1. ELECTION CANDIDATES INFORMATION WORKSHOP CITY OF PITT MEADOWS & SCHOOL DISTRICT 42 PRESENTED BY: Jake Rudolph, Chief Administrative Officer Wayne Jefferson, School District 42 Secretary/Treasurer Laurie Darcus, Director of Corporate Services

2. CANDIDATE WORKSHOP Elections 2011 WELCOME MUNICIPAL ORGANIZATION COUNCIL PROCEDURES ROLES/COMMITMENTS STRATEGIC PLANNING AND BUSINESS PLANNING MAJOR ISSUES SCHOOL DISTRICT ELECTION PROCESS QUESTION AND ANSWER SESSION

3. CANDIDATE WORKSHOP Elections 2011 ORGANIZATION CITY COUNCIL MAYOR 6 COUNCILLORS (at large)

4. 4 Mayor & Council Chief Administrative Officer Jake Rudolph Operations & Development Services Kim Grout, Director and Deputy CAO -Engineering -Planning -Building Inspection -Bylaw Enforcement Public Works Water, Sewer, Roads Randy Evans, Superintendent Fire & Rescue Services Don Jolley, Director -Prevention -Inspection -Suppression -Training -Emergency Mgmt. Finance & Facilities Dean Rear, Director -Accounting -Taxation -Payroll -Facilities Mgmt Corporate Services Laurie Darcus, Director -Municipal Clerk -Records Mgmt. -FOIPOP -Contracts/Purch -IT Services HR & Communications Lorna Jones, Director -Human Resources -Communication -Customer Service Parks & Leisure Services Kelly Swift, General Manager Parks & Leisure Services Kelly Swift, General Manager Pitt Meadows Economic Development Corporation Kate Zanon, CEO Pitt Meadows Economic Development Corporation Kate Zanon, CEO R.C.M.P. Dave Walsh, Officer in Charge R.C.M.P. Dave Walsh, Officer in Charge

5. CANDIDATE WORKSHOP Elections 2011 MAYOR AND COUNCIL What you do…. Regular Council Meetings  Meet twice a month - 7:00 P.M. on 1 st and 3 rd Tuesday (length of meetings vary)  Formal – Council Chambers (Televised)  Forum to make decisions - Bylaw readings  Procedure Bylaw (Rules for Meetings) Council in Committee Meetings  Meets twice a month - 6:00 P.M. 2 nd Tuesday & 3:00 P.M. 4 th Tuesday (length of meetings vary)  “Working Committee” - Meadows Room  Forum to review/make recommendations to Council  May include a Workshop  5 th Tuesdays – optional for Workshops **Special Meetings – as required

6. CANDIDATE WORKSHOP Elections 2011 MAYOR AND COUNCIL How you do it… In-Camera (Closed Meetings)  Matters affecting individual employees  Labour relations  Property Purchases and sales  Legal opinions and legal advice  Third party confidential matters Workshops  Public  Informal – usually specific topic  Often no decision-making Other  Acting Mayor  Special Assignments  Liaisons  Community Functions

7. CANDIDATE WORKSHOP Elections 2011 GOVERNING BODY OFFICERS COUNCIL Part 5 CHIEF ADMINISTRATIVE OFFICER Section 147 CORPORATE OFFICER Section 148 FINANCIAL OFFICER Section 149 MUNICIPAL GOVERNMENT IN B.C. The Community Charter (Municipalities are creatures of the Province)

8. CANDIDATE WORKSHOP Elections 2011 ROLE OF COUNCIL GOVERNANCE Set Policies/Priorities (Strategic Plan/Business Plan) Determine Service Levels (Budget Process) Establish By-laws Make Decisions (ie. Growth and Development) Responsible to Electorate

9. CANDIDATE WORKSHOP Elections 2011 ROLE OF CHIEF ADMINISTRATIVE OFFICER Ensure Policies/Priorities of Council are implemented Make recommendations to Council Provide leadership to Staff Manage day-to-day affairs of the organization Responsible to Council Council’s “only” employee

10. CANDIDATE WORKSHOP Elections 2011 ROLE OF STAFF Implement Policies/Priorities of Council (i.e. Bylaws) Fulfill job responsibilities Make recommendations to Council (Managers and Professional Staff) Responsible to Chief Administrative Officer or Department Managers

11. CANDIDATE WORKSHOP Elections 2011 STRATEGIC PLAN TRANSPORTATION DEVELOPMENT PUBLIC SAFETY COMMUNITY SERVICES GOVERNANCE OUR VISION Pitt Meadows is a vibrant small city in a natural setting – a sustainable community that balances growth with the protection of its natural environment.

