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2. 2  What is UCPath  Why replace PPS  What will UCPath include  What are the UCPath timelines  What is the UCPath Center  How will UCPath affect our campus

3. A single University of California solution for: 3 P – Payroll A – Academic Personnel T – Timekeeping H – Human Resources (including Benefits)

4.  PPS is over 30 years old  There are 11 variations  PPS is primarily a Payroll system 4

5. 5 Administrative excellence at a level on par with UC’s academic mission.  Maximize quality of service across the system  Increase efficiency and accuracy  Sustainable long-term savings  Ability to respond to changing needs  Provide a strong infrastructure

6. 6 Implement Enabling Technology Centralize Transactional Activities Streamline and Standardize Processes Oracle’s PeopleSoft for HR and Payroll More Self-Service features One solution for UC UC-wide Shared Services Center

7. 7 Workforce Administration Payroll Time and Attendance Financial Systems Integration Functions and Capabilities Benefits P – Payroll A – Academic Personnel T – Timekeeping H – Human Resources

8. UCPath – A single Payroll and HR/AP solution for the UC Centralized Processes Dedicated support for all campuses Access to more on-line services Simplified and consistent transactional processes Enhanced and timely reporting Consistent Data 8

9.  Implementation of UCPath will take place in waves  Each wave will build previous experience  The “wave” approach: More efficient Manages risk Builds momentum 9

10. 10 UCOP Sacramento Palms Springs Bakersfield Monterey Fresno Lake Tahoe

11. 11 UCOP Lake Tahoe Sacramento Fresno Bakersfield Monterey Palms Springs

12. 12 UCOP Palms Springs Monterey Bakersfield Fresno Lake Tahoe Sacramento

13. Wave One Locations: UCLA/UCLA Medical Center/ASUCLA, UCMerced, UC Santa Cruz, UCOP, UCPath Center Final Activities Go-Live April 2014 Wave Two Locations: UC San Diego/Medical Center and UC Riverside Wave Three Locations: UC Santa Barbara and other campuses and medical centers Go-Live Oct. 2014 13 WAVE ONE Go-Live July 2013 WAVE TWO 2012 20132014 Campus Preparation WAVE THREE Campus Preparation

14. UCPath Project Governance Scope of Services System Design Future Business Processes UCPath Center 14 UCOP Systemwide Functional Leaders Systemwide Subject Matter Experts Campus Level

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16.  Self-Service  Greater access to my personal information  UCPath Center  My general HR/AP questions  My payroll inquiries  My benefits inquiries 16

17. UCOP - Systemwide COE UCPath Center Campus HR, Payroll, and APO Teams Strategy Policy Design Customer Service Operational Support HR, Payroll, and Academic Personnel Teams Local focus on leader and employee HR issues End-to-end administration of local programs 17

18.  Staffing and Recruitment  Employee and Labor Relations  Academic Personnel Reviews  Training and Learning Services  Talent and Performance Management  Compensation and Classification 18

19. RiversideLocationJuly 2013Opening 7 a.m. – 7 p.m. Monday through Friday Hours of OperationInternet and TelephoneHow to Contact Languages  Information will still be available via an Employee Self-Service web portal ! English and multi-language support 19

20. First Hiring Phase – November 2012 – April 2013 When? UC employees may apply for UCPath jobs at any time, regardless of their campus go-live date. Who? Internal UC employees will be given first consideration. Priority for positions Approximately 150 employees for the UCPath Center opening. ? How many staff? OP UCPath Center Information Sessions OP Job Board More Information 20

21. 21 Business Process Team Campus Advisory Committee Communications Kronos Prepare the campus for timekeeping integration UCPath Information sessions, website, newsletters, and social media activities Support recommendations on campus implementation of revised campus business processes Understand and map current campus business processes

22. 22 Business Process Mapping Communications Change Management and Training Implementation activities Final campus activities for go-live Prepare the campus for UCPath Continue to communicate UCPath progress and activities Finalize current and future business processes

23.  Less time spent with data entry transactions.  Allows for more strategic decision making.  Consistency and standardization of HR/AP and Payroll processes.  For managers – More timely access to reports for HR and Academic Personnel information. 23

24. 24 http://pmo.ucsb.edu http://ucpath.universityofcalifornia.edu