1. THE WONDERFUL WORLD OF SPREADSHEETS Mr Martin

2. LESSON 1 – OVERVIEW OF SPREADSHEETS & THE KEY TERMS Mr Martin

3. OPEN MICROSOFT EXCEL  Turn your chair around and look at the board Mr Martin, 2013

4. https://www.youtube.com/watch?v=05xfGNLA5W0

5. Spreadsheets are powerful ________ that are able to process numbers and ____. They are used extensively in statistics, accounting and sales professions. Spreadsheets can be used for ______ keeping, predictions and _______. Spreadsheets use a collection of rows and _______, which look like a grid or extensive table. The rows are the _______ elements and the columns are the ________ elements. The intersection of a row and a column is known as a _______. WHAT ARE SPREADSHEETS? Vertical, Columns, Cell, Programs, Record, Data, Charting, Horizontal Vertical Cell Record ProgramsData Columns HorizontalCharting Mr Martin, 2013

6. WHAT COULD WE USE SPREADSHEETS FOR? Class Brainstorm: Lists (shopping lists, contact lists) Accounting (budgets) Time Sheets Databases Chart creation (GANTT) Mr Martin, 2013

7. WHAT DO THEY LOOK LIKE? Mr Martin, 2013

8. KEY TERMS Row Column Cell Cell Address Mr Martin, 2013

9. KEY TERMS Row – Horizontal (sideways) Column – Vertical (up and down) Cell – Where a row and column intersect Cell Address – Coordinates of the Cell (Column Letter + Row Number) Mr Martin, 2013

10. Row Column Cell Cell Address Mr Martin, 2013

11. Row Column Cell Cell Address Mr Martin, 2013

13. Question 1 - What is the Cell Address of the selected square? Mr Martin, 2013

14. Active Cell Data Entry Question 2 - What is the Cell Address of the selected square? Mr Martin, 2013

15. SPREADSHEET BATTLESHIPS Mr Martin, 2013

16. SKILLS IN PLAYING SPREADSHEET BATTLESHIPS  Changing column width  Changing row height  Adding a border  Merging cells  Colouring cells  Entering data  Familiarising yourself with excel Mr Martin, 2013

17. Select all Step 1 Mr Martin, 2013

18. Hold the line and drag Step 2 Mr Martin, 2013

19. Hold the line and drag Step 3 Mr Martin, 2013

20. Select the cells from B3:M14 Step 4 Mr Martin, 2013

21. Add a boarder (all borders) Step 5 Mr Martin, 2013

22. Add letter coordinates (row) Add number coordinates (column) Step 6 Mr Martin, 2013

23. CREATE YOUR SHIPS BELOW THE GRID Mr Martin, 2013

24. Make your ships Step 7 Mr Martin, 2013

25. Merge the cells for your ships Step 8 Mr Martin, 2013

26. Colour your ships Step 9 Mr Martin, 2013

27. COPY & PASTE Step 10 Mr Martin, 2013 1)Select everything you have done by clicking from the top left hand corner and dragging until the bottom right hand corner 2)Click the cell where you would like paste your battleship grid

28. TEST OUT YOUR SPREADSHEET BATTLESHIPS Mr Martin, 2013

29. PRINT OUT YOUR SHEET (LANDSCAPE) FOR YOUR FOLIO Mr Martin, 2013

30. LESSON 2 OF THE WONDERFUL WORLD OF SPREADSHEETS Mr Martin

31. STEP 1. LOG ON TO YOUR COMPUTER THEN TURN AND FACE ME

32. Changing column width - Changing row height – Adding a border – Merging cells - Colouring cells - Entering data – Mr Martin, 2013 SKILLS WE LEARNT LAST LESSON

33. THIS WEEK: CALCULATIONS What might we want to calculate with a spreadsheet? What are our basic calculations? (think of a calculator)  Plus  Minus  Multiplication  Division

34. What might we like to do with some data? For example. If we rent 5 videos and they cost $5 each What if we had store credit of $30

35. Mr Martin, 2013 What we will be doing this lesson

36. Mr Martin, 2013

37. THE IMPORTANCE OF THE CELL ADDRESS Think back to our spreadsheet battleships If you put in the wrong coordinates you miss Same with formulas - if you put in the wrong coordinates for your formula it will be wrong

38. ACTIVITY 1 – 7 TIMES TABLES 1)Open Microsoft Excel 2)Type the numbers 1-12 down column A 3)Type the number 7 down column B 4)Click on cell C1 and type the following 5)Repeat until the whole column is complete Mr Martin, 2013

