1. Click to edit Master title style E-mail Updates Aug 2010 E-mail updates – SMTPA authenticated server – E-mail alias addresses – Rapid Response Notification Systems – IMAP as an alternative to POP – Send e-mail from office scanner SSL certificates for k12.wv.us sites Office of Instructional Technology

2. Click to edit Master title style smtpa.k12.wv.us Authenticated SMTP – Requires username and password to send (same as username and password to receive) – Permits sending from most networks – Server name = smtpa.k12.wv.us – Port 587 (not port 25 as for standard SMTP) – View images of Outlook configuration View images of Outlook configuration No change required on incoming mail server configuration. Office of Instructional Technology

3. Click to edit Master title style E-mail Alias Addresses Alias address: forwards incoming mail to designated real mail accounts Alias serves as a permanent e-mail address for your organization Recipient address(es) can be updated as personnel changes occur Example: boe.wood@access.k12.wv.us Office of Instructional Technology

4. Click to edit Master title style Sex Offender Update Notices WV State Police Sex Offender Updates – Previously sent via FAX – Transitioning to e-mail delivery – When WV State Police requests an address, an alias address provides the necessary permanent address Office of Instructional Technology

5. Click to edit Master title style Rapid Notification Systems Some counties are using rapid notification systems. The WVDE is aware these are in use: – School Messenger – Parent Link – School Reach The WVDE does not endorse any vendors of this type of service. Notify bacole@access.k12.wv.us and rpullin@access.k12.wv.us if your county is using any other rapid notification service.bacole@access.k12.wv.us rpullin@access.k12.wv.us Office of Instructional Technology

6. Click to edit Master title style IMAP Mail Client Access.k12.wv.us server supports IMAP – Practical option for those frequently using both webmail and client software (such as MS Outlook) – Synchronizes Inbox, Sent and custom folders between webmail and client software – Old & important messages easily transferred from web folders to client folders for permanent storage – More complex to manage than POP since it involves two sets of message folders in the mail client Web folders represent mail on the server Client folders contain mail on your computer Office of Instructional Technology

7. Click to edit Master title style SSL Certificates for k12.wv.us Does your web site need encrypted login and data transfer capability? Is the URL part of the k12.wv.us domain? The WVDE can provide an SSL certificate at no cost. Contact Vicki Allen or Bruce Cole in the Office of Instructional Technology. Office of Instructional Technology

8. Click to edit Master title style E-mail from a Network Device Do you have servers, scanners, or multifunction devices that you wish could send e-mail? – A device connected to the k12.wv.us network can send mail with only an SMTP configuration – An e-mail account is not required to send e-mail – Setup SMTP using the server name smtp.k12.wv.us or the IP address 129.71.2.197 – Designate port 25 – Do not select any encryption or authentication options If the device absolutely insists on an e-mail address – Make up an address such as the examples below: – scanner3.rale@access.k12.wv.us scanner3.rale@access.k12.wv.us – mfc5.noreply@access.k12.wv.us mfc5.noreply@access.k12.wv.us Office of Instructional Technology

9. Click to edit Master title style Need More Information? Contacts at the WVDE, Office of Instructional Technology – Vicki Allen vallen@access.k12.wv.usvallen@access.k12.wv.us – Bruce Cole bacole@access.k12.wv.usbacole@access.k12.wv.us – 304.558.7880 Office of Instructional Technology