1. Affordable Care Act Employees averaging 30 hours a week are eligible for health insurance (it’s not that simple)

2. What has been happening Identification of temps Interpretations of workplace situations Feeding work hours data to the USG USG report in January

3. Since May 2014, tracked 17,000 temps – Staff, students, faculty 250 temporary staff have been converted to benefits eligible 35 cases still need to be resolved Summary of activities

4. USG temporary definition: – 1300 hours OR 12 consecutive months on payroll Terminate and 26-week break Convert to Regular Benefits Eligible Convert to Regular Non-Benefits Eligible Temp options

5. What is going to happen next Continuing discussion with USG on our methodology USG audit of our practices and results Potential changes to our recordkeeping methodology

6. Recordkeeping options Temp faculty and staff employment agreement forms Timesheets for both hourly and monthly temps Electronic timekeeping application – Third party vendor compliance tool for UGA – USG compliance tool – Move all temp staff to hourly payroll

7. Graduate Research Assistants This has been one of the most debated groups both within the USG and nationally Very difficult to distinguish between academic training time and work time USG has established a separate health insurance plan for GRAs CUPA efforts in Washington D.C.

8. Reference material The USG Employee Categories policy can be found at: http://policies.uga.edu/FA/nodes/view/1120 /Types-of-Employment http://policies.uga.edu/FA/nodes/view/1120 /Types-of-Employment A separate UGA ACA Guidelines document is being completed and will be available soon.

9. The ACA & OFA: Policy Updates in Progress New Part-time Faculty Policy (DRAFTED) Less than 30 hours/week (0.75 EFT) Impacts of part-time work load on benefits eligibility Reporting of employment at >1 USG institution Template “letters of agreement” 9

10. The ACA & OFA: Policy Updates in Progress Revised Memo on USG Consultant Services Agreements (PLANNED) For employment at >1 USG institution Due dates Faculty productivity Graduate students Increased campus awareness 10