1. PBIS Tier 1 Coaches Training
Santa Clara County Office of Education
Dr. Rebecca Mendiola

2. PBIS Coaches Training Meeting Agenda Welcome Ice Breaker
OUR NORMS
Confidentiality * Active participation * Professional use of technology * Assume best intentions
Meeting Agenda
Welcome
Ice Breaker
Grounding Activity
Internal and External Coaching
What are my roles and responsibilities?
Coaching PD
Evaluations
PBIS Apps and PBIS Assessments
Tiered Fidelity Inventory
PBIS Evaluation example
Voices from the Field
What has been my experience as a coach?
What questions do I have? What type of PBIS coaching support do I need?

3. Introduction Pat on the back
On a post it, write a positive event or something you did over the past week, month, or year that you are proud of.
Place the post it note on your back.
Find a person you don’t know and introduce yourself to them.
Read what they wrote on their hand print and say something positive about what they wrote and give them a pat on the back.
Repeat this with others.

4. Meeting Outcomes
By the end of this meeting, we will have reviewed the differences between external (district) coaches and internal (school site) coaches.
By the end of this meeting, we will have reviewed the features of pbisapps and pbis assessments.
By the end of this meeting, we will have reviewed how to conduct and score the Tiered Fidelity Inventory.
By the end of the meeting, we will have reviewed how to support school sites with Action Planning after completing the TFI.
By the end of the meeting, we will have designed a District PBIS Evaluation Plan.
The meeting outcomes are written from the point of view of the participant.
What do they expect to take with them by the end of the meeting? (knowledge, product or both?)
There are two kinds of meeting outcomes. A meeting outcome can be knowledge-based or a product.
When it is knowledge based, the second half of the statement must be a “so that”.
Knowledge-based: Understanding of….so that we can (do something).
Example:
By the end of this meeting, we will summarize the steps needed to roll out our new reading initiative so that we can create the plan next month.
Products: lists, plans, decision, agreements
By the end of this meeting, we will have a list of 3-5 possible technical assistance topics for internal coaches network meetings.

5. Internal and External Coaches
Group Discussion
Choose a Facilitator/Recorder
Review the External (District) and Internal (School Site) Coaches Roles and Responsibilities
Discuss with your group:
Are you an External or Internal Coach?
What are your questions as an external or internal coach?
Share out

6. Coaching Coaching can & should happen on many levels:
Establishing a relationship with administrator and team members
Attending meetings on site and providing coaching/technical assistance/support
Answering questions or requests from individual teams
Providing support to teams during work times at trainings
Passing along clear examples and ideas for teams to aid them in the development of systems at their own schools

7. Coaching Team Support Attend & participate in team training
Meet with new teams monthly on-site
Telephone/ contact as needed
Frequent prompts regarding tasks, trainings, meetings, etc.
“Positive” nag
Meetings/ Trainings
Task completion
Action Planning (TIC, SAS, SET, TFI, etc)
Data-Based Decision Making & On-going evaluation
Communicate progress & needs to District Leadership Team to guide action planning

8. Keeping Teams on Track Build in Accountability
Set due dates for when teams are to have materials completed
Give checklists of items that are due
Example…..month to month activity calendar
Regularly have teams share materials or turn in progress updates of the materials they have developed
Hold regular Team Leader meetings
Model team meeting best practices (TIPs and positive reinforcements for team leads)

9. Leading PBIS Lead Meeting
First meeting agenda
Welcome & Introductions
State Purpose of Meeting
Create a regular forum for communication
Provide updates
Opportunity to share examples & concerns
Provide input to guide district planning
Schedule monthly team leader meetings
Team Updates from leaders
Sharing examples, successes, challenges & needs

10. Listen to your PBIS Team Leaders
Be humble, listen and learn how to improve District support
Both Student Behavior & Implementing systems change are challenging
Always be looking and listening for ways to improve
Over time schools have different needs, constantly be checking in with them for feedback and recommendations

11. PBIS Team Leaders Meeting
Set up a regularly scheduled meeting
Suggest monthly for beginning teams
Include Leadership Meeting schedule on the PBIS Training Calendar
PBIS Coach facilitates meetings
Have a meeting agenda