40. FORMULAS IN EXCEL * is the multiply symbolEG. D5*D6  / is the divide by symbolEG.=A3/A4  + is the plus symbolEG.=B4+C4+D4+E4  - is the subtract symbolEG.=F10-F9 All formulas need to start with = = Mr Martin, 2013

41. FORMULA FORMAT =A1+A2+A3+A4+A5+A6+A7 or =sum(A1+A2+A3+A4+A5+A6+A7) or =sum(A1:A7) Mr Martin, 2013

42. ACTIVITY 2 – FORMATTING THE DATA

43. 1)Insert a cell left to column B and type the symbol X 2)Insert a cell left to column D and type the symbol = 3)Insert some borders around your data 4)Shade the rows an alternate colour 5)Copy table into a Microsoft Word document Mr Martin, 2013

44. HOW TO TAKE FROM EXCEL AND INSERT INTO WORD Mr Martin, 2013 1)Select everything you have done by clicking from the top left hand corner and dragging until the bottom right hand corner 2)Click the Microsoft word document you would like to paste and right click

45. SAVE  Create a folder in your students drive named ‘spreadsheets’  This is where you will be saving all your work with spreadsheets  Save your excel document – seventimestable  Save your word document – seventimestable  8177>student home>

46. LESSON 3 Mr Martin

47. SAVING You need to follow this path to save you work 8177>student home>

48. Last lesson: 1)We created a times table document using a simple formula A.Rules for formulas? Mr Martin, 2013

49. FORMULAS IN EXCEL * is the multiply symbolEG. D5*D6  / is the divide by symbolEG.=A3/A4  + is the plus symbolEG.=B4+C4+D4+E4  - is the subtract symbolEG.=F10-F9 (All formulas need to start with =) = Mr Martin, 2013

50. TAKING THE AVERAGE What is the average? How do we get an average? Mr Martin, 2013

51. TABLE DISPLAYED ON BOARD AND ENTERING AGES

52. ACTIVITY 3 – DATA ENTRY 1)Open a new Microsoft Excel 2)Copy down off the board the ages of everybody in your class 1)Type first name down column A 2)Type their age down column B Mr Martin, 2013 Nameage Bob34 Etc.

53. DATA What can we do with this data? Note – data that is in merged cells cant be changed into tables on macs Mr Martin, 2013

55. AUTOSUM FUNCTIONS Sum – Average – Count numbers – Max – Min -

56. AUTOSUM FUNCTIONS Sum – grabs the nearest range ie. A1:A5 and adds together Average - grabs the nearest range ie. A1:A5 and adds together and divides by the number of cells Count numbers – Tells you how many cells have values (data entered) Max – Maximum number in the range Min - Minimum number in the range

57. ACTIVITY 4 – FILL IN THIS TABLE Note – you will need to create this table first Mr Martin, 2013

58. ACTIVITY 5 – FILL IN THIS TABLE Note – you will need to create this table first Mr Martin, 2013

59. PERCENTAGES A/B*100= =B2/B3*100

60. ACTIVITY 6 – CONVERT THE DATA TO A TABLE Insert > Charts Mr Martin, 2013

62. WHY DO WE USE GRAPHS AND TABLES? Reasons why? Entering the correct formulas with cell addresses so that if you change the data the percentages and tables/graphs change with it Mr Martin, 2013

63. TYPES OF GRAPHS Mr Martin, 2013

64. COLUMN GRAPHS Mr Martin, 2013

65. LINE GRAPH Mr Martin, 2013

66. PIE GRAPH OR DOUGHNUT CHART Mr Martin, 2013

67. SCATTER GRAPH OR BUBBLE CHART Mr Martin, 2013

68. BAR CHART Mr Martin, 2013

69. READING/INTERPRETING GRAPHS Mr Martin, 2013

70. READING/INTERPRETING GRAPHS Mr Martin, 2013

71. If you are having trouble with the format of your data you may need to change the data type FOR EXAMPLE - A mobile phone number entered into excel will not show the first 0 0411949333 will display as 411949333 unless changed to TEXT format Mr Martin, 2013

72. DEMONSTRATION ON CONVERTING DATA TO TABLES Mr Martin

74. IMPORTANT THINGS TO REMEMBER 1)Your version of Excel wont convert data that is in a merged cell into a table 2)You will need to format the cells to tell it what is in there. What type of DATA it is eg. Percentage, text, number

