training

16. Challenges and mitigations
Tight timeframes
Limited in-house HANA expertise
Using AWS for the first time
Hardware delivery
Migrating SRM
Slide 16

17. Successes On time, within budget, high quality delivery
Limited disruption
Minimal post go-live issues
Hardware cost savings
First Suite on HANA migration in NZ
Slide 17
Slide 17

18. Keys to success Active executive sponsorship Dedicated project team
Thorough testing, good coverage of business processes
Clear project planning and proactive risk management
Solid escalation routes

19. HANA migration Q&A