1. MICROSOFT WORD 2007 INTERMEDIATE/ADVANCED

2. CREATE A NEW STYLE BASED ON A SELECTED TEXT HOME tab > STYLES group dialog launcher > at the bottom of the dialogue box, click on the NEW STYLE button give the style a name In the STYLE TYPE drop-down box, select Paragraph or Character, etc. > Click on the OK button NEW STYLE button

3. CREATE A NEW CHARACTER STYLE BASED ON A SELECTED TEXT AND THE “EMPHASIS” STYLE HOME tab > STYLES group dialog launcher > in the list of styles, hover your mouse over a style i.e. “Emphasis” until an arrow appears Click on the arrow and select UPDATE EMPHASIS TO MATCH SELECTION

4. SAVE SELECTED TEXT THAT CAN BE AUTOMATICALLY INSERTED INTO ANY DOCUMENT, IN THE "QUICK PARTS" GALLERY INSERT tab > TEXT group > QUICK PARTS button- -drop-down arrow > SAVE SELECTION TO QUICK PART GALLERY > »Give the “selection” a name »Choose a “gallery” to save to »Then select the “folder” you Want to save it to > OK

5. USE QUICK PARTS TO AUTOMATICALLY ADD THE BUILDING BLOCK "BACKGROUND" TO A LETTER INSERT > QUICK PARTS > BUILDING BLOCKS ORGANIZER Select: BACKGROUND at the top of the list

6. INSERT TEXT FROM ANOTHER DOCUMENT WITHOUT CREATING A SUBDOCUMENT INSERT tab > TEXT group > OBJECT button drop-down arrow > TEXT FROM FILE > Navigate to where the file is, and then double- click on the filename

7. MASTER DOCUMENT/SUBDOCUMENT A “MASTER DOCUMENT” is a Word doc that contains links to 2 or more related documents called: “SUBDOCUMENTS” You create a “MASTER DOCUMENT” to organize & format long documents like: »Reports »Books »Into manageable subdocuments »Each of which you can open & edit directly from the Master Document

8. MASTER DOCUMENTS/ SUBDOCUMENTS Specify that the selected text will be a subdocument of this master document »OUTLINE button on Taskbar at bottom »MASTER DOCUMENT group > SHOW DOCUMENT button » CREATE button Move the selected sub-document to the bottom of the master document drag the "SUBDOCUMENT" icon (beside the sub-document word) to the end of the sub-document list

9. Document Map A way to quickly navigate your document –View tab, Show/Hide group, add check to Document Map checkbox –Double click on any item in the Document Map to go to that location

10. BOOKMARKS Mark the current insertion point so that you can move to this part of the document using the Go To command. INSERT tab > LINKS group > BOOKMARK button Key in a name for the bookmark > ADD button

11. DISPLAY A LIST OF PROGRAMS (MICROSOFT EQUATION, ETC.) USED TO CREATE OBJECTS INSERT tab > TEXT group > OBJECT button drop-down arrow > OBJECT Insert Microsoft Graph Chart INSERT tab > TEXT group > OBJECT button drop-down arrow > OBJECT > MICROSOFT GRAPH CHART

12. CHECK THE CURRENT DOCUMENT FOR FEATURES THAT ARE NOT SUPPORTED BY EARLIER VERSION OF WORD. OFFICE button > PREPARE > RUN COMPATIBILITY CHECKER

13. ADD A HIDDEN NOTE THAT RELATES TO THE SELECTED TEXT REVIEW tab > COMMENTS group > NEW COMMENT button

14. CHANGE A CHART TO A STANDARD 3-D PIE CHART. Right-mouse click the chart > CHANGE SERIES CHART TYPE > select the PIE link > Select the: PIE in 3-D chart

15. LABELS Create a new document containing a full page of LABELS with just ONE address. Use the address from the Contacts address book. Do NOT print the labels. MAILINGS tab > CREATE group > LABELS button > click on the INSERT ADDRESS icon at the top of the dialog box, select the recipient you want to send the label to in the middle of the dialog box, select:  FULL PAGE OF THE SAME LABEL »DO NOT SELECT THE PRINT button at the bottom, instead, select: NEW DOCUMENT button

16. ENVELOPES SPECIFY A FONT FOR THE DELIVERY ADDRESS FOR ENVELOPES MAILINGS tab > CREATE group > ENVELOPES button > OPTIONSbutton at the bottom > ENVELOPE OPTIONS tab > in the middle of the dialog box: DELIVERY ADDRESS > click on the FONT button > change to the desired font > OK

