1. Spring 2011 Webinar State Student Assistance Commission of Indiana
SSACI Edits
Spring 2011 Webinar
State Student Assistance Commission of Indiana

2. 2011-2012 SSACI Edits Edit 01-Late Application
Edit 02-Not an Indiana resident (parent)
Edit 02-Not an Indiana resident (student)
Edit 03-Not a first-time undergraduate
Edit 04-Four (4) years of SSACI aid already used
Edit 05-FAFSA is incomplete
Edit 06-FAFSA birth date is invalid or incorrect
Edit 08-High School Diploma/GED not received
Edit 11-Not a United States citizen nor an eligible non-citizen
Edit 12-No schools listed on the FAFSA
Edit 13-Only ineligible schools listed on the FAFSA
Edit 14-FAFSA not signed by student

3. SSACI Edits
Edit 16-Twenty-first Century Scholars drug-free pledge violation
Edit 17-Default on Federal student loan or overpayment on Federal grant
Edit 18-Professional judgment: Dependency status change
Edit 19-Professional judgment: PC/EFC change
Edit 20-Social Security Administration could not validate SSN/date of birth/name
Edit 22-Mailing address state is not in Indiana
Edit 23-Missing or invalid parent Social Security Number may have caused Edit 05
Edit 24-Twenty-first Century Scholars matriculation requirements not met
Edit 25-FAFSA not signed by parent
Edit 26-Edit 05 cause may be due to special circumstances
Edit 27-Edits were cleared after the May 16, 2011 edit correction deadline
Edit 28-Independent status caused solely by Emancipated Minor status
Edit 29-Mailing address
*List of Edits is available in xGrads under “ Edit Descriptions.pdf”

4. Notification of Edits
Students and parents (if student is dependent and parent lists an address on the FAFSA) are notified of edits via
If an address is not listed on the FAFSA, SSACI will be unable to notify the student of edits on their account
Students are directed to view their edits by going to eStudent and either logging in or registering for an eStudent account

5. Notification of Edits
When students log into eStudent, they will see a “Stop” sign and a message stating:
“You have ## Application Edit(s) that are related to SSACI (Indiana) Aid”

6. Notification of Edits
When students click the message, a box will pop-up, listing edit(s) the student has on their account and the correction steps, if applicable

7. Notification of Edits
Colleges can view edits via eStudent or in the APPL file, available in xGrads

8. Correcting Edits
Both students and colleges can correct edits on a student’s FAFSA
PLEASE NOTE- Once a college “touches” a student’s FAFSA, you become the owner of that FAFSA.
If the school creates the edit, it is the school’s responsibility to correct the edit before the 5/16/11 edit correction deadline

9. Uncorrectable Edits
Edit 01- Late application (FAFSA filed after 3/10/11 filing deadline)
Late filers can still qualify for
Child of Veterans and Public Safety Officers (CVO) remission of fees program
Part-time grant program
Nursing/Minority Teacher Scholarship
Edit 04- Four years of SSACI aid used
Edit 24- Twenty-first Century Scholars matriculation requirements not met

10. Edits which must be corrected by 5/16/2011
Edit 02-Not an Indiana resident (parent)
Edit 02-Not an Indiana resident (student)
Edit 03-Not a first-time undergraduate
Edit 05-FAFSA is incomplete
Edit 06-FAFSA birth date is invalid or incorrect
Edit 08-High School Diploma/GED not received
Edit 11-Not a United States citizen nor an eligible non-citizen
Edit 14-FAFSA not signed by student
Edit 22-Mailing address state is not in Indiana
Edit 23-Missing or invalid parent Social Security Number may have caused Edit 05
Edit 25-FAFSA not signed by parent
Edit 26-Edit 05 cause may be due to special circumstances
Edit 28-Independent status caused solely by Emancipated Minor status

11. Edits which must be corrected by 5/16/2011
Failure to correct these edits by the correction deadline will make students ineligible for the following SSACI awards
Frank O’Bannon Grant
Twenty-first Century Scholarship
National Guard Supplemental Grant
National Guard Extension Scholarship

12. Edit 02 (Student and Parent)
Not an Indiana resident
Date of residency > 12/31/10
Question was answered “No” but date of residency not provided
Question was left blank
Dependent Student
Both student and parent must answer residency questions (questions and 69-71)
Independent Student
Only student must answer residency questions (questions 18-20)

13. Edit 03-Not a first-time undergraduate
Student indicated the following:
Will have 1st bachelor’s degree b/f 7/1/11 (question 28)
Grade level at start of AY = 1st year or continuing graduate/professional (question 29)
Degree or certificate working on at start of AY = 2nd bachelor’s degree or graduate/professional degree (question 30)
Working on a master’s or doctorate program (question 47)
SSACI will not assign an edit if:
Student received an Academic/Technical Honors diploma or 21st Century Scholarship during the current year or Core 40, AH/TH, or 21st Century Scholarship the previous year
Student’s age is <= 20 as of 9/1 and Degree/Certificate is anything other than 2nd bachelor’s degree

