1. Project overview: objectives, work programme & management guidelines FIRST MEETING OF EUROPEAN POLICY CORE GROUP Thursday, 03 March 2005 in Berlin PRESENTATION Markus Kurdziel & Corinna Klessmann Deutsche Energie-Agentur (dena) – project co-ordinator Intelligent Energy Europe (EIE)

2. Presentation Structure PV Policy Group – 1st European Core Group Meeting STRUCTURE OF PRESENTATION 1.Project objectives & rationale 2.Project plan Overview of work programme Presentations of WP leaders Next steps 01-06/2005 Meeting dates 2005-2006

3. Presentation Structure PV Policy Group – 1st European Core Group Meeting STRUCTURE OF PRESENTATION 3.Management guidelines Reporting Communications 4.Contractual terms Grant Agreement Partner Contract

4. Presentation Structure PV Policy Group – 1st European Core Group Meeting STRUCTURE OF PRESENTATION 1.Project objectives & rationale 2.Project plan 3.Management guidelines 4.Contractual terms

5. 1. Project objectives PV Policy Group – 1st European Core Group Meeting Thematic focus (positioning) of the European PV Policy Core Group: National policy frameworks for PV markets (= demand-side measures) 1.National regulatory (legal) framework(s) for PV 2.National support (incentive / subsidy) schemes for PV 3.National monitoring (performance measurement) systems for PV

6. 1. Project objectives PV Policy Group – 1st European Core Group Meeting Background (context) of the European PV Policy Core Group: National indicative targets for PV until 2010 defined in EU White Paper - not reached!?! Disparate national policy approaches and effectiveness in terms of market development Evaluation of national support mechanisms by the European Commission in 2005/2006 announced in Green Electricity Directive (2001/77/EC) => ways of improvement and/or harmonisation?!?

7. 1. Project objectives PV Policy Group – 1st European Core Group Meeting Objectives of the European PV Policy Core Group: Energy agencies & key actors from 8+ EU solar nations form “task force” to 1.assess current situation (Best Practice report) 2.exchange knowledge & lessons learned (Working Groups) 3.define & commit to joint action (Action Plan) 4.disseminate joint proposals to political decision-makers (Position Paper)

8. 1. Project objectives PV Policy Group – 1st European Core Group Meeting Target groups addressed by the European PV Policy Core Group: Direct beneficiaries: political decision-makers (EU, national, regional) EC evaluating national policy frameworks for PV National (regional) governments setting national policy frameworks Public authorities managing support & monitoring systems Indirect beneficiaries: market actors European PV investors / users European PV industry

9. 1. Project objectives PV Policy Group – 1st European Core Group Meeting European PV Policy Core Group (8 National Energy Agencies + EPIA) EU Level National Level PV Policy LevelPV Market Level Core Group Level („Pioneer“ role of 8 countries) Core Group Level („Agent Role“) 8 National PV Policy Core Groups (Energy Agency + Key Actors) European Commission (DG TREN) National Governments National Interest Groups Advisory Board (EU Networks + Interest Groups)

10. Presentation Structure PV Policy Group – 1st European Core Group Meeting STRUCTURE OF PRESENTATION 1.Project objectives & rationale 2.Project plan (work programme) Overview of work programme Presentations of WP leaders Next steps 01 – 06/2005 Meeting dates 2005-2006 3.Management guidelines 4.Contractual terms

11. 2. Project plan (overview) PV Policy Group – 1st European Core Group Meeting PV Core Group Mid-term Goals PV Core Group Drivers PV Core Group Work Packages PV Short-term Objectives PV Investments = Market + Industry Development National PV Regulatory Frameworks ActionExchangeAssessment WP 6: EU-networking + dissemination WP 2: European Best Practice Study WP 2: European Best Practice Study WP 3: European Core Group WP 3: European Core Group WP 5: Thematic Working Groups WP 5: Thematic Working Groups WP 4: National Core Groups WP 4: National Core Groups Policy Proposal National PV Monitoring Systems National PV Support Schemes WP 1: Project management

12. 2. Project plan (WP presentation) PV Policy Group – 1st European Core Group Meeting WP 1: Project management (WP leader: dena) Task 1.1 Control of work plan and WP completion Task 1.2 Financial and administrative project management Task 1.3 Organisation of three Steering Committee meetings

13. 2. Project plan (WP presentation) PV Policy Group – 1st European Core Group Meeting WP 2: PV Policy Database and Best Practice Report (WP leader: WIP) Task 2.1 Definition of research objectives and design Task 2.2 Conducting of market research and data collection Task 2.3 Evaluation of market research Task 2.4 Composition of Best Practice report Task 2.5 Overall WP co-ordination and management

14. 2. Project plan (WP presentation) PV Policy Group – 1st European Core Group Meeting WP 3: Co-ordination of European PV Policy Core Group (WP leader: dena) Task 3.1 Organisation of four ECG meetings Task 3.2 Task setting for national Core Groups and thematic Working Groups Task 3.3 Involvement of energy agencies from countries not yet participating in the Core Group Task 3.4 Management of EU-level Advisory Board and invitation to two Core Group meetings Task 3.5 Finalisation of joint Action Plan of ECG Task 3.6 Formulation of joint political Position Paper to EC and national governments Task 3.7 Overall WP co-ordination and management

