1. 1 Agenda of WPG (30/03/2006) Approval of Agenda Review of minutes of last meeting myORBITe - Status Review of change proposals raised in OST FAQ template Related Links Other change proposals and process changes Date of next meeting Any other business Wrap-up of the meeting

2. 2 Review of minutes of last meeting Action NoPerson responsibleAction to be takenStatusDeadline III.5MISAnalyse use of MediaBin for local imagesIn progressASAP III.6MISAnalyse REVIEW 4 & 5 (page 7 & 8)In progressASAP III.10MISAdd all staff to the template_support groupIn progressASAP III.11MIS / OCCSSet up SLA for bugs and CRsIn progressASAP III.12Bruno Lambin & Eric Roelants Find solution for overlap of WPG and Portal User group meetings In progressASAP IV.4OCCSProposal of new headerIn progressFor February WPG IV.6MISFind solution for: check of broken links, library items not used, orphaned files, files that have not been submitted… In progressFor next WPG IV.7MISMake a quotation to implement automatic propogation of category changes in the current Interwoven version and the new version In progressFor next WPG IV.8MISInvestigate the possibility to have multiple libraries in one branch with different access groups In progressASAP IV.12OCCSRun Linkbot in a systematic way and report to sub-site administrators/authors Continuously- IV.13Bruno LambinProvide term of referenceIn progressASAP IV.14MISProvide performance indicatorsIn progressASAP IV.15MIS / OCCSPropose solution for deployment problemsIn progressASAP

3. 3 Review of minutes of last meeting V.1OCCSSent out invitation for next meetingDONEProposed date: 8/02/2006 V.2MIS / OCCSTo incorporate all accepted change requestsIn progressASAP V.3OCCSCDMS naming conventions for library fieldsDONETogether with minutes V.4MISSend a recommendation to AWG on WatchFireIn progressASAP V.5OCCSPost proposal to add links in the contact pageIn progressASAP VI.1MISCheck overlap between MediaBin and CDMS-- VI.2MISCheck whether other SBUs can also participate in the EATM pilot for the new MediaBin version -ASAP VI.3WPGTest myORBITe and send remarks to OCCS-21/04/2006

4. 4 myORBITe Status Live for pensioners: 1/04/2006 Extra test fase for WPG members: 1/04/2006 – 14/04/2006 Live for all staff: 1/05/2006

5. 5 myORBITe Acceptance Your SBU : Your name : How would you rate myORBITe on a scale from 1 to 10? /10 Do you have any suggestions? (Non-blocking remarks) Do you have comments that should be taken into account prior going LIVE? (For you blocking remarks) Can we ask you to fill and return (to OCCS) the myORBITe acceptance document before 14 April 2006: Your signature :

6. 6 1.Multiple links in the answer part 2.Possibility to position the image left/center/right 3.Bullet points inside the answer Review of change proposals on FAQ template

7. 7 1.Remove the limitation on the number of links per page Review of change proposals on Related Links template

8. 8 1.We received several requests for a photo- album tool. It should allow to: 1.Easily upload a large number of images 2.The images should be automatically converted and saved in two formats (thumb and large version) 3.It should be possible to include META data for each image 4.The images and their META data should also be considered by the internal search engine Other change proposals and process changes

9. 9 2.When introducing a thumbnail in the Event template it does NOT get displayed on the "homepage" (it is in the "list"). Other change proposals and process changes

10. 10 Date of next meeting 2 monthly ?

11. 11 Wrap-up of the meeting