12. Important Things to Remember
You are the coach; you are not the Team
As a Coach, your job is to make it as easy as possible for the teams to be successful in developing & implementing SW PBIS through support and modeling.
Your job is to build capacity and expertise in the school site – essentially to work yourself out of a job
Build Capacity
I Do – We Do – You Do
Facilitate PBIS Team meetings at the school sites if you are an internal coach or if you an external coach modeling how to lead an effective meeting

13. Networking time…. Join a group with coaches from different districts.
Choose a Facilitator/Recorder
Discuss with your group:
How has your experience been as a PBIS Coach? Positive and Challenges?
Are you thinking about holding a Lead Team Meeting? What will that look like (how often, etc.)?
How often do you have a PBIS Team Lead meeting? Share ideas and suggestions on facilitating PBIS Team Lead meetings.
Share out

14. PBIS Assessments www.pbisapps.org
Measuring fidelity of implemented school-wide behavior support systems.
Guides Annual Action Planning/Goals for PBIS Teams
PBIS Assessment Overview
PBIS Assessment Coordinator
Username and Password

15. Schedule of Fidelity Measurement within SWPBS Implementation
SAS
TIC
SET
Participants
Entire Staff completes online at PBISApps.org
credentialed
classified
after school staff, etc.
PBIS Team completes online at PBISApps.org
1. In-person interviews with:
Principal
Staff (representative)
Students
2. Observations of School Campus
3. Products (Handbook, etc.)
Approx. Time Needed
30 minutes to complete assessment
15 minutes to complete assessment
1.5-2 hours to complete evaluation
Time Frame
March/April- Submit by 5/1
1. September/October (at 2nd meeting)- Submit by 10/31
2. January/February- Submit by 2/28
3. April/May- submit by 5/1
October/November- Submit by 11/30 (for first two years)
February through April- Submit by 5/1
Frequency
1x/year
3x/year (for the first two years)
2x/year -first two years of implementation
Data Entry
Individual Staff members submit his/her survey online at PBISApps.org
PBIS Team submits one survey online at PBISApps.org
PBIS Coach enters collected data online at PBISApps.org

16. SW PBIS Tiered Fidelity Inventory (TFI)
Purpose
The purpose of the School-wide PBIS Tiered Fidelity Inventory is to provide an efficient and valid index of the extent to which PBIS core features are in place within a school.
Tier I, Tier II, Tier III
Uses of TFI
Formative assessment to help school teams improve
Progress monitoring - self-assess PBIS practices by tier to guide implementation efforts, and assess progress by tier
Build action plan to focus implementation efforts
Conducted annually
State Recognition Determine schools warranting recognition for their fidelity of PBIS implementation.

17. TFI Walkthrough Video

18. Reviewing the TFI Tier I
Work with your district team or table group
Review Tier I
What are the similarities of other assessments you’ve completed?
What questions do you have?
What are the positives and challenges in conducting this assessment?
Share out

19. Reviewing the TFI Tier II
Work with your district team or table group
Review Tier II
What are the similarities of other assessments you’ve completed?
What questions do you have?
What are the positives and challenges in conducting this assessment?
Share out

20. Reviewing the TFI Tier III
Work with your district team or table group
Review Tier III
Using the TFI Tier III Support Plan Worksheet, assess a Behavior Support Plan.
What questions do you have?
What are the positives and challenges in conducting this assessment?
Share out

21. TFI Scoring and Action Planning
Work with your district team or table group
Review Scoring Results online and Action Planning Tool
How will you support your team to begin action planning?
What questions do you have?
Share out

22. District Evaluation Plan

23. Schedule of Fidelity Measurement within SWPBS Implementation

24. Networking time…. Work with your district team or table group
Review the Schedule of Fidelity Measurement from the PBIS Evaluation Blue Print
Discuss and complete your District Schedule of Fidelity Measurement
Share out with whole group what assessments your district will be using to measure PBIS fidelity and when your district will be conducting these assessments

25. Northern California PBIS Technical Assistance Center Rebecca Mendiola, Ed.D., Director Eleanor Castillo-Sumi, Ph.D., Consultant/Trainer Josh Harrower, Ph.D., Consultant/Trainer Linda Sun, Pro Expert/Trainer Patty Marques, Pro Expert/Trainer Rainbow Crane, Pro Expert/Trainer Lynn Bravewomon, Pro Expert/Trainer Myrna Zendejas, Student H&W Supervisor Janeen Salcido, Admin Asst