1. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. excel 2010 Chapter 4 Adding Charts and Analyzing Data

2. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel 2010 Adding Charts and Analyzing Data Skill 4.1 Inserting a Column ChartSkill Skill 4.2 Working with Pie Charts Skill 4.3 Working with Line Charts Skill 4.4 Changing the Chart DesignSkill 4.4 Changing the Chart Design Skill 4.5 Changing the Chart LayoutSkill 4.5 Changing the Chart Layout Skill 4.6 Changing the Chart Type Skill 4.7 Moving a Chart Skill 4.8 Converting Data into TablesSkill 4.8 Converting Data into Tables Skill 4.9 Adding Total Rows to TablesSkill 4.9 Adding Total Rows to Tables Skill 4.10 Sorting DataSkill Skill 4.11 Using AutoFilterSkill Skill 4.12 Working with SparklinesSkill 4.12 Skill 4.13 Analyzing Data with Goal SeekSkill Skill 4.14 Analyzing Data with Data TablesSkill Skill 4.15 Applying Conditional Formatting with Highlight Cells RulesSkill Skill 4.16 Applying Conditional Formatting with Top/Bottom RulesSkill Skill 4.17 Applying Conditional Formatting with Data Bars, Color Scales, and Icon SetsSkill Skill 4.18 Creating PivotTablesSkill Skill 4.19 Creating PivotChartsSkill 4-2

3. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.1 Inserting a Column Chart A chart is a graphic that transforms numerical data into a more visual representation. –Often, charts make it easier to see data trends and relationships. –In Excel, you can create a wide variety of charts including column charts, pie charts, and line charts. When the chart is selected, the Chart Tools contextual tabs are available. –Design tab —Allows you to change the chart type, layout, and chart style. You can also modify the chart data from the Design tab. –Format tab —Allows you to change the individual formatting elements of the chart, such as fill, outline, and effects. –Layout tab —Allows you to change the individual elements of the chart layout, such as the appearance of the legend or chart title. 4-3

4. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the data you want to visualize as a chart. 2.Click the Insert tab. 3.In the Charts group, click the button for the type of chart you want. 4.Click the specific chart type from the gallery. To Add a Chart to a Workbook 4-4

5. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Column charts work best with data that are organized into rows and columns like a table. Excel automatically uses row headings as the categories on the horizontal (x) axis. For each category, columns represent the values of each cell in the row. Values in the cell range (data points) are grouped by column headings (the data series) and are plotted along the vertical (y) axis. The chart legend provides a key for the chart defining which data series is represented by each color Column Charts 4-5

6. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.On the Chart Tools Design tab, in the Data group, click the Switch Row/Column button. 2.Now the row headings are presented as the data series, and the column headings are the categories along the x axis. The same data points are displayed, but they are grouped differently. To Change Which Way the Data Series Is Presented 4-6

7. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.2 Working with Pie Charts Pie charts represent data as parts of a whole. –Do not have x and y axes like column charts. –Each value is a visual “slice” of the pie. –Work best when evaluating values as they relate to a total value. For example, departmental budgets in relation to the entire budget, or each employee’s bonus in relation to the entire bonus pool. In an “exploded” pie chart, each slice is slightly separated from the whole. –You can “explode” a single slice by clicking it and dragging it away from the rest of the slices. –Exploding a single slice of data gives it emphasis. 4-7

8. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the data you want to include in the pie chart. 2.Click the Insert tab. 3.In the Charts group, click the Pie button. 4.Click the specific pie chart type from the gallery. Excel automatically inserts the chart into your active worksheet. To Add a Pie Chart 4-8

9. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.3 Working with Line Charts Line charts feature a line connecting each data point— showing the movement of values over time. Line charts work best when data trends over time are important. 4-9

10. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the data you want to include in the line chart. Be sure to include both values and the related cells that represent time segments (dates, calendar, quarters, etc.). 2.Click the Insert tab. 3.In the Charts group, click the Line button. 4.Click the specific line chart type from the gallery. Excel automatically inserts the chart into your active worksheet. To Add a Line Chart 4-10

11. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the chart by clicking anywhere in the Chart Area (any empty area of the chart). 2.In the Chart Tools Design tab, Data group, click the Select Data button. 3.The Select Data Source dialog box opens showing the current data series. 4.Click the Add button. 5.The Edit Series dialog box opens. Enter the appropriate cell reference in the Series name: box. Enter the appropriate cell range in the Series values: box. Click O K. 6.The Select Data Source dialog box opens again with the new data series added. Click OK to add the data series to your line chart. To Add Another Data Series to a Line Chart 4-11

12. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.4 Changing the Chart Design Chart Tools contextual tabs provide easy access to all the chart design, layout, and formatting tools. From the Design tab, you can change the chart layout or style using the predefined Quick Layouts and Quick Styles. Quick Layouts apply combinations of labels, titles, and data tables. Quick Styles apply combinations of colors, line styles, fills, and shape effects that coordinate with the workbook theme. The Chart Tools Layout tab allows you to change chart layout elements manually. The Chart Tools Format tab allows you to change chart style elements manually. 4-12

13. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. To change the chart layout using a Quick Layout: 1.Click the Design tab under Chart Tools. 2.In the Chart Layouts group, click one of the chart layouts, or click the More button to see all of the chart layouts available. To change the chart style using a Quick Style: 1.Click the Design tab under Chart Tools. 2.In the Chart Styles group, click the style you want to use, or click the More button to see all of the chart styles available. To Change Chart Layout Using a Quick Layout or Quick Style 4-13

14. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.5 Changing the Chart Layout Chart Title —Hide or show and position the chart title. Axis Titles —Hide or show the horizontal axis title and hide or show and control the appearance of the vertical axis title. Legend —Control the appearance of the chart legend explaining how the various chart colors correspond to data elements. Data Labels —Hide or show and position the values for chart elements. Data Table —Hide or show the data table as part of the chart. 4-14

15. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the Chart Area to select the chart. 2.Click the Chart Tools Layout tab. 3.From the Labels group, click the button for the element you want to change, and then select the specific option you want. To Change Specific Layout Options 4-15

16. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. To change the chart type: 1.Click the Design tab under Chart Tools. 2.In the Type group, click the Change Chart Type button. 3.In the Change Chart Type dialog box, click a chart type category to display that category in the right pane. 4.Click a chart type in the right pane to select it. 5.Click OK to change the chart type. This clustered column chart shows a separate column for each salesperson’s total sales per month, but it doesn’t depict the total sales for everyone. Excel Skill 4.6 Changing the Chart Type 4-16

17. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.7 Moving a Chart When you first create a chart, Excel places the chart in the middle of the worksheet. There are two ways to move a chart on a sheet. –Move a chart to a new position on the sheet by selecting it and then dragging it anywhere on the worksheet. If your chart is large or complex, you may want the chart to appear on its own worksheet. 4-17

18. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click in the Chart Area of the chart you want to move. (Be careful not to click in the plot area, or you will move the chart plot area instead of the entire chart.) Your mouse cursor will change to the move cursor. 2.With your left mouse button depressed, drag the chart to the new location on the worksheet, and then release the mouse button to “drop” the chart at the new location. To Move a Chart by Dragging 4-18

19. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.If necessary, select the chart. If you just created the chart, it will still be selected. 2.From the Chart Tools Design contextual tab, click the Move Chart button from the Location group. 3.The Move Chart dialog box opens. 4.In the Move Chart dialog box, click the New sheet radio button to move the chart to its own worksheet; or 5.Click the Object in radio button, and then select the name of the sheet you want to move the chart to from the drop-down list. 6.Click OK. To Move a Chart to a New Sheet 4-19

20. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.8 Converting Data into Tables In Excel, you can define a series of adjacent cells as a table. –In the table, the header row automatically includes filtering and sorting. –When you add new data to the right of the table, Excel automatically includes the column in the table. One of the most useful features of tables is the ability to reference table column names in formulas. –When you enter a formula in a table, you can reference column names by enclosing the column header text in brackets: [column name here]. –For example, to calculate the value of the Total Spent column divided by the Visits column, you would enter the formula [Total Spent]/[Visits]. 4-20

21. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the data for your table. 2.On the Home tab, in the Styles group, click the Format as Table button to display the Table Styles gallery. 3.Click the style you want to use for your table. 4.Excel will automatically populate the Format as Table dialog box with the selected data range. 5.Be sure to check the My table has headers check box if appropriate. 6.Click OK to create the table. To Define Data as a Table 4-21

22. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the first cell in the table column where you want to use a formula. 2.Begin typing the formula. When you are at the point in the formula where you want to reference a column name, type a [ character. Excel automatically presents a list of available column names. 3.Double-click the column you want to add to the formula. 4.When you are finished entering the formula, press Enter. Excel automatically copies the formula to the remaining cells in the table column. To Enter a Formula Referencing Column Names 4-22

23. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.9 Working with Named Ranges If you have data formatted as a table, you can add a Total row to quickly calculate an aggregate function such as the sum or average of all the values in the column. When you enable the Total row, the first cell in the Total row automatically displays the word “Total” and the last cell in the Total row automatically calculates the sum of the values in that column. Total Row Functions –Average —calculates the average value in the column. –Count —counts the number of cells with data (text or number) in the column. –Count Numbers —counts the number of cells containing numbers in the column. –Max —returns the largest numerical value in the column. –Min —returns the smallest numerical value in the column. –Sum —calculates the total of all the values in the column. –StdDev—calculates the statistical standard deviation. –Var—calculates the statistical variance. 4-23

24. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.On the Table Tools Design tab, in the Table Style Options group, click the Total Row check box. 2.In the Total row at the bottom of the table, click the column where you want to add a total. 3.Click the arrow, and select the function you want to use. To Add a Total Row to a Table 4-24

25. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.10 Sorting Data Sorting rearranges the rows in your worksheet by the data in a column or columns. You can sort alphabetically, by date, or by values. With recent versions of Excel, the sorting and filtering options have been expanded to work with Excel’s data visualization tools. If you have any of Excel’s conditional formatting or cell styles applied to data in a table, you can sort and filter by color. 4-25

26. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click any cell in the column to sort. 2.On the Home tab, in the Editing group, click the Sort & Filter button. 3.Click the sorting option you want. The sorting options change depending on the type of data in the column you are sorting by. If the numbers in the column are formatted as dates, Excel detects this and offers sorting options Sort Oldest to Newest and Sort Newest to Oldest. If the column contains text, the sort options are Sort A to Z and Sort Z to A. If the column contains numbers, the sort options are Sort Smallest to Largest and Sort Largest to Smallest. To Sort the Data in Your Worksheet 4-26

27. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the arrow at the top of the column you want to sort. 2.Point to Sort by Color to expand the menu. 3.Click the color or icon you want to appear at the top of the column. To Sort the Data by Color 4-27

28. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.11 Using AutoFilter If your worksheet has many rows of data, you may want to filter the data to show only rows that meet criteria you specify. If your columns are not formatted as a table, you must first enable AutoFilter: 1.On the Home tab, in the Editing group, click the Sort & Filter button. 2.Click Filter to enable AutoFilter. If your columns are formatted as a table, AutoFilter is enabled automatically. Besides filtering by matching exact values, you can filter for values that meet broader criteria. –Different columns with different data types will have different filtering criteria options available. –For example, if the column contains dates, the AutoFilter menu includes a Date Filters submenu. –If you have applied conditional formatting to your data, you can also filter by cell color or cell icon. 4-28

29. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the arrow at the top of the column that contains the data you want to filter for. 2.At first, all of the filter options are checked. Click the (Select All) check box to remove all of the check marks. 3.Click the check box or check boxes in front of the values you want to filter by. 4.Click OK. Excel displays only the rows that include the values you specified. To Filter Data Using AutoFilter 4-29

30. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the arrow at the top of the column that you filtered by. In a table, when filtering is enabled, the column header includes a filter icon. 2.Click the Clear Filter option from the menu. To Clear the Filter 4-30

31. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.12 Working with Sparklines Sparklines are a new type of chart available in Excel 2010. Sparklines represent each data series as an individual graphic within a single cell. –As you update the underlying data series, the Sparklines update immediately. Sparklines are not actually chart objects—they are charts in the background of the cells. You can add text and other data to the cells that contain Sparklines. You can also extend the Sparklines over multiple cells using the Merge & Center commands. When cells containing Sparklines are selected, the Sparkline Tools Design contextual tab becomes active. –From this tab you can customize the look of the Sparklines including emphasizing high or low points, changing the type of Sparkline used, and changing colors. 4-31

32. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the data range with the data points for the Sparklines. 2.On the Insert tab, in the Sparklines group, click the button for the type of Sparkline you want to insert: Line, Column, or Win/Loss. To Add Sparklines to your Worksheet 4-32

33. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 3.The Create Sparklines dialog box opens with the selected range added to the Data Range: box. 4.In the Location Range: box, enter the cell range where you want the Sparklines to appear. If the location range is to the left or right of the data range, it should include the same number of rows as the data range. If the location range is above or below the data range, it should have the same number of columns as the data range. 5.Click OK to insert the Sparklines. To Add Sparklines to your Worksheet 4-33

34. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the cells containing the Sparklines. 2.On the Sparkline Tools Design tab, in the Group group, click the Clear button. To Remove Sparklines 4-34

35. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.13 Analyzing Data with Goal Seek Excel’s Goal Seek function lets you enter a desired value (outcome) for a formula and specify an input cell that can be modified in order to reach that goal. Goal Seek changes the value of the input cell incrementally until the target outcome is reached. Goal Seek works best in situations where there is only one variable, such as: Finding an optimal price point to reach a sales goal (when the number of units to sell is inflexible). Finding the required number of units to sell to reach a sales goal (when the price is inflexible). If Goal Seek cannot find a solution, try using one of the other what-if scenario tools to analyze your data. 4-35

36. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the outcome cell. (This cell must contain a formula.) 2.On the Data tab, in the Data Tools group, click the What-If Analysis button, and then click Goal Seek... 3.Verify that the outcome cell is referenced in the Set cell: box. 4.Enter the outcome value you want in the To value: box. 5.Enter the input cell (the cell that contains the value to be changed) in the By changing cell: box. (This cell must be referenced in the formula in the outcome cell and must contain a value, not a formula.) 6.Click OK. To Conduct a What-if Analysis Using Goal Seek 4-36

37. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 7.The Goal Seek Status box appears, letting you know if Goal Seek was able to find a solution. 8.Click OK to accept the solution, or click Cancel to return the input cell to its original value. To Conduct a What-if Analysis Using Goal Seek 4-37

38. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.14 Analyzing Data with Data Tables Data tables provide a quick what-if analysis of the effects of changing a single variable within a formula. The data table is organized with a series of values for the variable in either a column or a row. The formula referencing the original value is placed one cell above and to the right of the first value (for columns) or to the left and one row below (for rows). 4-38

39. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.In a column, type the series of values you want to substitute for the variable in your formula. 2.In the cell above and to the right of the first value, type the formula that references the cell you want to replace with the new values. 3.Select the data range, beginning with the empty cell above the first value you entered. 4.On the Data tab, in the Data Tools group, click the What-If Analysis button, and click Data Table... To Create a Data Table with a Column Input Format 4-39

40. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 5.In the Data Table dialog box, the input cell is the cell that contains the original value for which you want to substitute the values in the data table. If the data table values are listed in a column, enter the cell reference in the Column input cell: box. If the values are in a row, use the Row input cell: box. 6.Click OK. Excel completes the values in the tables. To Create a Data Table with a Column Input Format 4-40

41. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.15 Applying Conditional Formatting with Highlight Cells Rules Conditional formatting with Highlight Cells Rules allows you to define formatting for cells that meet specific numerical or text criteria (e.g., greater than a specific value or containing a specific text string). Use this type of conditional formatting when you want to highlight cells based on criteria you define. 4-41

42. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the data you want to apply conditional formatting to. 2.On the Home tab, in the Styles group, click the Conditional Formatting button. 3.From the menu, point to Highlight Cells Rules and click the option you want: Greater Than... Less Than... Between... Equal To... Text That Contains... A Date Occurring... Duplicate Values... 4.Each option opens a dialog box where you can enter the condition to compare selected cells to and the formatting to apply when selected cells match the condition. 5.Click OK to apply the conditional formatting. To Highlight Cells with Conditional Formatting 4-42

43. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the cells you want to remove the formatting from. 2.On the Home tab, in the Styles group, click the Conditional Formatting button. 3.Point to Clear Rules, and click the option you want from the menu: Clear Rules from Selected Cells Clear Rules from Entire Sheet Clear Rules from This Table (available if the selected cells are part of a table) Clear Rules from This PivotTable (available if the selected cells are part of a PivotTable) To Remove Conditional Formatting 4-43

44. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.16 Applying Conditional Formatting with Top/Bottom Rules One way to analyze worksheet data is to compare cell values to other cell values. To highlight the highest or lowest values or values that are above or below the average, use conditional formatting Top/Bottom Rules. When you use Top/Bottom Rules conditional formatting, Excel automatically finds the highest, lowest, and average values to compare values to, rather than asking you to enter criteria (as you do when using Highlight Cells Rules). 4-44

45. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the data you want to apply conditional formatting to. 2.On the Home tab, in the Styles group, click the Conditional Formatting button. 3.From the menu, point to Top/ Bottom Rules and click the option: Top 10 Items... Top 10%... Bottom 10 Items... Bottom 10%... Above Average... Below Average... 4.Each option opens a dialog box where you can modify the condition and select formatting to apply when cells match the condition. 5.Click OK to apply the conditional formatting. To Highlight Cells with Conditional Formatting Top/Bottom Rules 4-45

46. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.17 Applying Conditional Formatting with Data Bars… Conditional formatting can be used to visually represent relative values in your worksheet. Unlike Highlight Cells Rules and Top/Bottom Rules, there are no conditions to set. These types of conditional formatting apply formatting to all the selected cells. Through the Conditional Formatting Rules Manager, you can view all of your conditional formatting rules at one time and add, modify, or delete rules. Open the Conditional Formatting Rules Manager from the Manage Rules... option at the bottom of the Conditional Formatting menu. 4-46

47. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the data you want to apply conditional formatting to. 2.On the Home tab, in the Styles group, click the Conditional Formatting button. 3.From the menu, point to one of the options, and then click the specific style of formatting you want. Data Bars —Display a color bar (gradient or solid) representing the cell value in comparison to other values (cells with higher values have longer data bars). Color Scales —Color the cells according to one of the color scales [e.g., red to green (bad/low to good/high) or blue to red (cold/low to hot/high)]. Icon Sets —Display a graphic in the cell representing the cell value in relation to other values. To Highlight Cells with Conditional Formatting 4-47

48. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.18 Creating Pivot Tables A PivotTable is a special report view that summarizes data and calculates the intersecting totals. PivotTables do not contain any data themselves—they summarize data from a range or a table in another part of your workbook. If the data underlying the PivotTable changes, you will need to manually refresh the PivotTable to display the updated data values. 4-48

49. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Begin with any cell in a table selected or select the range you want to use in your PivotTable. 2.Click the Insert tab. 3.Click the PivotTable button in the Tables group. 4.The Create PivotTable dialog box opens. Click OK to create a PivotTable in a new worksheet. (Notice the table or range you selected is entered in the Select a table or range box for you.) To Create a PivotTable 4-49

50. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 5.The empty PivotTable layout appears. The PivotTable Field List lists the column headings from your table or range. 6.Click the check box for each field included in the PivotTable. Excel will place fields with numeric data in the Values area &text fields in the Row Labels area. A sum of values for each row is calculated automatically. 7.If more than one row label is added, Excel will create subtotals, based on the order of the fields. For example, if you add a row label for State, &then a row label for Last name, the PivotTable will display subtotal rows for each customer’s last name beneath each state. To Create a PivotTable 4-50

51. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click anywhere in the field you want to change. 2.On the PivotTable Tools Options tab, in the Active Field group, click the Field Settings button. 3.The Value Field Settings dialog box opens. 4.From the Summarize Values By tab, select the type of calculation you want. 5.When you select a new calculation type, the name in the Custom Name: box updates to reflect the new function. (For example, Sum of Total Spent changes to Average of Total Spent when you select the Average function.) 6.Click OK. To Change the Calculation Type 4-51

52. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel Skill 4.19 Creating PivotCharts A PivotChart is a graphic representation of a PivotTable. In a column chart, the Category fields are represented along the x (horizontal) axis while the data values are represented along the y (vertical) axis. To sort or filter the category data, click the button in the lower-left corner of the PivotChart with the name of the field you want to sort or filter. If your PivotTable used multiple row labels, you will see a button for each. 4-52

53. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select any cell in the PivotTable. 2.On the PivotTable Tools Options tab, in the Tools group, click the PivotChart button. 3.Select a chart type from the Insert Chart dialog box. 4.Click OK. 5.A new PivotChart is added to the worksheet. PivotCharts include all the formatting options that regular charts do. You can apply built-in chart styles and layouts and modify chart elements such as the legend, data labels, and chart title. To Create a PivotChart 4-53

54. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Excel 2010 Adding Charts and Analyzing Data Recap Skill 4.1 Inserting a Column ChartSkill Skill 4.2 Working with Pie Charts Skill 4.3 Working with Line Charts Skill 4.4 Changing the Chart DesignSkill 4.4 Changing the Chart Design Skill 4.5 Changing the Chart LayoutSkill 4.5 Changing the Chart Layout Skill 4.6 Changing the Chart Type Skill 4.7 Moving a Chart Skill 4.8 Converting Data into TablesSkill 4.8 Converting Data into Tables Skill 4.9 Adding Total Rows to TablesSkill 4.9 Adding Total Rows to Tables Skill 4.10 Sorting DataSkill Skill 4.11 Using AutoFilterSkill Skill 4.12 Working with SparklinesSkill 4.12 Skill 4.13 Analyzing Data with Goal SeekSkill Skill 4.14 Analyzing Data with Data TablesSkill Skill 4.15 Applying Conditional Formatting with Highlight Cells RulesSkill Skill 4.16 Applying Conditional Formatting with Top/Bottom RulesSkill Skill 4.17 Applying Conditional Formatting with Data Bars, Color Scales, and Icon SetsSkill Skill 4.18 Creating PivotTablesSkill Skill 4.19 Creating PivotChartsSkill 4-54