1. Agenda Updates New DAS Website Surplus Guidelines Getting Help Surplus Forum August 12, 2008

2. Updates Dan Martinez Surplus Property Manager 619-7219 danmartinez@utah.gov

3. Notes From Forum February 26, 2008 ?

4. Notes on Drivers Scheduling

5. Notes on Disposal Request

6. Notes on Drivers Scheduling 2 nd Note

7. Multiple line items / Clone function From Forum February 26, 2008 ?

8. Clone on Disposal Request

9. Cloned Item

10. Alternate Contacts From Forum February 26, 2008 ?

11. Alternate Contacts on Disposal Request

12. Surplus Reports, Requests & Online Training

13. Login Page from Surplus Main Page

14. First time you login you will need to change your password.

15. Password Hint in case you forget password

16. Successful password Screen

17. If you forget your password

18. Contact Amanda Ronan at aronan@utah.gov If you forget your Password Hint

19. Pickup Schedule Report Link

20. Search parameter “Provo”

21. Results

22. Results detail

23. Pickups to be Scheduled Link

24. Results Pickups to be Scheduled - 1 of 47 pages

25. Want List Request Link

26. Enter information

27. Choose Category, Then enter description

28. Click Submit - Surplus will be notified of your request Reset - clears form

29. SPO System Training Link

30. Training Page

31. Rates $$$

32. > $80,000.00

33. Updates Dan Martinez Surplus Property Manager 619-7219 danmartinez@utah.gov

34. New DAS Web Site Scott Bingham Management Analyst 801-537-9134 swbingham@utah.gov

35. fleet.utah.gov

36. New fleet.utah.gov New Site will be fully operational on September 1, 2008. Existing Site will no longer function on September 14, 2008.

37. New fleet.utah.gov

38. New surplus.utah.gov

39. surplus.utah.gov (scrolling)

41. Issues to Tackle Bookmarks that probably will not change –http://168.177.192.56:8080/reports/vehicle inventory –https://surplusapps.dts.utah.gov/SPOMas ter/public.aspx –http://surplus.utah.gov

42. Issues to tackle Bookmarks that will change –Bookmarks similar to the following will no longer act appropriately after 9-14-08, (ones that have pid=then a number at the end) http://fleet.utah.gov/main.....1&pid=110

43. Department Logo

44. New DAS Web Site Scott Bingham Management Analyst 801-537-9134 swbingham@utah.gov

45. Guidelines Steve Duggins Surplus Property Manager 619-7217 sduggins@utah.gov

46. When entering computers each computer is entered individually, on its own line. S/N # and IT Tag # - required for each computer –(Agencies exempt from DTS Policy must still have an IT Tag #, IT Tag Stickers will be provided). Identifying numbers –Description field – helps to verify and speed pick up process –Temporary stickers – ask for prior to pickupComputers

47. Please do not group dissimilar items on one line. –For example: 14 quantity (2 keyboards 5 mice 5 monitor screens 2 staplers) Group by by similar items - Lot –Qty – 1 –Description -(one lot of lights) or (one lot of PVC pipe).Lots

48. Let surplus know as soon as possible. –We will reserve dates to make the move as smooth as possible Building fixtures such as partitions and cabinets have to be dismantled prior to moving. If Surplus Property is unable to pickup items in the required time frame, –Moving companies under State contract. - (Refer to State Contracts, MA1107, MA1807) –If you hire a company please also inform us of the date you expect to make delivery so we can be prepared. Moves

49. Exception - if your agency is outside of the Greater Wasatch Front Surplus Often Please try and surplus often instead of holding large amounts of property

50. Cabinets, Safes, Deposit bags, Lock Boxes etc … We will not accept any locked items that may contain sensitive material. Please provide keys or have them unlocked prior to pick-up. Locked items

51. Larger or specialized types of items may be sold on site by means of an online auction or special sale. Surplus will make all the arrangements with your considerations in mind. The disposing agency retains a large portion of the sales proceeds, see approved rate schedule. –http://fleet.utah.gov/main/resources/fleetfina nce/fleetfinancedata/2009%20Surplus%20R ates. On Site Sales

52. We can not receive vehicles, boats, boat motors, trailers and like items without proper title, MSO (Manufacturers Statement of Origin) and or registration. Please include all paperwork when turning in these types of items. Items with a Title

53. Just a reminder that anyone can see anything you put in the description field. So please do not use personal names or phone numbers. Remove sensitive material, cash, etc. Hazardous Items - Surplus Property does not accept non working items like refrigerators or batteries. Surplus also does not accept refrigerators that were used to store non food items. Remember

54. Guidelines Steve Duggins Surplus Property Manager 619-7217 sduggins@utah.gov

55. Getting Help Corry Hill Program Specialist 801-538-3192 coraleehill@utah.gov

56. How do I get help? Instructions FAQ’s –Did you Know Past Forums Online Training Class Training Phone Email

57. Instructions Available at surplus.utah.gov –Instructions for Online SP1 –Instructions for Administrators

58. FAQ’s Info from ‘Did You Know’ After you have logged in, click on FAQs on the menu bar

59. Choose a category or search by keyword

60. Category

61. Keyword - comments How can I add notes to the driver? What if the item is very large or heavy

62. Past Forums – surplus.utah.gov

63. Click on a date to view the presentation and notes for that forum

64. Past Forums – surplus.utah.gov

65. Online Training – surplus.utah.gov Overview Create a SP1 Authorize a SP1 Change Password 1 to 6 minute videos

66. Click the black triangle to begin Check the volume on the speakers

67. Close window to exit

68. Class Training –Scheduled You will receive email Register on the Fleet and Surplus Calendar Class limited to the number of computers –Request a Training

69. Phone or email Find contact info on: Instructions Division Contact Page (fleet.utah.gov)

70. Getting Help Corry Hill Program Specialist 801-538-3192 coraleehill@utah.gov

71. Questions Comments Thank you this helps I would like to know What about this