1. OFFICE OF HUMAN RESOURCES Payroll, Timekeeping and Administration
DHMH
PAYROLL DEPARTMENT
OFFICE OF HUMAN RESOURCES
Paperless Time Sheet
Payroll, Timekeeping and Administration

2. PAPERLESS TIME SHEET BASICS
Who uses the paper less time sheet application?
Use of your EIN.
Your supervisor and the paperless time sheet application.

3. TIMEKEEPING PROCEDURES
When is your time sheet due?
What to do if you are absent?

4. HOW TO REGISTER/LOG ON When can you register?
At DHMH Central, you will log on at
From remote locations, you will long on at
Using the assigned EIN and an assigned temporary password, you will log on and create your own password.

5. HOW TO CHANGE YOUR PASSWORD

6. YOUR EIN
Your Unique Identifier number that will remain the same throughout your DHMH career.
Used to log into the paperless timekeeping system.

7. TIMESHEET DUE DATE
The due date follows the end of the pay period when the timesheet must be submitted.

8. PAY PERIOD DATES
Pay Periods: Begin at the end of last shift at 11:59PM on Tuesday/12:00AMWednesday.

9. ELIGIBILITY/COMP TIME
Shows if an employee is eligible for overtime or comp time.
Indicates hours and days that comp time is earned /used through the leave activity date.

10. ACCRUAL/BALANCES
Accrual hours indicate the rate that an employee accrues leave.
Balances of leave accrual in hours and days through the date shown. Leave is available if accrued in prior pays even though it may not be represented here.

11. LEAVE/VACATION
Balances for all
leave are reflected
through this date.

12. COMPLETING YOUR TIMESHEET
8:00
4:30
8.0
8.0
8:00
5:30
8.0
0.5
8.5

13. COMPLETING YOUR TIMESHEET
Information Included on your Time Sheet:
Leave Activity: One pay period behind.
Bi-weekly Accruals: Show rates earned.
Leave Balances: Are shown in hours and days. This includes comp time earned.

14. COMPLETING YOUR TIMESHEET (CONT)
Is found on the far right center of the time sheet in the Notes section and contains a tutorial for the paperless system.
The Tenth Chart – tool used for positive timekeeping.

15. OVERTIME
Overtime and Comp Time
Overtime Voucher

16. REMARKS This section is available for comments.
Remarks may not be removed once the “Save Daily totals” button has been clicked.

17. LEAVE DOCUMENTATION Documentation is required for the following leave:
Interview appointment
Jury notices or subpoena
Military duty
Medical documentation
(for absence of 5 or more consecutive workdays)

18. LEAVE DOCUMENTATION (CONT)
Documentation is also required for the following types of leave:
Grievance hearing and preparation
Release time
Merit system testing
Failure to provide documentation by the close of business the
pay period immediately following the absence may result in the
time being changed to leave without pay

19. CONTACT INFORMATION
Direct questions to our Payroll Unit at ; Or
Send requests to for the following:
Documentation submission
Overtime vouchers
Questions and other correspondence
THANK YOU