1. Elementary/Middle School Alternative Education Pilot Grant Application Technical Assistance Conference Call 10-08-10 11:00 A.M. – 12:00 P.M.

2. Conference Call Agenda Introduction of WVDE Staff Overview of W.Va. Code §18-2-6 (H.B. 210) Establishing Elementary/Middle School Alternative Education Pilot Projects Overview of the Elementary/Middle School Alternative Education Pilot Grant Application Review of the Timeline for the Grant Application Process

3. H.B. 210 Amended and Reenacted W.Va. Code §18-2-6 as Follows: §18-2-6 3(c) The state board shall establish up to five pilot projects at the elementary or middle school levels, or both, that employ alternative schools or other placements for disruptive students to learn appropriate behaviors so they can return to the regular classroom without further disrupting the learning environment.

4. H.B. 210 … §18-2-6 3(c) The state board shall report to the Legislative Oversight Commission on Education Accountability by December 1, 2010, on its progress in establishing the pilot projects and by December 1 in each year after that for the duration of the pilot projects on the effect of the projects on maintaining student discipline.

5. Application Overview Background information (pages 2-3) Program Overview Funding for Pilot Program Program Criteria Resources Directions for Submission – deadline for submission is November 15, 2010

6. Program Criteria Applicants are encouraged to develop innovative proposals that expand current perceptions of Alternative Education. Additionally, a successful proposal must address the following: Procedures to document disruptive behavior patterns Placement procedures that consider individual needs to design individual interventions Procedures that assure access to equitable and appropriate academic and behavioral services Provision of comprehensive services that may vary in structure, duration and intensity Provisions for long-term placements (exceeding 10 school days)

7. Resources http://www.legis.state.wv.us/Bill_Text_HTML/20 10_Sessions/2X/Bills/hb210%/20intro.htm http://www.legis.state.wv.us/Bill_Text_HTML/20 10_Sessions/2X/Bills/hb210%/20intro.htm http://www.the- naea.com/Exemplary_Practices_in_Alternative_ Education/ National Alternative Education Associations publication Exemplary Practices in Alternative Education: Indicators of Quality Programming http://www.the- naea.com/Exemplary_Practices_in_Alternative_ Education/ Office of Healthy Schools 304-558-8830 shestaln@access.k12.wv.us shestaln@access.k12.wv.us

8. Section 1 Contact Information County Contact Information Planning Team Membership Abstract Superintendents Signature

9. Section 2 Proposed Sites This section is required for each school that will participate in the proposed pilot project: Demographic information Summary of 2009-10 LSIC Disciplinary Report required by W.Va. Code §18-5 A-2 Summary of current practices and programs addressing student behavior and disciplinary issues

10. Formatting for Sections 3-6 Objectives Develop objectives in the rows below that address the questions listed below with project specific details. Activities Develop activities for each objective. Personnel Indicate the new and/or existing (name and title) personnel that will be responsible for the objective. Projected Budget Indicate budget requirements for the objective including formulas used to derive totals in budget sections (e.g. 3 subs @ $143/day=total) How will the proposed project connect with existing school climate efforts to address student behavior issues?

11. Formatting for Sections 3-6 Sample Objectives Develop objectives in the rows below that address the questions listed below with project specific details. Activities Develop activities for each objective. Personnel Indicate the new and/or existing (name and title) personnel that will be responsible for the objective. Projected Budget Indicate budget requirements for the objective …(e.g. 3 subs @ $143/day=total) 1. Throughout the pilot, the alternative education program will be integrated into the schools existing school climate process as one of many strategies designed to help students shape behavior in positive, socially acceptable ways. 1.1. The SAT will develop procedures for determining student eligibility including documentation requirements. 1.2. All staff will be trained in the appropriate process for referring students to alternative education. 1.1. SAT Team Members 1.2. School administrator 1.1. Extra duty pay for SAT members 5 members @ hourly rate of pay = ?? 1.2. TBD based on time of training

12. Section 3 Mission, Purpose, Leadership, Climate and Culture Objectives and Activities should outline: A clearly articulated mission Identification of population to be served Student success criteria Resources needed How the project will address a continuum of behaviors with varied interventions and settings Sufficient oversight and organizational support Stakeholder engagement in planning and implementation Adherence to current policies and procedures

13. Section 4 Staffing and Professional Development Objectives and Activities should outline: Staffing plans Staff qualifications Teacher/student ratios Professional development plans Relationship of professional development plans to outcomes Capacity building Resources needed to allow all applicable staff to participate in professional development

14. Section 5 Curriculum and Instruction, Student Assessment and Transitional Planning & Support Objectives and Activities should outline: Use of research based teaching techniques and behavior management strategies Use of individualized instruction with varied curriculum supports Use of varied assessments to measure academic and behavioral progress Use of collaborative teams to address student needs Focused efforts to smoothly transition students in and out of the Alternative Education program Use of researched based Dropout Prevention strategies

15. Section 6 Parent/Guardian Involvement and Collaboration Objectives and Activities should outline: Plans for parent/guardian involvement – recruitment of – participation in problem-solving Provision of Parent Education Programs Provision of family access to community health and social service providers Established partnerships, resources and collaborators that will be involved in the project

16. Section 7 Program Evaluation The WVDE will conduct an evaluation to determine the effectiveness of the Elementary/Middle School Alternative Education Pilot Project. Submission of an applications indicates agreement to: Collect data in a consistent manner as determined by the WVDE Present key findings of the pilot project to various stakeholders Each applicant is also asked to identify specific progress indicators that will be used at the school/county level to measure project effectiveness within a continuous improvement process. The following information is required: Project success indicators Data source(s) Collection timeline Process for using data to improve program services

17. Section 8 Budget State allocation for FY 2011 is $1,000,000 for up to 5 pilots Awards will be granted to county boards of education for proposals that address one or more schools within the county Applicants are to submit budgets for three school years Budget expenditures should match up with the activities described in the application Range for each county proposal is $100,000 to $300,000 for each of the three years.

18. Budget Contd Funding will begin in December 2010 – Operating costs for year one will not be for a full school year – Consider the following in the Year One Budget 1)Allocate more funds to program planning and professional development 2)counties will be able to carry over Elementary/Middle Alternative Education Pilot funding for one additional year Utilize budget format in application

19. Timelines Oct. 1, 2010Application Template Posted Nov. 15, 2010Submission Deadline Dec. 15, 2010Grantees Notified

20. Questions

21. Thank You! Division of Educator Quality and System Support Office of Healthy Schools http://wvde.state.wv.us/healthyschools/ For more information please contact Shelly Stalnaker at 304.558.8830 or shestaln@access.k12.wv.us.shestaln@access.k12.wv.us