1. COMMON COURSE MANAGEMENT SYSTEM (CCMS) REPORT TO PIERCE COLLEGE FEBRUARY 2015 JOE PERRET - PIERCE COLLEGE 1

2. A KEY REQUIREMENT OF THE OEI IS TO PROVIDE DISTANCE EDUCATION IN A UNIFORM, EASILY NAVIGATED, ONLINE ENVIRONMENT WITH A FULL COMPLEMENT OF SUPPORT AND TOOLS FOR BOTH STUDENTS AND FACULTY. -- OEI RFA SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE2 ONLINE EDUCATION INITIATIVE COMMON COURSE MANAGEMENT SYSTEM (CCMS)

3. A LITTLE BACKGROUND INFORMATION O NLINE E DUCATION I NITIATIVE (OEI) OVERVIEW SEPTEMBER 2014 JOE PERRET - PIERCE COLLEGE 3

4. ONE OF THREE IMPORTANT INITIATIVES Online Education Initiative Common Assessment Ed Planning ALL FUNDED BY COMPETITIVE GRANTS SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE4

5. OEI FUNDING Won By Foothill-de Anza CCD/Butte-Glenn CCD $16.9 Million – Year 1 $10 Million - Each Of Next 4 Years $57 Million Total UC and CSU also got $50M each SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE5

6. OEI GOAL Provide Access to Courses to Complete Degrees and Transfer Focus on ADT (Associate Degree for Transfer) courses Identification of a Common Course Management System (CCMS) Provide Faculty Professional Development Provide Student Support Tools - Online Tutoring SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE6

7. THE PLAYERS VERY FACULTY DRIVEN SEPTEMBER 2014 JOE PERRET - PIERCE COLLEGE 7

8. OEI STEERING COMMITTEE Acts as the governance body for the project Has purview over all policy recommendations 26 VOTING MEMBERS, Nine faculty appointed by the ACADEMIC SENATE, DE Coordinators Admission and Records Chief Information Officers Instruction Officers SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE8

9. CCMS WORKGROUP OF OEI STEERING COMMITTEE SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE9

10. OEI STAFF

11. PILOT COLLEGES 24 Colleges 8 – Full Launch-CCMS 8 - Online Tutoring 8 - Student Readiness Modules SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE11

12. PILOT COLLEGES SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE12 Student Readiness (Spring 2015) Online Tutoring (Spring 2015) Full Launch (Summer 2015) Antelope ValleyBarstowButte CabrilloCollege Of The CanyonsCoastline HartnellColumbiaFoothill Mira CostaImperial ValleyShasta Monterey PeninsulaMt SACFresno City OhlonePierceLake Tahoe Rio HondoSaddlebackMt San Jacinto West Los ÁngelesVictor ValleyVentura

13. CCMS COMMITTEE CCMS Workgroup of OEI Steering Additional Faculty and DE Coordinators Full Launch Pilot Colleges (Faculty and DE) OEI Staff SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE13

14. CCMS SELECTION PROCESS FACULTY DRIVEN SEPTEMBER 2014 JOE PERRET - PIERCE COLLEGE 14

15. CCMS – ONE OF KEY EARLY PROJECTS OBJECTIVES SELECT THE BEST COMMON COURSE MANAGEMENT SYSTEM (CCMS) TO MEET THE NEEDS OF OUR STUDENTS USING A COLLABORATIVE, FACULTY-DRIVEN PROCESS. THE CCMS IS ENVISIONED TO SERVE THE NEEDS OF ALL STUDENTS; THOSE STUDENTS ONLINE AND IN FACE-TO-FACE CLASSES SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE15

16. COMMON COURSE MANAGEMENT SYSTEM Free or low cost to California Community Colleg es For online and F2F classes Voluntary adoption Managed by CCC Tech Center in Butte Pilot in Full Launch Colleges To be used by all colleges offering courses under OEI SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE16

17. CCMS TIMELINE SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE17 Gather Inputs - complete RFI – sent to 40 vendors Survey of faculty Statewide Input Luminary Panel April – September 2014 RFP October EvaluationDecember Vendor SelectionFebruary 2015 Full Launch Pilot College Implementation June 2015

18. MULTIPLE SOURCES OF INPUT FACULTY DESIRABILITY OF FEATURES SURVEYS STUDENT SURVEY OF FEATURES DE COORDINATORS JUNE RETREAT DISTANCE EDUCATION LUMINARIES LMS/CMS ADMINISTRATORS SYSTEM-WIDE ARCHITECTURE COMMITTEE (SAC) RFI – 32 VENDORS