17. COMPARE AND MERGE DOCUMENTS REVIEW tab > COMPARE group COMPARE button > select: COMPARE > verify that the current Document is in the ORIGINAL DOCUMENT textbox > in the REVISED DOCUMENT drop-down list, select: the document from the list or: BROWSE to where the file is located OK > OK –Simultaneously accept all revisions that have been made by reviewers to this document. »CHANGES group > ACCEPT button > »ACCEPT ALL CHANGES IS DOCUMENT

18. MAIL MERGE produces merged “Form Letters” MAILINGS tab > START MAIL MERGE group > START MAIL MERGE button Specify the data source –MAILINGS tab > START MAIL MERGE group > START MAIL MERGE button SELECT RECIPIENTS button > –BROWSE to where the file with the names/address is located –May also type a new list, click Add Entry for each new person –Columns may be renamed by clicking Customize Columns

19. MAIL MERGE cont To add a mail merge field: –Click on the MORE ITEM link on the Mail Merge task pane –Select the field you want from the list > INSERT button Filter Recipients –Mailings tab, Edit Recipient List, click the Filter link in the lower section of the dialogue –In the new dialogue that opens choose a Field, a Comparison type, and a Compare To value, click OK, OK to apply the filter –Only records matching the filter will be merged

20. Mail Merge To add a Fill-in field –Mailings tab, Write and Insert Fields group, Rules button, choose Fill-in –The Fill-in dialogue appears, enter text that will prompt the user to enter the required information –Click OK, OK –Nothing will appear to happen until the document is merged, when the prompt will appear –Ensure that you have correct spacing and punctuation around the Fill-in field

21. A CURRENT MAIL MERGE LETTER TO A PRINTER COMPLETE THE MERGE link at the bottom of the wizard > MERGE category > PRINT link > select  ALL or specify which letters you wish to print > OK

22. FOOTNOTES REFERENCE tab > FOOTNOTES group > INSERT FOOTNOTE button If you want to create a CROSS REFERENCE TO A FOOTNOTE: –REFERENCES tab > CAPTIONS group > CROSS REFERENCE button: Select a REFERENCE TYPE »i.e. “Footnote” »INSERT REFERENCE TO »At the bottom of the Dialog box, select the Specific footnote you want to reference to >INSERT

23. TABLE OF CONTENTS REFERENCES tab > TABLE OF CONTENTS button > scroll down to: INSERT TABLE OF CONTENTS > at the bottom in the: GENERAL > FORMATS drop-down list, select a style i.e. “Classic”

24. SPECIFY THAT SELECTED TEXT WILL APPEAR IN AN INDEX An index lists the terms and topics that are discussed in a document, along with the pages that they appear REFERENCES tab > INDEX group > click MARK ENTRY Click on the MARK button > CLOSE button Word adds a special XE (Index Entry) field that includes the marked main entry and any cross-reference information that you choose to include.

25. PASSWORD PROTECT A DOCUMENT REVIEW tab > PROTECT DOCUMENT drop-down arrow (at right margin) > RESTRICT FORMATTING and EDITING > Select the checkbox beside:  Allow only this type of editing in the Document > in the drop-down list, Select: i.e. TRACKED CHANGES > Yes, start enforcing protection button > Key in your password, twice > OK

26. MACROS If the “DEVELOPER” tab is not available: MICROSOFT OFFICE BUTTON > WORD OPTIONS > POPULAR category select the Show Developer tab in the Ribbon check box, and then click OK. 26

27. MACROS-RECORDING DEVELOPER tab > CODE group > Record Macro. In the Macro name box, key in a name for the macro. To assign a CTRL combination shortcut key to run the macro: in the Shortcut key box, type any letter »If desired: key in a DESCRIPTION > OK »Perform the actions that you want to record. »DEVELOPER tab > CODE group > STOP RECORDING »You can also click Stop Recording on the left side of the status bar. 27

28. RUN A MACRO DEVELOPER tab > CODE group > MACROS button Select the MACRO name you want to RUN »Click on the RUN button 28

29. DISPLAY THE VISUAL BASIC CODE AND CHANGE THE SELECTION.FONT.BOLD VALUE TO FALSE. DEVELOPER tab > CODE group > VISUAL BASIC button > look for the text: Selection.Font. Bold Change the value (after the = sign) To: FALSE > ENTER key