1. Logistics Project setup and management

2. Logistics The aspect of an operation that deals with the procurement, distribution, maintenance, and replacement of materiel and personnel. The aspect of an operation that deals with the procurement, distribution, maintenance, and replacement of materiel and personnel. The management of the details of an operation. The management of the details of an operation. [French logistiques, from logistique, logic (perhaps influenced by loger, to quarter), from Medieval Latin logisticus, of calculation.

3. The big 4 Think about these always in relation to the goals of the project you are working on Think about these always in relation to the goals of the project you are working on 1. Location 2. Transportation 3. Food 4. Programming 432 1

4. Location Where are they doing it Where are they doing it Weather Weather Location in relation to….. Location in relation to….. Basic set up of place Basic set up of place Accessibility Accessibility

5. Location different sites Orientation site Orientation site Housing Housing Reflection site Reflection site Work site – work set up – service Work site – work set up – service Outings Outings

6. Orientation site Close to the airport Close to the airport Meeting space and layout Meeting space and layout Not to simple- comfortable (make people feel safe and welcome) Not to simple- comfortable (make people feel safe and welcome) Space for staff meetings Space for staff meetings Space for participant interaction Space for participant interaction Not many distractions Not many distractions Hospital & other infrastructure (distance) Hospital & other infrastructure (distance)

7. Work site - Housing Should not be far from the work site Should not be far from the work site Housing is simple Housing is simple Meeting space Meeting space Space for staff meeting Space for staff meeting More bathrooms More bathrooms Distance to hospital Distance to hospital Security Security

8. Reflection site Reflective Reflective Natural Natural Away from people Away from people Safe but adventuress and intriguing, thought provoking Safe but adventuress and intriguing, thought provoking Away from worksite Away from worksite Airport proximity Airport proximity Closing ceremony location Closing ceremony location

9. Work site Kind of work Kind of work Only together can they achieve the goal Only together can they achieve the goal Security Security Calculate the work amount Calculate the work amount Have extra work Have extra work Accomplishments are important Accomplishments are important

10. Work site – types of work Roofing Roofing Painting art work Painting art work Cleaning larger items Cleaning larger items Digging Digging Mixing concrete Mixing concrete

11. Work site – concerns Drinking water, Shade, rest, sunscreen, hygiene Drinking water, Shade, rest, sunscreen, hygiene Work times –cooler is better Work times –cooler is better Able to add work time – if needed Able to add work time – if needed Leave space for initiative Leave space for initiative Vendors Vendors

12. Outing Needs to facilitate the project goal Needs to facilitate the project goal Give a cultural or typical experience Give a cultural or typical experience Something they can only do there Something they can only do there Empower group dynamics Empower group dynamics Fun Fun Educational Educational Special Special

13. Transportation How are they getting there How are they getting there Type of transport Type of transport Distance Distance Traffic Traffic Weather Weather Infrastructure Infrastructure

14. Transportation in detail Where are you going Where are you going Does the driver know the way- do you? Does the driver know the way- do you? Security Security Length- breaks and food Length- breaks and food Music – interact on the drive Music – interact on the drive Make sure people are there Make sure people are there Use the org structure Use the org structure

15. Food What are they going to eat What are they going to eat Religious Religious Culture Culture Type of programming Type of programming

16. Food in detail Religious, Location, Culture Religious, Location, Culture Work in the mornings – not just sweet Work in the mornings – not just sweet People are going to be hungry at lunch People are going to be hungry at lunch Make enough Make enough Food and happiness are directly connected Food and happiness are directly connected Hygiene and style Hygiene and style

17. Programming What are they going to do What are they going to do EDU needs EDU needs Participants Participants Goal of the project Goal of the project location location

18. Programming in detail EDU exercises - service EDU exercises - service Speeches Speeches Materials, mic, set-up Materials, mic, set-up Strange things needed Strange things needed

19. Concerns Make contracts Make contracts Check even the simplest things Check even the simplest things Vendor relations Vendor relations Staffing for location, culture & people Staffing for location, culture & people Budgets Budgets Make gifts not Honoraria Make gifts not Honoraria

20. More Concerns People selection People selection Pictures Pictures Deputize and Delegate Deputize and Delegate Reports Reports Follow through Follow through Follow up Follow up

21. A Plan is often useless– Planning is always invaluable

22. Thank You For more information please see http://www.upf.org/service/religious- youth-service Phone: +1 (914) 631-1331 Fax: +1 (914) 332-1582