19. MULTIPLE SOURCES OF INPUT STATEWIDE FACULTY INPUT IDEASCALE 70 IDEAS POSTED 398 COMMENTS 360 USERS 3554 VOTES

20. DISTANCE EDUCATION LUMINARIES PHIL HILL, CO-PUBLISHER OF E-LITERATE BRAD WHEELER, VICE PRESIDENT FOR IT, INDIANA UNIVERSITY KATHY FERNANDES, CSU, ACADEMIC TECHNOLOGY SERVICES MICHAEL FELDSTEIN, CO-PUBLISHER OF E-LITERATE DAVID WILEY, CO-FOUNDER, LUMEN LEARNING CASEY GREEN, FOUNDING DIRECTOR, CAMPUS COMPUTING PROJECT RAHIM RAJAN, SENIOR PROGRAM OFFICE, GATES FOUNDATION MICHELLE PACANSKY-BROCK, EDUCATOR, AUTHOR, DE TECHNOLOGIST

21. CCMS RFP EventDate CCMS RFP Released:October 27, 2014 CCMS RFP Due:November 26, 2014 Pre-proposal Conference:November 3 Submission of Questions/Posted Response: November 12

22. RFP MINIMUM QUALIFICATIONS 100 ACTIVE INSTALLATIONS IN HIGHER EDUCATION INSTITUTIONS IN THE U.S. TWO OR MORE YEARS HOSTING CMS/LMS APPLICATIONS FOR MORE THAN 100,000 ACTIVE CONNECTIONS SCALE IN A MULTI-TENANT OR MULTI-INSTANCE CMS/LMS ENVIRONMENT TWO OR MORE YEARS MEETING ACCESSIBILITY/508 STANDARDS TWO OR MORE YEARS USING LTI INTEROPERABILITY STANDARDS ABILITY TO CONNECT TO THE CENIC NETWORK

23. ESSENTIAL RFP ELEMENTS PARTNERSHIP WITH OEI Proposed course migration process Integration experience with student information systems Data-mining access for reporting by CCC Mobile access Community building features Accessibility requirements

24. CCMS RFP RESPONSES FIVE PROPOSALS RECEIVED FOUR PROPOSALS MET MINIMUM QUALIFICATIONS AND MOVE TO ROUND 2 SCORING

25. RFP REVIEW 55 RFP SCORERS CCMS COMMITTEE SYSTEM-WIDE ARCHITECTURE COMMITTEE CCC TECHNOLOGY CENTER LMS/CMS ADMINISTRATORS

27. RFP REVIEW Three proposals met the Responsive and Responsible threshold Were invited to round 3: Vendor Demonstrations and Interviews Instructure (Canvas) Blackboard, inc. Remote-learner (Moodle)

28. PREPARING FOR DEMOS SANDBOX INVESTIGATIONS 40 CCMS Committee each given sandbox courses One as student One as instructor

29. PREPARING FOR DEMOS REFERENCE CHECKS SITE VISITS AT 6 California Community Colleges Sierra College, Pasadena City College (Canvas) Southwestern College, Modesto JC (Blackboard) Monterey Peninsula College, LA Trade Tech (Moodle) Video conferencing with 3 State College Systems Kentucky Community & Technical College System (Blackboard) North Dakota Community Colleges (Moodle) Washington State Community &Technical Colleges (Canvas) SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE29

30. CCMS VENDOR DEMOS AND INTERVIEWS 8:00AM-5:00PM February 2: REMOTE-LEARNER (MOODLE) February 3: BLACKBOARD, INC. February 4: INSTRUCTURE (CANVAS) February 5: DELIBERATIONS AND CCMS RECOMMENDATION

31. CCMS VENDOR DEMOS AND INTERVIEWS RESULTS: OVERWHELMING SUPPORT FROM STUDENTS FOR THE CCMS VENDOR SOLUTION (9 STUDENT REPRESENTATIVES) NEAR UNANIMOUS SUPPORT FROM CCMS COMMITTEE MEMBERS FOR THE CCMS VENDOR SOLUTION (38)

33. CCMS SELECTED SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE33 http://www.canvaslms.com/

34. CANVAS ROBUST, INTUITIVE TOOLS “Canvas is well known as a uniform, easy-to-navigate online environment with a full complement of tools and support for both students and faculty. The company will work with OEI to provide a robust solution that can keep pace with technology advances and the expanding needs of a sophisticated online education environment. It is also envisioned that the tools will be intuitive to use, allowing faculty to spend more time on professional development for pedagogy than on learning the technology of the course management system.” SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE34

35. NEXT STEPS INTENT TO AWARD CONTRACT NEGOTIATIONS BOARD APPROVAL CONTRACT SIGNED PROJECT PLANNING AND COMMUNICATION PROTOCOL WITH VENDOR PILOT COLLEGE IMPLEMENTATION PLANNING PROFESSIONAL DEVELOPMENT PLANNING

36. MORE INFORMATION OEI Web site: http://ccconlineed.org SEPTEMBER 2014JOE PERRET - PIERCE COLLEGE36