1. 1 Exotic Disease Response (EDR) Training Field Visit Coordinator

2. 2 During this session we will cover the following processes: Organise Surveillance Field Teams Schedule Surveillance Visit Prepare for Surveillance Visit Conduct Surveillance Visit Evaluate and Record Surveillance Visits Training Agenda

3. Field Visit Coordinator 3 Session Outcomes At the end of this session you should be able to: organise surveillance field teams deliver briefings / debriefings to surveillance teams prepare for and schedule surveillance visits conduct visits and complete visit documentation make a diagnosis after receiving lab results, and verify stand down requirements.

4. Field Visit Coordinator 4 Surveillance Process

5. Field Visit Coordinator 5 The Role of a Field Visit Coordinator in an Exotic Disease Response Management of field teams Escalation and consultation with Investigations Coordinator Briefing field teams Reporting to Surveillance Manager Standing down resources

6. Field Visit Coordinator 6 Escalation Path…

7. Field Visit Coordinator 7 Organise Surveillance Field Teams

8. Field Visit Coordinator 8 Organise Surveillance Field Teams At the end of this topic you should be able to: provide the necessary information for the Administration Officer to enter teams into IRS

9. Field Visit Coordinator 9 Schedule Surveillance Visit

10. Field Visit Coordinator 10 At the end of this topic you should be able to: describe how visits are authorised in IRS explain how the Administration Officer assigns visits to teams in IRS complete the Schedule Surveillance form Schedule Surveillance Visit

11. Field Visit Coordinator 11 Authorising Surveillance Visits in IRS How properties are placed under surveillance in IRS: Public Report Within Buffer Zone An IRS association to an Infected Property Qualifying Trace Bulk Request by Intelligence Group, e.g. plume

12. Field Visit Coordinator 12 Assigning Surveillance Visits in IRS List of authorised visits in Risk order The same visits presented on the map

13. Field Visit Coordinator 13 Prepare for Surveillance Visit

14. Field Visit Coordinator 14 Prepare for Surveillance Visit At the end of this topic you should be able to: brief the teams on latest disease information, policy changes and issues of concern

15. Field Visit Coordinator 15 Delivering Briefings Briefing should be relaxed and reasonably informal, and Brief – Only the information that they need Clear – Avoid unfamiliar technicalities, acronyms Interesting – Use examples that the group will recognise In control – Arrange the group so that you are its focus Confident – Stick to the information, relax

16. Field Visit Coordinator 16 Surveillance Briefings – Key Points Are a method of getting the key information to people regularly and quickly Follow a consistent agenda Highlight Changes – especially policy Is a two way process – not just about informing people but listening and responding to questions and concerns Contain important points from training

17. Field Visit Coordinator 17 Non-Negative Results from Field Activities There are three circumstances in which a Field Team Leader will refer suspected cases for a decision: 1.When the Field Veterinarian reports clinical signs from a farm 2.When clinical signs are discovered at surveillance visit debriefing 3.After evaluating lab results

18. Field Visit Coordinator 18 Conduct Surveillance Visit – 1 of 3

19. Field Visit Coordinator 19 Conduct Surveillance Visit – 2 of 3

20. Field Visit Coordinator 20 Conduct Surveillance Visit – 3 of 3

21. Field Visit Coordinator 21 Evaluate and Record Visit – 1 of 2

22. Field Visit Coordinator 22 Evaluate and Record Visit – 2 of 2

23. Field Visit Coordinator 23 Evaluate and Record Lab Results – 1 of 2

24. Field Visit Coordinator 24 Evaluate and Record Lab Results – 2 of 2

25. Field Visit Coordinator 25 Stand Down Resources

26. Field Visit Coordinator 26 Stand Down Resources

27. Field Visit Coordinator 27 Stand Down Resources At the end of this session you should be able to:

28. Field Visit Coordinator 28 Stand Down Resources Farm declared Infected Risk Period Stand Down Period 1. Determine At Risk People – who visited the Infected Place? 2. Determine At Risk Places – where have they been before and after? 3. Determine who should be stood down – has stand down period already elapsed? 4. Determine Surveillance Requirements – what risk is associated with these visits? farm visits

29. Field Visit Coordinator 29 Surveillance Task History Report

30. Field Visit Coordinator 30 Surveillance Task History Report

31. Field Visit Coordinator 31 Stand Down Report

32. Field Visit Coordinator 32 Stand Down Report

33. Field Visit Coordinator 33 Surveillance Visit Plans Contain one or more surveillance tasks to be performed at a place Are assigned a risk rating for prioritising visits A property may have multiple visit plans with different reasons – with same or different tasks

34. Field Visit Coordinator 34 Surveillance Reasons The episode that resulted in place being on surveillance, eg: –Public Report –Within Buffer Zone –An IRS association to an Infected Property –Qualifying Trace –Bulk Request by Intelligence Group

35. Field Visit Coordinator 35 Surveillance Tasks Surveillance work to be done to identify disease Have a start and end date and may have a regular recurrence interval Tasks are specific to the incursion, eg: –Clinical inspection –Whole herd blood test –etc

36. Field Visit Coordinator 36 Authorising Surveillance Visits

37. Field Visit Coordinator 37 Summary During this session we covered: organising surveillance field teams delivering briefings / debriefings to surveillance teams preparing for and scheduling surveillance visits conducting visits and completing visit documentation making a diagnosis after receiving lab results, and verifying stand down requirements.