15. 2. Project plan (WP presentation) PV Policy Group – 1st European Core Group Meeting WP 4: Co-ordination of national PV Policy Core Groups (WP leader: ADEME) Task 4.1 Setting up national Core Groups and involvement of national key actors Task 4.2 Organisation of two national Core Group meetings with key actors Task 4.3 Formulation of national Action Plan + Position Paper of national Core Group members Task 4.4 National dissemination of project outcomes towards key actors Task 4.5 Overall WP co-ordination and management

16. 2. Project plan (WP presentation) PV Policy Group – 1st European Core Group Meeting WP 5: Co-ordination of thematic Working Groups (WP leader: CRES) Task 5.1 Assessment of national policy frameworks, based on European Best Practice report Task 5.2 Organisation of two Working Group meetings Task 5.3 Proposal of Action Plan and Position Paper of European Core Group Task 5.4 Overall WP co-ordination and management

17. 2. Project plan (WP presentation) PV Policy Group – 1st European Core Group Meeting WP 6: EU-wide networking and dissemination (WP leader: EPIA) Task 6.1 Launch and management of project website Task 6.2 Networking with related projects and initiatives around Europe Task 6.3 Layout, design and printing of Best Practice report and final Project Report for EU-wide publication Task 6.4 EU-wide dissemination of project publications through European multipliers, networks and events Task 6.5 Organisation of dinner-debate with members of EC and EP to present ECG Action Plan and Position Paper Task 6.6 Overall WP co-ordination and management

18. 2. Project plan (short-term tasks) PV Policy Group – 1st European Core Group Meeting Next steps (short-term programme) 01 – 06/2005: WP 1: -Finalisation / approval project plan, budget plan & management guidelines (all, month 3) -Internal quarterly status reporting 1 according to guidelines (all, month 3) -Internal quarterly status reporting 2 according to guidelines (all, month 6) -Technical progress reporting to EC (dena, month 6/7) WP 2 (details by WIP in the afternoon!): -Finalisation research design (WIP, month 3) -Research / national data collection (all, months 4-5) -Evaluation of market research + intermediary presentation (WIP, month 6)

19. 2. Project plan (short-term tasks) PV Policy Group – 1st European Core Group Meeting Next steps (short-term programme) 01 – 06/2005: WP 3: -European Core Group Meeting 1 (all, month 3) -Task definition for ECG & national / thematic sub-groups (dena, months 3-4) -Inviting new members for ECG (dena, months 3-6) -Inviting Advisory Board members (dena, months 3-6) -European Core Group Meeting 2 (all, month 6) WP 4: -Setting up national core groups with key actors (NCPs, months 3-6)

20. 2. Project plan (short-term tasks) PV Policy Group – 1st European Core Group Meeting Next steps (short-term programme) 01 – 06/2005: WP 5: -None. WP 6: -Development project logo + website (EPIA, months 3-6) -Networking with related EU-level projects (EPIA, months 3-6)

21. 2. Project plan (meeting dates) PV Policy Group – 1st European Core Group Meeting Meeting dates 2005-2006 -June 6, 2005, Barcelona (during European PV conference): 1. Advisory Board + 2. European Core Group Meeting -October 5-6, 2005 (not confirmed), Catania, Sicily (during 1 st Mediterranean PV Conference): 1. Thematic Working Group Meeting -December 13-14, 2005, Nice: 2. Steering Committee Meeting + 3. European Core Group Meeting -April 2006, Italy? Vienna? Greece?: 2. Thematic Working Group Meeting -June 2006, Munich?: 4. European Core Group Meeting What are relevant national PV events? Please complete list!

22. Presentation Structure PV Policy Group – 1st European Core Group Meeting STRUCTURE OF PRESENTATION 1.Project objectives & rationale 2.Project plan (work programme) 3.Management guidelines Reporting Communications 4.Contractual terms

23. 3. Management guidelines (reporting) PV Policy Group – 1st European Core Group Meeting Reporting obligations of Co-ordinator to EC: 1) Technical progress reports (every 6 months) consisting of: Progress report, status of implementation by work package with overview on the status of deliverables (responsible wp-leader with the assistance of all involved partner) Overview table on the budget expenditure per partner & work package (in %) Up-date of the summary in the project database of the Commission (IntellEBase) by the co-ordinator 2) Interim technical implementation report & financial statement (month 12) 3) Final technical implementation report & financial statement (month 28)

24. 3. Management guidelines (reporting) PV Policy Group – 1st European Core Group Meeting Reporting obligations of project partners to dena 1) Financial reporting (every 6 months) by each partner (Budget Control Sheet) Overview of actual budget expenditure (in €), including cost distribution per work package and per cost type => dena receives 10 budget control sheets every six months! 2) Technical reporting (every 6 months) by WP leaders + NCPs for WP4 (WP Control Sheet) Overview of status of implementation for the respective work package Short briefing (2-5 pages) on WP progress Copies of final deliverables for the WP => dena receives 7 WP control sheets every six months!

25. 3. Management guidelines (communications) PV Policy Group – 1st European Core Group Meeting Communication rules to be discussed: 1)Document management Centralised document archiving (via website) Common labelling of files 2) Minutes If no objections are made, minutes are considered accepted after two weeks time 3) Project website Public area “Members only” area 4) Other??

26. 4. Contractual terms PV Policy Group – 1st European Core Group Meeting 4.Contractual terms Grant Agreement Basis of the contractual relationship between the Commission and the Project partner Details see hand-out Partner Contract Established between dena as co-ordinator and every project partner (instead of consortial agreement) Please revise model contract in the next two weeks! Comments by AEA will be sent by mail