1. 87th Air Base Wing Ms. Karen Thorngren Flight Chief, 87 CONS Business Processes

2. 2 “WIN AS ONE” Contract Process Lifecycle Pre-Award Plan the approach Define the requirement Research the market Solicitation Required sources Solicitation Award Interacting with offerors Publicizing awards Post-Award Contract management Payment Changes

3. 3 “WIN AS ONE” …as soon as we identify the “need”. When do we start planning for an acquisition? It All Starts With Planning

4. 4 “WIN AS ONE” Stakeholders CUSTOMER BIDDING PUBLIC LEGAL CONGRESS CONTRACTING OFFICER TAXPAYER REQUIREMENTx

5. 5 “WIN AS ONE” Acquisition Planning Overall concept and plan for acquiring supplies & services to meet the government’s requirements in the most effective, economical and timely manner. Considers all aspects such as contracting, logistics, risk management, cost, etc. The customer describes their need in the form of a purchase request with supporting documentation performance work statement, independent government estimate, specifications/drawings, etc. The procurement team, which may include technical, financial, security, and legal, provide inputs to the development based on the nature of the need.

6. 6 “WIN AS ONE” Defining Our Requirements While the customer and procurement team initially develop the requirement documents, it’s the Contracting Officer’s responsibility to ensure the final description: The requirement should: Promote full & open competition or maximum practicable competition. Include only absolutely necessary restrictive provisions or conditions. Be defined in terms that enables and encourages offerors to supply commercial items or services.

7. 7 “WIN AS ONE” How We Research The Market Internet, PRO-Net, GSA Advantage, etc. Catalogs and product literature Publishing formal requests for information Reviewing results of recent market research for similar or identical requirements Contacting industry for market capabilities

8. 8 “WIN AS ONE” Contract Process Lifecycle Pre-Award Plan the approach Define the requirement Research the market Solicitation Required sources Competition Solicitation Award Interacting with offerors Publicizing awards Post-Award Contract management Payment Changes

9. 9 “WIN AS ONE” Sources of Supplies or Services Prior to soliciting a requirement, consideration is given to the following: Required sources of supplies and services as identified in FAR Part 8 Agency directed sources  For example: AFWay/NETCENTS (mandatory for IT supplies & services) Agency (Air Force) or other Federal strategic contracts

10. 10 “WIN AS ONE” Not Everything is Fully Competed Set-asides for Small Business Contracting with the Small Business Administration The 8(a) Program Service-Disabled Veteran-Owned Small Businesses HUBZone Statutory exemptions Only one responsible source Unusual and compelling urgency

11. 11 “WIN AS ONE” How We Advertise (Solicit) Federal Business Opportunities (FBO) Consistent posting of acquisition related documents One-stop electronic searching and identification Automatic email notification Reliable and transparent interface GSA eBuy Part of a suite of tools which complements “GSA Advantage!” on-line shopping service Allows ordering activities to post requirements, obtain quotes, and issue orders

12. 12 “WIN AS ONE” Contract Process Lifecycle Pre-Award Plan the approach Define the requirement Research the market Solicitation Required sources Solicitation Award Interacting with offerors Publicizing awards Post-Award Contract management Payment Changes

13. 13 “WIN AS ONE” Interactions During Evaluation and Award Proposals are evaluated based on the criteria stated in the solicitation “Best Value” Continuum Relative importance of cost/price may vary with other factors Common methods of evaluation: Lowest price  Typical for commercial commodities Price and Past Performance  Significance of each factor identified in solicitation Price, Past Performance, and other technical factors  Again…significance of each identified in solicitation Complexity

14. 14 “WIN AS ONE” Posting Contract Awards Award notices are synopsized using the same government point of entry (GPE) on which solicited FedBizOpps  Requirements solicited via FedBizOpps and awarded at an amount over $25K are posted GSA eBuy  All GSA eBuy awards are posted on GSA eBuy

15. 15 “WIN AS ONE” QUESTIONS?