1. Update to the Management Team April 16, 2013

2. The Collections and Access Working Group (CAWG) ensures that Libraries resources dedicated to developing collections and to providing access to these collections, including purchased/subscribed, donated, freely available, locally digitized or born digital, are invested wisely and in the best interest of the user.

3.  Guidelines for Digital Copies bundled with DVD’s  Discussion of serials binding & preservation budget  Budget priorities for one-time purchases  Cataloging priorities  Task Forces formed and work begun: ◦ Science stacks reduction ◦ Periodicals Management ◦ Microfilm

4.  Budget Constraints  MOOCs  OA issues  Changing information needs & acquisition models  New collection building tools  Collection Management/print repositories  Dialogue and engagement with WGs, Units

5. Continue dialog re: priorities, principles and enhancements to the Information Resources Budget ◦ More than monographs and serials budget ◦ Includes collection services, products, memberships, collection maintenance, ILL, access ◦ What areas need to be reduced? What areas need increase? ◦ Explore additional avenues for use of gift funds ◦ Consider grants, digitization partnerships, other

6.  Time frame = spring – fall 2013  We need goals and priorities for cuts  May need to cut 10% or more  Break the bundles?

7.  Issues to investigate ◦ Copyright and contract ◦ Negotiate licenses that allow use in MOOCs? ◦ Potential budget? ◦ Create course guides for MOOCs taught by CU faculty?  Statement of Libraries’ Role based on ARL http://www.arl.org/bm~doc/issuebrief-mooc- 22oct12.pdf http://www.arl.org/bm~doc/issuebrief-mooc- 22oct12.pdf  Provide general education about MOOCs

8.  in terms of collections and access ◦ How to make them identifiable in Chinook ◦ Open access v. freely available ◦ Facets in Encore?  OA funds ◦ Assessment of pilot ◦ Continuance/expansion

9.  Print PDA  Purchasing digital content (streaming media, GIS and datasets, PDFs, etc.)  Mechanism for delivery of these content ◦ Associated hosting and access issues ◦ Associated budget issues

10.  Evaluation of WorldShare Metadata for e- book records  Evaluation of WorldCat Selection  Supporting Unique Collections

11.  Consider distributed print repositories? Possible Alliance project  Utilize tool such as R2’s Sustainable Collection Strategies (SCS)?  Communication: PASCAL is a “branch”

12. Communication and engagement with WGs, Units within and outside the Libraries  Units (e.g., Circulation, LIT re: streaming media)  SCWG, UXWG, VPWG  VIVO  DigiTool and IR (also integration with VIVO)  Luna v. ArtStor Shared Shelf  Kaltura and Streaming media  What is the role (responsibility) of faculty and OIT?  What’s our role? What’s the campus role?

13.  Budget discussions  Priorities  Strategic planning  Resources