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For investment professional use only. Not for public distribution. Job number 00/00 Contribution Processing Options Guided Payroll Overview November 2014
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2 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY Table of Contents A. Defining Contribution Processing Options B. Guided Payroll C. What will change D. Guided Payroll - 4 Step Process E. Taking Guided Payroll to the next level F. Communication Plan G. Got questions?
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3 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY Key Take-a-ways… ―PSC Manual Data Entry is now enhanced and called Guided Payroll ―We offer a suite of 3 different Contribution Processing Options Payroll Bridge PDI file from Payroll vendor Payroll Data Interchange (PDI) PDI file from Employer Guided Payroll Enter into PSC ―Same services available with any Contribution Processing Option ― Available at the Division level and only have access to their own information ―Guided Payroll Launch impacts ALL plans PDI and Bridge plans with PSC tab name change PSC Manual Data Entry is now Guided Payroll
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Defining Contribution Processing Options
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5 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY Contribution Processing Options What are our Contribution Processing Options ? Guided Payroll is a solution in PSC, designed to make contribution processing easier, particularly for small and multi-employer plans. Payroll Data Interchange (PDI) Plan uploads payroll file Payroll Bridge Payroll vendor uploads payroll file PSC Manual Data Entry Entering payroll information via the Plan Service Center Enhanced!! Services available with PDI or Payroll Bridge, also available with Guided Payroll Guided Payroll Entering payroll information via the Plan Service Center
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6 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY Contribution Processing Options Side by Side Comparison Payroll Bridge Payroll Data Interchange (PDI) Guided Payroll OverviewFile from VendorFile from EmployerInput into PSC SuitabilityPayroll Vendor< 200 ppts FeesTypicallyNo Initial Data InputPayroll VendorEmployer Record Keeping System (may require editing) Data Clean-upWarnings Additional ServicesYes Plans with multiple employers or sub-divisions will likely have a mix of contribution methods by employer
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Guided Payroll
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8 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY Guided Payroll = simplified contribution processing User-friendly allowing plan sponsor to update employee data from a single screen, with pre-populated employee data for easier editing and updates Intuitive offering alert indicators and help tips to ensure all necessary data is provided; the data fields for the services specific to each plan will be shown Value-added providing the option to export data reporting for other applications or records The feedback from plan sponsors and TPAs who have taken part in a Guided Payroll demo has been universally positive, including comments like: How easy it will be to make employee additions and edits. How seamless the transition from the manual process will be because it’s so intuitive. How much time it will potentially save them as they generate reports for other uses. The feedback from plan sponsors and TPAs who have taken part in a Guided Payroll demo has been universally positive, including comments like: How easy it will be to make employee additions and edits. How seamless the transition from the manual process will be because it’s so intuitive. How much time it will potentially save them as they generate reports for other uses.
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What will change?
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10 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY What will Change? “Contribution” tab will be relabeled “Process Center” The system will pre-populate participant information Only the columns for the services specific to each plan will be included This change will impact all plans regardless of Contribution Processing Option Alert indicators will ensure all necessary data is provided PSC Manual Data Entry plans will automatically be moved to Guided Payroll
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Guided Payroll 4 Step Process
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12 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY Manual PSC today ―Add Employee – Employee Tab ―Edit Employee – Employee Tab ―Contributions – Contribution Tab
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13 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY PSC with Guided Payroll (GPP) Guided Payroll : ―Add Employee – Process Center Tab ―Edit Employee – Process Center Tab ―Contributions – Process Center Tab Enhanced!!
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14 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY 4 Step Process Tab Name Change for All Plans Guided Payroll is available by Division
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15 For investment professional use only. Not for public distribution. Job number 00/00 Copy Previous Contributions
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16 For investment professional use only. Not for public distribution. Job number 00/00 Errors & Warnings Data Fields Sync with Services Easy Edit Easy Add
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17 For investment professional use only. Not for public distribution. Job number 00/00 Errors & Warnings
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Taking Guided Payroll to the Next Level
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19 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY Taking Guided Payroll to the Next Level Providing data through Guided Payroll allows Plan Sponsors to take advantage of our efficient and time- saving services When you work with your plans, suggest the following: 1 st take care of the ‘Warning’ signs 2 nd as services are added, Guided Payroll includes the required data points Most of these services are free! ! Remember: “Errors” marked with an must be fixed to complete processing payroll.
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Communication Plan
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21 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY Can I get a list of the plans most impacted by these enhancements? ! There is no indicator for contribution processing method ! All plans will see a change with these enhancements (label change or Guided Payroll enhancement) ! Important to communicate to all plans regarding the enhancements ! Very important to identify and communicate large clients with multiple payroll subsets / divisions
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22 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY Communication Plan Internal Communication beginsField and Service teams training Materials available in mygwrs.com CRD personal email to clients (Nov-Jan) Guided Payroll Go-live February 17, 2015 Collect post rollout feedback Sept Oct NovDec Jan Feb Mar Plan Sponsor Communication (email blast) and PSC bulletin Guided Payroll webinars available for employers (optional)
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23 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY Got questions? The following resources in mygwrs.com Products and Services Contribution Processing Options can help!Contribution Processing Options Internal Training DeckFAQRFP Responses E-mail Alias MyGWRS External Marketing Suite of Services Marketing One Pagers TutorialFAQgwrsdemo.com GPP_Info@retirementpartner.com
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24 For investment professional use only. Not for public distribution. Job number 00/00 INTERNAL USE ONLY Empower Retirement TM refers to the products and services offered in the retirement markets by Great-West Life & Annuity Insurance Company (GWL&A), Corporate Headquarters: Greenwood Village, CO; Great-West Life & Annuity Insurance Company of New York, Home Office: White Plains, NY; and their subsidiaries and affiliates. The trademarks, logos, service marks, and design elements used are owned by GWL&A. ©2014 Great-West Life & Annuity Insurance Company. All rights reserved. 11/2014 PT210216
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