1. C OMPUTER A CCOUNTING WITH Q UICK B OOKS 2013 C HAPTER 2 Donna Kay Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved

2. 2-2 C HAPTER 2 O VERVIEW Customize:  QuickBooks Software Editions  QuickBooks Preferences  QuickBooks Chart of Accounts  QuickBooks Security

3. 2-3 C USTOMIZE Q UICK B OOKS E DITIONS QuickBooks Software Editions:  QuickBooks Pro  QuickBooks Premier  QuickBooks Accountant  QuickBooks Enterprise Solutions

4. 2-4 C USTOMIZE Q UICK B OOKS P REFERENCES Edit menu > Preferences

5. 2-5 C USTOMIZE C HART OF A CCOUNTS Chart of Accounts:  Lists accounts and account numbers  Automatically created by QuickBooks

6. 2-6 A CCOUNT C ATEGORIES

7. 2-7 A CCOUNT C ATEGORIES Non-posting Accounts:  Purchase Orders  Estimates

8. 2-8 Q UICK B OOKS L ISTS Lists provide supporting detail:  Customer List  Vendor List  Employee List  Item List  Payroll Item List  Class List

9. 2-9 C USTOMIZE C HART OF A CCOUNTS  Add accounts  Update accounts

10. 2-10 C USTOMIZE C HART OF A CCOUNTS  Edit accounts  Delete accounts  Print account listing

11. 2-11 G O P APERLESS C HART OF A CCOUNTS  Select Account > Re-sort List  Select Reports > Account Listing

12. 2-12 G O P APERLESS C HART OF A CCOUNTS  Select Excel > Update Existing Worksheet

13. 2-13 G O P APERLESS C HART OF A CCOUNTS  Select Replace existing workbook  Browse for YourFirstName LastName CH2 REPORTS Excel file  Select Sheet  Select Advanced  Uncheck Spaces between columns  Uncheck QuickBooks Export Guide worksheet with helpful advice.  Select Export.

14. 2-14 Q UICK B OOKS S ECURITY QuickBooks without security precautions… …is like leaving your front door unlocked and open!

15. 2-15 Q UICK B OOKS S ECURITY Without restricted access, an intruder has open access to your entire accounting system!

16. 2-16 Q UICK B OOKS S ECURITY To prevent unauthorized access to your QuickBooks accounting system, use:  User IDs  Passwords  Restricted access

17. 2-17

18. 2-18 R ESTRICTED A CCESS

19. 2-19 Q UICK B OOKS S ECURITY Beware the Coffee Break Bandit.... …when QuickBooks is left open on unattended computers.

20. 2-20 C USTOMIZE Q UICK B OOKS C ALENDAR

21. T O L EARN M ORE … See Chapter 2 Visit the Online Learning Center www.mhhe.com/kay2013 Visit www.myquickbooks.me www.mhhe.com/kay2013www.myquickbooks.me 2-21