1. LAHORE WASTE MANAGEMENT COMPANY

2. Decisions of meeting on 23-07-2013 1.S&GAD may place the services of competent officers at the disposal of Board of Directors of newly established solid waste management companies within week’s time 2.LWMC to arrange a one day training workshop for BOD members/district representatives 3.LG&CD department to seek legal opinion of Law Department on SECP rules about nomination of public representatives in companies

3. S&GAD posted following six focal persons in all six districts vide SI.2-2/2013 © Dtd 03-08-2013. EDO (F&P), Sialkot, Mr. Nadim Sarwar EDO (F&P), Gujranwala, Tariq Mahmood EDO (F&P), Rawalpindi, Muhammad Ali Randhawa EDO (CD), Multan, Asif Ali Farrukh EDO (MS), Faisalabad, Adbul Waheeh Hamayun EDO (F&P), Bhawalpur, Sakhawat Ali Khan 1. Posting of focal persons

4. 2. One day training for Districts 1.Registration of Companies & Regulators 2.Introduction to Services & Assets Management Agreement & its executions 3.Change Management (Human Resource) 4.Financial Management Challenges (Financial Oversight & reporting) 5.Outsourcing arrangements of the Solid Waste Management System 6.Early Actions Training was organized on 31-07-2013 and following topics were covered: List of Participants

5. One day training for Districts 40 days Plan90 days Plan

6. 3. LG&CD department to seek legal opinion of Law Department on SECP rules about nomination of public representatives in companies Law department has indicated that LWMC and other waste companies formed in other cities are not public sector companies and therefore SECP rules regarding nomination of public representatives in companies is not applicable

7. Key Milestones Services and Assets Management Agreement (SAAMA) Status – Not signed in any district Identification of landfill site and improvement of existing dumpsites – Status – land identified in all districts Opening of Bank account and transfer of funds to companies Status – accounts not opened & funds yet to be transferred Letter of support from FD

8. Prequalification of firms EOIs advertised on 22 nd July 2013 Pre-qualification Criteria Business experience and certification (25 marks) Personnel capabilities (20 marks) Equipment & machinery (30 marks) Financial capability (25 marks) Total Qualifying Marks = 60% Criteria encourage local contractors for bidding, the marks were allocated proportionate to capabilities

10. Firms Pre –Qualified i.M/s. Ozkartallar Insaat Sanayi Ve Ticaret Limited Sirketi ( six cities) ii.M/s. Albayrak Turizm Seyahat Ve Ticaret A.S. Turkey, Pakistan Branch Office (all six cities) iii.M/s. CEVRE Insaat Temizlik Tic Ltd Sti (all six cities) iv. M/s Ghulam Hussain & sons Ltd., ( Skt. & Bhw) v. M/s Waste Busters Consortium with Conpro (Applied but rejected )

11. Penalty Mechanism and Monitoring of Contractors Robust penalty mechanism on the basis of experience of Lahore model – Vehicle Tracking & Monitoring System – Android Based Monitoring – Complaint Re-dressal System (CRS)

12. Sr. No ActivityTime LineActivity Days 1Preparation of Prequalification Documents & Submission to the Companies for Approval of BODs Jul 20, 201302 2Publication of Pre-qualification Advertisement in Local & International Newspapers and PPRA Web Jul 22, 201302 3Approval of prequalified documents by the Respective BODs July 26, 201305 4Issuance of Prequalification Documents to Potential Applicants/Bidders Jul 27, 201302 5Submission of Technical Proposals by Potential Bidders and Opening of Technical Proposals Aug 22, 201325 6Technical Evaluation by LWMC(Consultant)Aug 30, 201308 7Submission to the Respective Companies for BODs Approval Sep 03, 201303 8Preparation of Bid Documents & Submission to Companies for BODs Approval Sep 06, 201303 9Invitation to Bid to Prequalified BiddersSep 10,201304 Time lines for Bidding process

13. Sr. No ActivityTime LineActivity Days 10Issuance of Bid Documents to Prequalified Bidders Sep 12, 201302 11Pre-Bid MeetingSep 15, 201303 12Submission of Financial Proposals & Opening Sep 21, 201306 13Financial Evaluation by LWMCSep 24, 201303 14Appraisal by Finance DepartmentSep26, 201301 15Final Negotiation by the CommitteeSep28, 201305 14Approval of Financial Bid by Respective BODs Oct 03, 201305 15Award and Signing of Contract7th Oct, 2013- Cont’d...

14. Outsourcing of SWM services in Faisalabad LAHORE WASTE MANAGEMENT COMPANY

15. Waste Generation Statistics CITYNo. of UCs POPULATION in 2013 (Million) WASTE GENERATION (TONS / DAY) Faisalabad1132.901622 Gujranwala641.58887 Rawalpindi621.46818 Multan611.23947 Sialkot160.52265 Bhawalpur180.70350 Murree010.0832 TOTAL 3358.474921

16. Scope of New SWM contract Manual sweeping in streets; Vacuum sweeping on major roads; Mechanized Washing; Door-to Door Waste Collection; Container based Waste Collection; and Transportation of MSW to the Disposal Site

17. Scope of Residual Functions of CDGs Monitoring of MSW Collection and Transportation Contract as per agreed KPIs; Enactment and Enforcement of relevant laws; De-silting of roadside waste water drains; and Levying of charges and fees.