12. CANDIDATE WORKSHOP Elections 2011 STRATEGIES Business Planning OCP Parks & Recreation Master Plan Fire Master Plan Economic Development Strategy Green Strategies Drainage Fiscal

13. CANDIDATE WORKSHOP Elections 2011 PROJECTS  CIVIC CENTRE Spirit square Parking Garage Seniors Library Family Recreation Centre  SOUTH BONSON COMMUNITY CENTRE  ARENA  YOUTH ACTION PARK

14. CANDIDATE WORKSHOP Elections 2011 ISSUES FOR NEW COUNCIL  Lougheed Corridor  Long Term Fiscal  Metro Vancouver Initiatives Solid Waste Water  Future Capital Projects  Sustainability  Arts, Culture and Community Development  Communications  Various Development Proposals  New Council Priorities

15. CANDIDATE WORKSHOP Elections 2011 Board of Education 7 Trustees – 2 Elected from Pitt Meadows

16. CANDIDATE WORKSHOP Elections 2011 Overseeing the provision of quality Programming and initiatives to improve student engagements and success; Improving Relationships with Partners and Public to enhance operating principles and procedures to improve student learning; Aligning Planning, Processes, Policies and procedures to improve efficiency and effectiveness to enhance student success

17. CANDIDATE WORKSHOP Elections 2011 BCSTA The Board belongs to the B.C. School Trustees Association (“BCSTA”). “New Trustee Academy” following elections (2-3 days in Vancouver) www.bcsta.org/home

18. Board Structure Board Committees consist of : Committees of the Whole, Standing Committees and Special Committees Board Committees include both internal and external Board representation

19. CANDIDATE WORKSHOP Elections 2011 BOARD OF TRUSTEES WHAT YOU DO…. Board Meetings (length of meetings vary) Held on the 2 nd and last Wednesday of each month (closed commencing in the afternoon and public meetings at 6:00 pm) No meetings – July; August – last Wednesday meeting commences in afternoon followed by public meeting at 6 pm Minimum 2 day Strategic Planning Sessions to establish Board goals and objectives Various Special Board Meetings as required **There are many other requests for Trustees to attend community and school functions and events and/or special meetings.

20. CANDIDATE WORKSHOP Elections 2011 2010 – 2011 Board Meeting Minutes: http://www.sd42.ca/board-minutes-2010-11 2010 Achievement Contract – Highlights District’s commitment to improving student achievement: http://www.sd42.ca/2011-achievement-contract 2010 Year in Review – looking back at School District accomplishments http://www.sd42.ca/2010-2011-year-review

21. CANDIDATE WORKSHOP Elections 2011 THE ELECTION Key Dates Eligibility Nomination Process Election Campaign Voting Day Post Election

22. CANDIDATE WORKSHOP Elections 2011 Candidate Information Packages (including all required forms) August 26 Nomination PeriodOctober 4, 9:00 am to October 14, 4:00 PM Begin period to view list of voters, and object to registration of an elector October 4, period for objections ends October 14 Declaration of CandidatesEnd of business day October 14 Publish Notice of ElectionOctober 20 Deadline for withdrawal of candidates October 21 Declaration of Election & put up signs October 24

23. CANDIDATE WORKSHOP Elections 2011 Train Election OfficialsWeek of November 14 Advance Voting OpportunityNovember 9 and 10 General Voting –Election DayNovember 19 Declaration of Official Results and time period of judicial recount applications begins November 23 (judicial recount deadline November 28) Candidates make Oath of OfficePlanned December 6 Deadline for Candidates to file Campaign Financing Disclosure Forms Deadline for Candidates to file LATE Campaign Financing Disclosure Forms ($500 late filing penalty) March 19, 2012 April 18, 2012

24. CANDIDATE WORKSHOP Elections 2011 WHO MAY RUN FOR OFFICE Canadian Citizen Are at least 18 years old on election day Have lived in BC for at least 6 months Have not been disqualified from voting or being nominated in this election

25. CANDIDATE WORKSHOP Elections 2011 Nomination Process Nomination Papers  Ten qualified Pitt Meadows voters  Usual name, address, etc.  Office you are nominated for Candidate Declaration Appointment of Official Agent Scrutineers Financial Disclosure Forms, Campaign Financing Forms

26. CANDIDATE WORKSHOP Elections 2011 The Election Campaign Finances Financial Agent & Records Types of Contributions

27. CANDIDATE WORKSHOP Elections 2011 Signage Candidate Forums Restrictions on Voting Day - advertising - voting place 100 metres rule

28. Campaigning Restrictions

29. Voting Day WHERE  Pitt Meadows Family Recreation Centre  Heritage Hall WHEN  8 am to 8 pm WHO  Election Officials and Scrutineers HOW  Voting Machines The Results!!

30. CANDIDATE WORKSHOP Elections 2011 POST ELECTION Oath of Office Orientation Sessions First Council Meeting Campaign Financing Disclosure Statement Remuneration

31. CANDIDATE WORKSHOP Elections 2011  Mayor$5,366.59 /month  Councillor$2,012.47/month  (plus 2 months Deputy Mayor pay – 10% of Mayor’s salary)

32. CANDIDATE WORKSHOP Elections 2011 Thank you and … Good luck on November 19 th ! www.pittmeadows.bc.ca www.sd42.ca