1. REPORTING COMMUNICATE WITH US!

2. WHAT HAPPENS TO OUR CLUBS’ REPORTS? AT DISTRICT LEVEL – Narratives are reviewed for District awards. AT STATE LEVEL – Narratives are reviewed for State awards. – Annual Club Records are bound as a permanent record. – Aggregated statistics are used to promote the issues expressed in GFWC Virginia Resolutions.

3. WHAT HAPPENS TO OUR CLUBS’ REPORTS? AT THE GFWC LEVEL – Narratives and award applications are reviewed for national and international awards – By knowing what individual clubs do and what kinds of activities are important to them, GFWC improves its programs in all areas. – The aggregated statistics are used to impress those in a position to influence issues expressed in GFWC Resolutions.

4. REPORTING “ROLL-UP” CHART

5. SOME HISTORY WOMEN’S CLUBS HAVE BEEN CREDITED WITH ESTABLISHING 75% OF LOCAL LIBRARIES GRASS ROOTS MOVEMENTS STARTED BY CLUBS HAVE INFLUENCED NATIONAL POLICY – Child Labor Laws – Pure Food & Drug Act – 8-hour workday

6. DOLLAR FLAVORS DOLLARS DONATED – APPLIES TO COMMUNITY SERVICE PROGRAMS – APPLIES TO SPECIAL PROJECTS DOLLARS SPENT – APPLIES TO ADVANCEMENT AREAS DOLLARS RAISED – APPLIES TO FUNDRAISING ONLY

7. REPORTING RULES FOR DOLLARS RULE 1: All fundraising activities and DOLLARS RAISED should be reported under Fundraising & Development. RULE 2: DOLLARS DONATED should be reported in the CSP or Partnership areas.

8. REPORTING RULES FOR DOLLARS RULE 3: DOLLARS SPENT should be reported in the Advancement Areas. RULE 4: No cross-reporting

9. IN-KIND DONATIONS ITEMS – CLOTHING, TOILETRIES, ETC. SERVICES – BAKED GOODS MILEAGE – $.25 PER MILE FOR CLUB-RELATED ACTIVITIES (EXCEPT REGULAR MEETINGS)

10. HOURS AND MEMBERS COUNT ALL HOURS – Woman-hours = # of participants x # of hours BE CAREFUL COUNTING PARTICIPANTS – Number of participants can never exceed the number of club members

11. GENERATING REPORTS REPORTING SHOULD BE A COOPERATIVE EFFORT – ALL ACTIVITY CHAIRMEN SHOULD BE INVOLVED USE ALL RESOURCES – CHAIRMEN’S REPORTS – CLUB MINUTES – NEWSLETTERS

12. REMEMBER… EVERYTHING YOU DO CAN BE REPORTED SOMEWHERE!!