1. TITLE III UPDATETITLE III UPDATE Planning for Success In 2009-10 Webinar September 2009 WEST VIRGINIA DEPARTMENT OF EDUCATIONWEST VIRGINIA DEPARTMENT OF EDUCATION

2. SUMMER UPDATESSUMMER UPDATES June 1-4 – US Dept. of Ed. Monitoring June 17-18- Title I/RTI training June 22-25 – Summer Institute July 6-9 – Go Global Training July 15 th – Finance Workshop August 3-6 – Go Global Training

3. OVERVIEW 1.2009 WESTELL Results/AMAO Status 2.2009-10 Title III Grants 3.USDE Monitoring Results- LEA Implications – Title III Applications – Monitored Former LEP – Private Schools 4.LEP Committee Meetings – WVEIS data – Accommodations 5.Updates

4. 2009 WESTELL RESULTS2009 WESTELL RESULTS 2009 WESTELL Results – delivered 1 st week of July CD delivered to County Central Office – Guide to Understanding Scores – Demographic Report – County Summary – Individual Student Reports Letter from State Superintendent to Parents http://wvconnections.k12.wv.us/documents/WESTELLresultsParentLetterSLP080509.pdf http://wvconnections.k12.wv.us/documents/WESTELLresultsParentLetterSLP080509.pdf http://wvconnections.k12.wv.us/documents/WESTELLResultsParentLetterSLPSpanish.pdf Reports should have been issued to students/parents County-level analysis (sample form http://wvconnections.k12.wv.us/documents/SampleFormforStudentsWES TELLScores.xls http://wvconnections.k12.wv.us/documents/SampleFormforStudentsWES TELLScores.xls

5. WESTELL AMAO ANALYSISWESTELL AMAO ANALYSIS NO CHANGE IN ANALYSIS FOR 2008-09 AMAO 1 = # of students Making Progress AMAO 2 = # of students becoming Proficient AMAO 3 = AYP status of LEP subgroup AMAO status determination is in progress Counties that fail to make AMAO status will receive written notification and follow up technical assistance

6. TITLE III GRANTSTITLE III GRANTS Applications approved: – Berkeley, Greenbrier, Hancock, Hardy, Jefferson, Kanawha, Monongalia, Raleigh, Roane, Tyler Application Submitted but pending: – Fayette, Harrison, Lincoln, Morgan, Wood Consortia cannot be finalized until all member counties submit

7. TITLE III APPLICATIONSTITLE III APPLICATIONS Individual County Applications Reviewed/Approved FINAL DATE FOR SUBMITTING – September 30, 2009 Must hit SUBMIT after revisions

8. USED MONITORING RESULTS- LEA IMPLICATIONSUSED MONITORING RESULTS- LEA IMPLICATIONS Finding: The WVDE has not ensured that its LEAs meet maintenance of effort (MOE) WVDE Response: Developed source documents used for calculating MOE: – http://wvconnections.k12.wv.us/documents/proceduresformaintenanceofeffort_000.doc http://wvconnections.k12.wv.us/documents/proceduresformaintenanceofeffort_000.doc – http://wvconnections.k12.wv.us/documents/MaintofEffortcalculation.pdf http://wvconnections.k12.wv.us/documents/MaintofEffortcalculation.pdf – http://wvconnections.k12.wv.us/documents/moe_YR07-08.pdf http://wvconnections.k12.wv.us/documents/moe_YR07-08.pdf Added a component to online Title III application – http://wvconnections.k12.wv.us/documents/DirectionsTitleIIIComponents050509_002.doc http://wvconnections.k12.wv.us/documents/DirectionsTitleIIIComponents050509_002.doc – http://wvconnections.k12.wv.us/documents/TitleIIIEvalRubric0910_001.xls http://wvconnections.k12.wv.us/documents/TitleIIIEvalRubric0910_001.xls

9. USED MONITORING RESULTS-USED MONITORING RESULTS- Finding: The WVDE has not ensured that LEAs use Title III funds to supplement not supplant WVDE Response: The WVDE provided guidance – http://wvconnections.k12.wv.us/documents/Allocations070209.pdf http://wvconnections.k12.wv.us/documents/Allocations070209.pdf – http://wvconnections.k12.wv.us/documents/WebinarNotes073009b.doc http://wvconnections.k12.wv.us/documents/WebinarNotes073009b.doc Revised Title III application Budget review process – All Action Steps must have Budget in (Parenthesis) – Funds may not be used to pay for: – administering Woodcock Munoz or WESTELL – Pay the salaries/travel costs of ESL teachers (except extended learning)

10. USED MONITORING RESULTS-USED MONITORING RESULTS- Recommendation: The WVDE has not ensured that subgrantees track progress of Former LEP students WVDE Response: Developed guidance documents: – http://wvconnections.k12.wv.us/documents/MonitoringFormerLEPStudents8-7-09.doc http://wvconnections.k12.wv.us/documents/MonitoringFormerLEPStudents8-7-09.doc Revised its consolidated monitoring procedures (see standard 14.6): http://wvconnections.k12.wv.us/documents/LEAMonitoringInstrumentAugust2009FINAL.doc

11. LEP COMMITTEE MEETINGSLEP COMMITTEE MEETINGS LEP Student Record Under Revision through WVEIS Similar to Online IEP Web-based record

12. LEP COMMITTEE MEETINGSLEP COMMITTEE MEETINGS Assigning Appropriate Accommodations ACCOMMODATIONS WVEIS CodeContent Area of Assessment Recommended English Language Proficiency Level of LEP Student When would this accommodation be most appropriate? Direct Linguistic Support - Oral Read aloud test verbatim P02 All WV-MAP assessments except reading/language arts and writing Levels 1-3 Most appropriate for students whose listening skills in English are higher than reading skills, test items can be read aloud verbatim.