75. IMPORTANT: When dealing with different data types eg. Percentages you need to format cells

76. CONVERT THIS DATA INTO A TABLE Activity 1) Create a pie/donut graph which represents 68% YES & 32% NO Activity 2) Create a pie/donut graph which represents 40% YES, 30% NO & 10% MAYBE Activity 3) Create a column graph representing bowling game averages with  Barry on 10, William on 25, Mark on 50 & Johnny on 125

77. Activity 1

78. Activity 2

79. Activity 3

80. ACTIVITY 4 Create a graph using the data we collected on everybody’s favourite colour (on whiteboard)

81. DESIGN PROJECT Mr Martin

82. DESIGN PROJECT – HOLIDAY BUDGET You are to design a spreadsheet that acts as a budget for a family holiday for 4 people (2 adults, 2 children) The total budget for the holiday is $5,000 and you must stay 5 nights You must include; Transport, Accommodation, Food, Activities, Entertainment & extra spending You will need to present your holiday budget as a report in a word document. In your report you must include the tables and graphs from your excel document AND screenshots from the internet of the places you are staying, eating, being entertained. The following graphs must be generated from your information –  Pie graph showing where your expenses are going to (Transport, Accommodation, Food, Activities, Entertainment, Shopping)  Column graph showing how much your spending each day You must state which day you spend the most money and how much you spent and which day you spend the least money and how much you spent. You must also state your average spend per day. Mr Martin, 2013

83. Marking Criteria Basic (0-3) Satisfactory (4-6) Excellent (7-10) Researches using the internet and takes screen shots of website info Fulfill design brief ($5000, 4 people, 5 nights) Uses formulas in excel document accurately to calculate expenses Creates tables and graphs in Microsoft excel and formats them correctly Exports tables and graphs into Microsoft Word Creates the design briefs specified graphs (pie, column) Total 60 Mr Martin, 2013

84. MONDAY & TUESDAY  Finish Design brief  Create your tables (based on the example I handed out)  Fill in your findings from the internet  Insert formulas to create an accurate budget  Create charts

85. TO DO..  Make sure you have a Microsoft Excel document named ‘(yourname)holidayplanner’  Finish Design Brief (most of us had a finished design brief last lesson)  Enter Requirements (number of people, specifics, nights accommodations, total budget)  Start a table with estimated cost & estimated money remaining  Start your accommodation table with the same headings as your example sheet (Place of accommodation, cost per night, length of stay, total, total accommodation budget)  While on the internet researching you must take a screen grab of the internet site and insert it into your holidayplanner spreadsheet

86. TO DO..  Make sure you have a Microsoft Excel document named ‘(yourname)holidayplanner’  Finish Design Brief (most of us had a finished design brief last lesson)  Enter Requirements (number of people, specifics, nights accommodations, total budget)  Start a table with estimated cost & estimated money remaining  Start your accommodation table with the same headings as your example sheet (Place of accommodation, cost per night, length of stay, total, total accommodation budget)  While on the internet researching you must take a screen grab of the internet site and insert it into your holidayplanner spreadsheet

87. TODAY..  Accommodation  Travel  Food  Activities & Entertainment  Shopping Money  Estimated totals  Graphs.......

88. INTERNET RESEARCH By the end of this lesson you need to have researched: (MUST INCLUDE SCREEN SHOTS OF EACH & URL – DEMONSTRATE)  Where you are staying  How you are going to get there (airplane, bus, train, hire car)  What you are eating (breakfast, lunch, dinner)  What activities you are doing (theme parks, bowling, movies, etc.)

89. Lessons until project is due 123456 MonTuesWedMon Wed Accommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6 Make it look presentable Make sure pictures are correct Make sure all formulas work

90. Lessons until project is due 123456 MonTuesWedMon Wed Accommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6 Make it look presentable Make sure pictures are correct Make sure all formulas work

91. Lessons until project is due 123456 MonTuesWedMon Wed Accommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6 Make it look presentable Make sure pictures are correct Make sure all formulas work

92. Lessons until project is due 123456 MonTuesWedMon Wed Accommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6 Make it look presentable Make sure pictures are correct Make sure all formulas work

93. Lessons until project is due 123456 MonTuesWedMon Wed Accommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6 Make it look presentable Make sure pictures are correct Make sure all formulas work

94. Lessons until project is due 123456 MonTuesWedMon Wed Accommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6 Make it look presentable Make sure pictures are correct Make sure all formulas work