1. 1 State Performance Plan Indicator #8: Parent Survey Cohort 7 – 2012-2013 A Teleconference Presented by The New Jersey Department of Education Office of Special Education November 14 and 15, 2012

2. NJDOE - OSE Presentation Parent Survey2 Agenda Overview of the survey Data collection process and tools District responsibilities NJOSE support Use of survey results Public Reporting

3. State Performance Plan Indicator #8: Parent Survey Cohort 7 – 2012-2013 Percent of parents with a child receiving special education services who report that schools facilitated parental involvement as a means of improving services and results for children with disabilities. NJDOE - OSE Presentation Parent Survey3

4. 4 Annual Requirement Federal State Performance Plan (SPP) Annual Performance Report (APR) Stakeholder process Survey Methodology Annual Targets Census vs sampling Randomly selected sample of districts each year; entire state surveyed by 2011 Continuation of survey through 2014

5. NJDOE - OSE Presentation Parent Survey5 Federal OSEP SPP extension (includes Indicator #8) Recalculated districts based on sampling calculator Each Cohort is representative of New Jersey Annual Requirement Federal State Performance Plan (SPP) Annual Performance Report (APR)

6. Parent Survey Methodology Survey families of students with disabilities enrolled in school-age programs (K-12) enrolled in preschool programs Two NCSEAM survey instruments School-age survey Preschool survey NJDOE - OSE Presentation Parent Survey6

7. 7 Parent Survey Methodology NJOSE collecting mailing addresses Partnering with Rutgers University -Bloustein Center Mail surveys and post on-line response option in May, 2013 (H-2) Surveys returned in June/July 2013 Collaborate in the analysis of results – Fall/Winter, 2014 NJOSE Reports - APR (federally) and Districts

8. NJDOE - OSE Presentation Parent Survey8 Analysis Representativeness Response Rate Parental Involvement

9. NJDOE - OSE Presentation Parent Survey9 Results by Cohort Response Rates Cohorts# of DistrictsResponse Rates Cohort 17110.67% Cohort 213615.4% Cohort 313721.48% Cohort 413821.67% Cohort 513821.46% Cohort 69819.55%

10. NJDOE - OSE Presentation Parent Survey10 Results by Cohort Facilitation of Parental Involvement CohortFacilitation Score Cohort 180.6% Cohort 281.1% Cohort 383.3% Cohort 483.4% Cohort 584.2% Cohort 6Not yet determined

11. NJDOE - OSE Presentation Parent Survey 11 FFYSPP Measurable and Rigorous Targets 2006(2006-2007)BASELINE 80.6% of parents with a child receiving special education services reported that schools facilitated parental involvement as a means of improving services and results for children with disabilities. 2007(2007-2008) COHORT 2 81.6% of parents with a child receiving special education services reported that schools facilitated parental involvement as a means of improving services and results for children with disabilities. 2008(2008-2009) COHORT 3 81.6% of parents with a child receiving special education services reported that schools facilitated parental involvement as a means of improving services and results for children with disabilities. 2009(2009-2010) COHORT 4 82.1% of parents with a child receiving special education services reported that schools facilitated parental involvement as a means of improving services and results for children with disabilities. 2010(2010-2011) COHORT 5 82.6% of parents with a child receiving special education services reported that schools facilitated parental involvement as a means of improving services and results for children with disabilities.

12. NJDOE - OSE Presentation Parent Survey12 FFY SPP Measurable and Rigorous Targets 2011(2011-2012) COHORT 6 84.0% 84.0% of parents with a child receiving special education services who report that schools facilitated parent involvement as a means of improving services and results for children with disabilities. 2012(2012-2013) COHORT 7 84.0% 84.0% of parents with a child receiving special education services who report that schools facilitated parent involvement as a means of improving services and results for children with disabilities.

13. NJDOE - OSE Presentation Parent Survey13 Use of the Survey Results Federal Reporting Public Reporting- NJDOE website Technical Assistance and Training Information for districts

14. Outcomes NJDOE - OSE Presentation Parent Survey14 Statewide TrendsOutcomes Parents indicate that they would like more information on IEP process Districts report new procedures for Child Study Team – information for parents Parent Workshops at Learning Resource Centers throughout the state Parents report that they would like more information on resources for support Districts report opportunities in district for parent information, networking and training Districts report links to community agencies State website has been enhanced for family resources NJDOE workshops on website for parent-friendly access Parents report that they would like enhanced supports to allow them to attend IEP meetings Districts consider supports such as service groups offering babysitting services, alternative meeting times, etc.