13. LEP COMMITTEE MEETINGSLEP COMMITTEE MEETINGS Guidance for Assigning Accommodations STEP ONE- Consider the LEP students level of language proficiency in English and the native language. STEP TWO consider other student background characteristics: – (a) time in the U.S., (b) students affective needs, (c) students academic capacity, (d) age/ maturity, (e) socio-cultural background and (f) transitory or migrant status. – The committee must articulate the reasons for differentiating accommodations for this student What does this individual student need to show us what he/she really knows? If provided, will the accommodation change what the test is trying to measure? If appropriate, has the student had prior experience using this accommodation?

14. LEP COMMITTEELEP COMMITTEE STEP THREE - Document the accommodations selected in the students LEP Assessment Participation Form. http://wvconnections.k12.wv.us/documents/LEP AssessmentParticipationForm090409.doc http://wvconnections.k12.wv.us/documents/LEP AssessmentParticipationForm090409.doc MONITOR Implementation of Accommodations Two weeks prior to WESTEST 2, the County Test Coordinator will request the Title III Director to run the report labeled Print LEP Student Testing Options. This report lists eligible LEP students with their accommodations, as entered into the WVEIS testing record. The Title III Director will work with appropriate school staff to verify these are the correct accommodations as per the students LEP Plan.

15. UPDATES Consolidated Monitoring Private Schools RTI/ELL Initiative

16. CONSOLIDATED MONITORING UPDATESCONSOLIDATED MONITORING UPDATES Monitoring Document has been revised http://wvconnections.k12.wv.us/documents/LEA MonitoringInstrumentAugust2009FINAL.doc http://wvconnections.k12.wv.us/documents/LEA MonitoringInstrumentAugust2009FINAL.doc School visits – Program Evaluation/Improvement – Regularly scheduled ESL classes – Include a variety of schools (Title I, non-Title I, elementary, middle HS, low-incidence, high-incidence) – As many of the ESL teachers as possible

17. MONITORING SCHEDULESeptember 2009 September 14-18Pocahontas County monitoring September 21-25Nicholas County monitoring September 28-30Monroe County monitoring October 2009 October 13-16Tucker County monitoring October 19-23Randolph County monitoring October 26-30Jackson County monitoring November 2009 November 2-6Berkeley County monitoring November 5-6Preston County-follow-up monitoring November 16-20Harrison County monitoring December 2009 November 30-Dec. 4Cabell County monitoring December 14-18Kanawha County monitoring January 2010 January 4-8Mason County monitoring January 11-15Taylor County monitoring January 25-29Lewis County monitoring

18. PRIVATE SCHOOLSPRIVATE SCHOOLS Private School students need to be a part of county LEP student count (WVEIS) Resource documents for identifying private school students : – http://wvconnections.k12.wv.us/documents/IDENTIFYIN GLEPSTUDENTSinPrivateSchoolsONWVEISforWeb092208. doc http://wvconnections.k12.wv.us/documents/IDENTIFYIN GLEPSTUDENTSinPrivateSchoolsONWVEISforWeb092208. doc – http://wvconnections.k12.wv.us/documents/TitleIIIPrivat eSchoolParticipation.pptx http://wvconnections.k12.wv.us/documents/TitleIIIPrivat eSchoolParticipation.pptx

19. RESPONSE TO INTERVENTION (RTI)RESPONSE TO INTERVENTION (RTI) WVDE issued Guidance Document (August 2008) http://wvconnections.k12.wv.us/documents/RTI MemoReELLs081308.pdf http://wvconnections.k12.wv.us/documents/RTI MemoReELLs081308.pdf Curriculum for ELLs should be Tier 1 core curriculum ESL Services should be considered Tier 2 intervention

20. RESPONSE TO INTERVENTION (RTI)RESPONSE TO INTERVENTION (RTI) Title I Summer Training Identified Other Issues – What are the challenges within the current progress monitoring/reporting system for ELL students? What are some potential unintended consequences and how can those be prevented? – How can the RTI Professional Learning Community (Title I, Special Ed, Interventionists, ESL) better collaborate to address the needs of ELLs? – What are the cautions about moving ESL students from Tier 2 to Tier 3?

21. RESPONSE TO INTERVENTION (RTI)RESPONSE TO INTERVENTION (RTI) WVDE joint committee(Fall 2009) Committee Application September 30th – Deadline for applications October 22 nd – 30 minute Webinar (details forthcoming) November 17 th – Face-to-face meeting in Charleston, WV (details forthcoming)

22. THANK YOU FOR YOUR SUPPORTTHANK YOU FOR YOUR SUPPORT Questions/Comments? Please contactPlease contact Amelia CourtsAmelia Courts aadavis@access.k12.wv.us or (304) 558-2691(304) 558-2691