18. Prequalification of firms EOIs advertised on 22 nd July 2013 Pre-qualification Criteria Business experience and certification (25 marks) Personnel capabilities (20 marks) Equipment & machinery (20 marks) Financial capability (25 marks) Qualifying Marks = 60% To encourage local contractors for bidding, the marks were allocated proportionate to capabilities

19. Penalty Mechanism and Monitoring of Contractors Robust penalty mechanism on the basis of experience of Lahore model – Vehicle Trip Counting System (VTCS) – Vehicle Tracking & Monitoring System (VTMS) – Android Based Monitoring – Complaint Re-dressal System (CRS)

20. Bidding Documents Instruction to Bidders General Conditions of the contract Technical Specifications – Tentative Pre – bid conference on 20 th September 2013 – Deadline for submission of bid by firms is 30 th September 2013

21. Sr. No. ActivityStandard 1 Container for waste storage 0.8 m 3 volumetric container, and 5 m 3 container 2 Door-to-door waste collection 2 Mini dumpers for each UC 3 Mechanical Sweeping One mechanical sweeper for 40 km road length each day. 4 Waste Transportation At least 3 trips per vehicle to WTS/dumpsite 5Sweeping Standard 1 sanitary worker for 800 persons Design Parameters

22. Sr. No. ActivityStandard 6.Wheelie Bins 1 Wheelie per worker four plastic liner bags to be fixed in wheelie bins daily. 7.Collection bagsFor 6 month @ 3 bags/week 9.Support Vehicles Loader, Dumper, Front End Loader, Water Bowzer and Washing Machines as container washing vehicle etc. 10.Transfer StationNear workshop Halaal Road Design Parameters continued

23. Phase A is the first area that needs to be started in service in the first two (02) months after the site delivery. The following time lines shall have to be adhered with for start of various phases. Phases Commencement Period from the Date of delivery of Site to the Contractor AWithin Two (02) Months BWithin Four (04) Months CWithin Six (06) Months DWithin Eight (08) Months City will be taken over in Four distinct phases

24. Sr. No.Position Workers Provided by Employer Additional Workers Required Total Required Workers 1LOADER OPERATOR-99 2 MOTOR VEHICLE INSPECTOR -55 3SENITARY INSPECTOR56- 4 SANITARY SUPERVISOR 3082112 5DRIVER27423450 6WORKER72771843 7HAND SWEEPER2,7908413,631 TOTAL2,9752,1315,106 Man power requirement

25. Vehicles arrangements The contractor shall supply the vehicles and equipment required for the Phase: A within first two (02) months. However the remaining phases shall be started within the specified timelines and all four phases shall be completed within eight (08) months from the date of delivery of site to the contractor.

26. Activity / Indicators BaselineTarget 201420152016 Household level coverage of SWM services through door-to-door (DTD) collection No area served under DTD collection 30%40%50% Collection efficiency (Waste transported per month i.e. amount reaching to final disposal site) 55%80%85%90% Service Delivery Indicators

27. Activity / Indicators BaselineTarget 201420152016 Mechanical Sweeping Coverage 60 km240 km Increase according to infrastructure improvement Mechanical Washing coverage No such activity in practice Development of schedule for weekly washing activity at predefined roads and locations of public interest. 3 teams Service Delivery Indicators continued

28. Vehicle and Machinery Sr. # VAHICLE No of Vehicles Available with CDG 17m3 Compressed garbage truck 2 axle26 2 7m3 Compressed garbage truck 2 axle (local) 22 313m3 Compressed garbage truck 2 axle20 4Water bouzer (local)83 5Sweeper 6m38 6hauler dumper (40 ton)137* 7Container washer1 8washing vehicle 8m3 (per day)3 * Based on volumetric capacity (dumpers 16 )

29. VehiclesNo of Vehicles Available with CDG 9DUMPER (10 Ton)148 10LOADER (per hour)95 11FRONT END LOADER2 12CHAIN BULLDOZER0 13ARM ROLL TRUCK 5m3 (LOCAL)9 14Compactor 25m^39 15Mini Dumper (LOCAL)249 16CAR 1000CC (LOCAL)5 Total398 23 Vehicle and Machinery continued

30. Rough Cost Estimates MAIN FEATURES : – Project Life:7 YEARS – Financial Modeling :ROE MODEL – % Equity:40% – Return On Equity (Roe):20% – Annual Cost Of Project (with Tax):$13.3 MILLION – Total cost of the project (with tax): $93.2 MILLION – Monthly cost the project (with tax):$ 1.1 million

31. Annual Activity wise Rough cost estimates : 1.SOLID WASTE COLLECTION: US $ 10.15 MILLION 2.MECHANICAL SWEEPING:US $ 0.496 MILLION 3.MECHANICAL WASHING:US $ 0.169 MILLION 4.MANUAL SWEEPING:US $ 2.503 MILLION TOTAL:US $ 13.3 MILLION Rough Cost Estimates continued

32. 3- Awareness 4- Waste Disposal 5- Legal Regulatory Framework 6- Financial Sustainability 2- Collection / Transportation 1- Institutional Capacity Creation of LWMC Hospital waste Industrial waste C & D waste Hospital waste Industrial waste C & D waste Sanitary land filling; Composting; Anaerobic digestion; RDF production Incineration Sanitary land filling; Composting; Anaerobic digestion; RDF production Incineration SWM Act Enforcement by CDGL SWM Act Enforcement by CDGL User Charges: Commercial Residential Industrial User Charges: Commercial Residential Industrial Media School Education Media School Education ISWM Framework

33. SAAMA Agreement SAAMA was signed b/w CDGL & LWMC on 25 th June 2011 Functions regarding SWM services transferred to LWMC Personnel & Assets including Vehicles, workshops, offices CDGL monitor LWMC as per agreed KPIs Residual functions like enforcement & enactment of rules & regulation, and monitoring of LWMC

34. Strategic Solid Waste Management Plan  Long term Solid Waste Management Plan (7 Years)  Provide long term guiding principles and strategy  Highlight the long term policy of the LWMC  Indicates major initiatives to be taken in future Strategic Plan (2011-17)