15. NJDOE - OSE Presentation Parent Survey15 Student Data Verification Complete the student data verification form (H-3) for the number of students with disabilities: Enrolled in preschool programs Enrolled in school age programs (K-12) Total number of students with disabilities enrolled in preschool + school age programs As of October 15, 2012 Indicate contract decision FAX by December 1, 2012 to: Maryann Joseph at (856) 582-4323

16. NJDOE - OSE Presentation Parent Survey16 District Responsibilities Provide NJOSE with two EXCEL files of mailing addresses for parents of students with disabilities: One set for parents of students with disabilities enrolled in preschool programs, and One set for parents of students with disabilities enrolled in school-age programs, (K-12).

17. NJDOE - OSE Presentation Parent Survey17 District Responsibilities for Submission of Parent Mailing Information Directions will provided by NJOSE (H-4). Upload ONLY parent mailing information. DO NOT SEND STUDENT NAMES. Check to verify the format of parent addresses and the number of students before submitting Compare the number of students on file submitted to the number on the data verification form, submitted earlier to NJOSE.

18. NJDOE - OSE Presentation Parent Survey18 District Responsibilities for Submission of Parent Mailing Information Submit the two completed EXCEL files to NJOSE https:// website will be available by December 1, 2012. Upload to the secure website by February 4, 2013.

19. Submission of Parent Mailing Information NJDOE - OSE Presentation Parent Survey19

20. NJDOE OSE Support to Cohort 7 Encourage participation (H-5) NJDOE - OSE Presentation Parent Survey20 The better the response rate, the better the results

21. NJDOE - OSE Presentation Parent Survey21 NJDOE OSE Support to Cohort 7 Provide families of students with disabilities with advanced notice to expect the NJDOE survey in the mail during May, 2013. District prepared announcement (H-6) Spanish version available upon request NJOSE website information http://www.nj.gov/education/specialed/

22. NJDOE - OSE Presentation Parent Survey22 NJDOE OSE Support to Cohort 7 Contract (H - 7, 8 & 9), if needed, to create the two EXCEL parent address files using preset format and directions. Requested contracts will be provided to you before the end of December 2012. Return signed contract by January 31, 2013.

23. NJDOE OSE Support to Cohort 7 NJOSE will reimburse allowable expenses up to a maximum amount as specified in the contract. NJOSE will reimburse allowable expenses up to a maximum amount as specified in the contract. For reimbursement, provide an invoice and supporting documentation following submission of the two EXCEL files. For reimbursement, provide an invoice and supporting documentation following submission of the two EXCEL files. NJDOE - OSE Presentation Parent Survey23

24. NJDOE - OSE Presentation Parent Survey24 Allowable Expenses with Supporting Documentation Invoice: Personnel costs – overtime costs Personnel costs – overtime costs to complete address compilation to complete address compilation Input the 2 mailing files into EXCEL Input the 2 mailing files into EXCEL Announcements to alert parents Announcements to alert parents Postage Postage Print Print Mailing supplies Mailing supplies

25. NJDOE - OSE Presentation Parent Survey25 Key Timelines for the Parent Survey By December 1, 2012- Return Data Verification form and contract decision. By January 31, 2013- board approval and return the contract, if needed. By February 4, 2013 - submit the two EXCEL files with parent mailing information. By March 29, 2013 – submit the invoice with all supporting documentation.

26. NJDOE - OSE Presentation Parent Survey26 Key Timelines for the Parent Survey May 2013 – Surveys sent June 2013 – Second mailing June 2013 – Electronic payments to districts who request contracts and provide invoices Winter 2014 – Report sent to districts, then posted on website.

27. NJDOE - OSE Presentation Parent Survey27 NJDOE OSE Support to Cohort 7 Training Opportunity on EXCEL (H – 10) Explain the format of the EXCEL template Explain how to complete the two parent files Explain how to upload files to the secure site Training format: Teleconference for directors and data input personnel – 1 hour Training Dates: December 6, 2012 January 9, 2013 Registration Form (H-10)

28. Upload Files Upload of two address files to secure website by February 4, 2013 Access to Student Records (H-11) NJDOE - OSE Presentation Parent Survey28

29. NJDOE - OSE Presentation Parent Survey29 Contracts Contracts Mail contracts by January 31, 2013 to: MaryAnn Joseph Learning Resource Center – South New Jersey Department of Education Office of Special Education 107 Gilbreth Parkway Suite 200 Mullica Hill, New Jersey 08062 Phone (856) 582-7000

30. NJDOE - OSE Presentation Parent Survey30 Contact Information MaryAnn Joseph LRC South Consultant maryann.joseph@doe.state.nj.us Phone (856) 582-7000 x 106 FAX (856) 582-4323 Dr. Charlene Staley-Evans Manager, Bureau of Program Development Office of Special Education

31. NJDOE - OSE Presentation Parent Survey 31 State Performance Plan Indicator #8: Parent Survey Cohort 7 – 2012-2013 A Teleconference Presented by The New Jersey Department of Education Office of Special Education November 14 and 15, 2012 Thank you in advance for your cooperation in this important NJDOE/OSE project.