1. Unit 4 Meeting arrangements Task 5: Agenda Composition 拟写会议议程表

2. 议事日程是一个正式会议的固定程序，包括：主 持人宣布开会、点名、宣布上次会议记录、与 会者发言、讨论新的工作、决定下次工作日期、 会议结束等。会议程序应和会议通知同时发送 给将要出席会议的有关人员。 Agenda PRACTICAL WRITING

3. Most meetings have an agenda. For a formal meeting, this document is usually circulated in advance to______________. For an__________________, the agenda may be simply a list of the points that have to be dealt with. The purpose of an agenda is to ____________________and________________________. The agenda for a formal meeting must be organized in logical order. Agenda PRACTICAL WRITING all participantsinformal meeting speed up the meetingkeep everyone to the point

4. Often the agenda shows not only the topics but the meeting ’ s function regarding each topic (“to receive … ” ， “to report on … ” ， “to confirm … ” ， “to approve … ” ， etc.). All items on which a decision is to be taken should appear on the agenda, which would usually have this format: 1.Minutes of previous meeting 2.Matters arising 3.Items 4.Any other business (AOB) Agenda PRACTICAL WRITING

5. New Words:  broadcast  chamber  legislative  council  deputy  issue  secretariat  broadcast  chamber  legislative  council  deputy  issue  secretariat  广播  议事厅  立法的  理事会  代理人  问题  书记  广播  议事厅  立法的  理事会  代理人  问题  书记

6. Leg Co Panel ( 委员会 ) on Information Technology and _____________ Meeting on Tuesday, 10 October 2007, at 12:30 p.m. In the ________ of the __________ Council Building Agenda I. Election of Chairman and ________ Chairman II. Schedule of meetings for next meeting III. Discussion items for next meeting List of ______ to be considered List of follow-up actions IV. Any other business Legislative Council ___________ 7 October 2007 Agenda Sample 1 Broadcasting Chamber Legislative Deputy issues Secretariat

7. Marketing Department meeting, to be held on Tuesday, Feb. 26, 2006 at 3:30 p.m. in the Conference room. Sample 2

8. ItemDescriptionNotes 1.Apology for absence An apology has been received from Anna. She has been ill for one week. 2.Minutes of the meeting held on Jan. 10, 2006 A copy is enclosed (copies circled). 3.Matters arising from the minutes Minute 3 should be amended as follows: for “$4 000”reads“$400” Minute 5 Miss Zhang “report on the progress of restructuring the sales team”. She has finished the preliminary report. 改正 调整

9. 4. Winter promotion program One proposal has been received (enclosed) Free gifts (by Irving). 提升 5. To review last month’s sales records A copy of the records is enclosed 6. Date of next meeting 7. Other business 10 th May, 2006

10. How many Items are there at the meeting? Who will give an apology at the meeting? Why? When will the meeting be held? What matters are there from the minutes? When will the next meeting be held? Question Sample 1

11. Exercises Write an agenda according to the given information

12. Management Meeting Date: Time: Place: Agenda 1.Call the roll （点名） 2. _______________________ （总经理发言） 3.Reports a._________________ ( 市场经理） b._________________ ( 销售经理） c._________________ ( 财务主管） 4. Business of the meeting a.________________________________________ ( 交流上一度的市场信息） b._________________( 促销计划） 5. AOB （ Any other business ) 6. Adjournment ( 休会） Speech made by the general manager Market Manager Sales Manager Promotion plan Exchange market information of the last quarter Financial Director