14. Edit 03-Not a first-time undergraduate
If student has edit 03 and only edit 03 after the 5/16/11 edit correction deadline, and the student is truly an undergraduate, SSACI will allow the school to clear the edit by submitting a correction transaction to the CPS
Student correction of edit 03 after 5/16 will be rejected

15. Edit 05-FAFSA is incomplete
Under most circumstances, edit 05 indicates the CPS has not provided a PC/EFC to SSACI for the student. Common reasons for edit 05 are:
Student’s/parent’s AGI and income tax paid listed as same amount
Missing student/parent signature
Martial status/number in household is illogical
Missed parental information (common caused of edit 26 for special circumstances)

16. Edit 06-FAFSA birth date is invalid or incorrect
Date of birth student listed on question 9 of the FAFSA is:
Blank;
*Illogical (student lists DOB as 00/00/0000 or DOB indicates student is not of college age i.e. 12/25/00)
*Contact SSACI to address situations where student’s DOB is correct but student has edits, i.e. student is early high school graduate/college enrollee

17. Edit 08-High School Diploma/GED not received
Student answered question 26 on FAFSA
None of the above, or
Left question blank

18. Edit 11-Not a United States citizen nor an eligible non-citizen
Student answered question 14 on FAFSA
“No, but I am an eligible noncitizen”, yet did not provide an Alien Registration Number
“No, I am not a citizen or eligible noncitizen”
Left the question blank

19. Edit 14-FAFSA not signed by student
Student did not:
sign FAFSA using PIN when submitting FAFSA via the web,
sign using PIN when submitting updates to FAFSA via the web
sign paper FAFSA when submitting to processor (question 103)
sign printed SAR when submitting corrections to processor via printed SAR
For independent students with ONLY edit 14:
SSACI will calculate a grant based on the signature reject EFC amount
The award cannot be claimed until the edit 14 is cleared

20. Edit 22-Mailing address state is not in Indiana
State of residence in student’s mailing address on FAFSA question 6 is not Indiana (IN) or a state code used for the armed forces
Examples of Armed Forces state codes
AA- Armed Forces Americas
AE- Armed Forces Europe, Canada, Middle East, Africa
AP- Armed Forces Pacific

21. Edit 23-Missing or invalid parent SSN may have caused Edit 05
Student (dependent) did not:
Provide parent(s) Social Security Number (SSN) on FAFSA questions 60 and/or 64
SSN provided could not be verified by the Social Security Administration (SSA)

22. Edit 25-FAFSA not signed by parent
Parent did not:
sign FAFSA using PIN when submitting FAFSA via the web,
sign using PIN when submitting updates to FAFSA via the web
sign paper FAFSA when submitting to processor (question 103)
sign printed SAR when submitting corrections to processor via printed SAR

23. Edit 26-Edit 05 cause may be due to special circumstances
Edit 05 (Incomplete) is caused by student indicating on their FAFSA they have special circumstances that prevent them from including parental data on their FAFSA

24. Edit 28-Independent status caused solely by Emancipated Minor status
Student indicated on FAFSA question 53 that they are an emancipated minor and this is the sole basis of their independent status
State of Indiana does not recognize emancipated minors, so SSACI assigns edit to these students
Schools can clear this edit after 5/16/11 by submitting a PJ transaction to the CPS, then clearing the PJ with SSACI using an appropriate reason code
Acceptable SSACI dependency override codes:
01-Irreparable breakdown of the family
02-Death of the sole supporting parent

25. Edits impacting billed awards (CVO, Nursing, Minority Teacher)
The following edits are evaluated for billed awards:
Edit 02 (parent and student residency)
Edit 05 (FAFSA incomplete)
Edit 11 (not a U.S. citizen or eligible non-citizen)
Edits 14/25 (no student and/or parent signature)
Edit 17 (default or overpayment)
Edit 18 (dependency PJ)
Edit 19 (PC/EFC PJ)
Edit 20 (Incorrect SSN)

26. New Edits for AY
Edit 29
Indiana correctional facility address listed on FAFSA as student’s mailing address
Edit is removed when address is updated/changed on the FAFSA
Can be cleared after May 16th by student or school
Please reference Laurie Gavrin’s “Important SSACI Update Edit 29 - Prisoner Education Funding” from 2/15/11 as a reference on SSACI and prisoner funding for AY

27. Enhancements
Edit 22 (mailing address state is not IN) added into APPL file
Grant File Layout 2011.xls has been updated to include the definition of edit 22
APPL_File_Template_2011.XLT has been updated to include definition of edit 22 and column for students with this edit
Both files are available via xGrads

28. Resources xGrads SSACI Grants Division Staff
Information Files (xGrads-File Transfer-Information Files)
Program Rules, Descriptions and FAQs
Edit Descriptions.pdf
Edit Notification.pdf
SSACI Grants Division Staff

29. Questions???