1. CEDARS Submissions March 23, 2012 Webinar File Processor Dashboard Submission Exceptions 1

2. CEDARS Submissions File Processor – How does it work? Submissions Tab Dashboard Submission Exceptions Submission List CEDARS Resources and Materials 2 Mar 23, 2012

3. How does data get from the district to CEDARS? Step 1: 3 Mar 23, 2012 District or Vendor create CEDARS extract

4. How does data get from the district to CEDARS? Step 2: 4 Mar 23, 2012 District or Vendor send submission via SFTP

5. CEDARS Progress Bar - 6 steps Green = Successful/Moves file to next step Red = Error/Stopped at this step Grey = In-process or waiting Check indicates that the step is done 5 Mar 23, 2012

6. 1. Files Received – Step 1 Grey background with green letters indicate CEDARS is working on step 2 6 Mar 23, 2012

7. 2. File Structure Check – Step 2 All required files are there (13 or 15) Files are named correctly and for the same school year and correct file formatting Red with x indicates step 2 failed 7 Mar 23, 2012

8. 3. Data Validation – Step 3 Submission Exceptions (Submission errors) Structural Business System is actively checking for exceptions/errors Data Validation process failure – OSPI must resolve (Should not occur!) 8 Mar 23, 2012

9. 4. Hold – Step 4 Waiting for submission nightly loading Submission has submission exceptions/errors (yellow exclamation) No Submission exceptions/errors 9 Mar 23, 2012

10. 5. Logical Delete – Step 5 Logical Delete threshold is reached: submission is stopped and not loaded 10 Mar 23, 2012

11. 6. Load to CEDARS – Step 6 Submission is loaded – data is loaded to CEDARS (Submission exception/error records are not loaded) Submission is loaded – data is loaded to CEDARS (No submission exceptions, so all data is successful) 11 Mar 23, 2012

12. Performed within about half hour of receipt of the submission! Allows for resubmission same day to correct submission exceptions/errors 12 Mar 23, 2012

13. Check-out some Test data live in our Test environment! 13 Mar 23, 2012

14. 14 Mar 23, 2012

15. 15 Mar 23, 2012

16. This webinar recording will be posted to the K12 web site at http://www.k12.wa.us/CEDARS THANK YOU! OSPI Customer Support customersupport@k12.wa.us 1.800.725.4311 Emily Rang Meaghan Thompson Magen Blevins Micah Ellison 16 Mar 23, 2012