1. Illinois State Board of Education Kay Henderson
FY 09 Bidders Conference
Illinois State Board of Education
Kay Henderson
Early Childhood Division Administrator

2. FY 08 Preschool for All Services to 5,000 new preschoolers
Total of 90,000 preschoolers in PFA
11% Birth to Three set aside
Monitoring
Training and Technical Assistance
Teacher Supply
State-wide Program Evaluation
Social/Emotional Consultation

3. Competitive Grant Process
Average $3,000/child for 180 day program
Funds to supplement not supplant
Head Start letter of support
Funds to add a new PFA program to existing agencies/organizations, or to expand existing PreK or PFA
…NOT start-up funds for a new center

4. Application Submission
4:00 p.m. on Monday, April 7, 2008
Mail to ISBE Springfield office, or
Deliver to ISBE Chicago or Springfield office
One Original (original signatures) and
5 copies

5. What is Preschool for All Children?
Preschool education classroom experience for 3 and 4 year olds (by Sept 1)
Certified (Type 04) teacher, teacher assistant
20 children – 1-10 adult/ child ratio
180 days- half-day sessions (2 1/2 hours/day)
Approved curriculum/assessment
Parent education and involvement
Community collaboration
Professional development
Program evaluation
Reporting requirements

6. Who can apply?
School districts and other educational entities, public or private not-for-profit or for- profit entities with experience in providing educational, health, social and/or child development services to young children and their families
Appropriate licensure requirements apply

7. Where is Preschool for All Children?
Public education entities
Child care centers
Community agencies, including Head Start
Faith-based organizations (program guidelines apply)
Park districts
Community colleges and 4 year institutions
Collaborations

8. What are funding priorities?
#1. Applicants serving primarily children identified as at risk of academic failure-
51% of children to be served are at risk
Low income working families
Children who are wards of the state
Homeless families
Teen parents
English language learners
Parents not completed high school
Active duty military

9. Funding priorities (continued)
#2. Applicants proposing to serve primarily children whose family income is less than four times the poverty guidelines (HHS)
Must collect evidence of family income
51% or more meeting income guidelines with less than 51% also identified as at risk

10. Five Program Components
#1- Screening
All children must be screened to determine eligibility
Measure child development
Parent interview
Written parental permission
Vision and hearing screening
Immunizations

11. #2-Educational Program
Curriculum and instruction aligned with Illinois Early Learning Standards
Individual assessment profile for each child
Plan for reporting progress to parents
Address all domains of development, including social/emotional
Emphasis on language and literacy

12. #3-Parent Education and Involvement
Communication
Parent Education
Student Learning
Program involvement
Decision-making and advocacy

13. #4-Community Collaboration
Clear collaboration and implementation plan
Written kindergarten transition procedures
Shared services ie transporting homeless children
Understanding childrens’ home, community and cultural experiences

14. #5-Staff Requirements Type 04 certified teacher
Written personnel policies and job descriptions on file
Opportunities and resources for staff to share and consult with others regularly
Professional development plan for all staff

15. WRITING YOUR PROPOSAL

16. Narrative Requirements
Statement of Need
Educational and income level of parents
Employment conditions
Rates of infant mortality, low birth weight
Drop out, teen pregnancy
Families where a language other than English is spoken
Rates of poverty, child abuse and neglect
Homelessness, drug/alcohol abuse

17. Narrative Requirements
Population to be Served
Recruitment efforts
Geographic area to be served
Estimated number of children by category
At risk
Income eligible
Neither of above
Indicate which category applies
Serving primarily at risk
Serving primarily income eligible
Other

18. Program Description Five Components
Screening
Instrument to be used
Parent interview process/parental permission
Point at which child qualifies
Education
Curriculum to be used
Assessment
Provisions for continued participation of homeless children whose families have moved outside service area
Proof that parents will not be charged fees for participation in PFA

19. Staff Requirements Certified teacher Qualified staff
List and description of roles of full and part-time staff to be paid by the program
Evidence of written job descriptions and personnel policies on file

20. Professional Development (Inservice, not tuition)
Assessing need
Planning inservice
Provisions for other opportunities (provided free of charge but staff must be allowed to attend)

21. Program Evaluation
Describe process to determine whether progress is being made toward successfully implementing the required components of Preschool for All
Procedures to determine the success of the program
Procedures to show measurable outcomes for family participation

22. Criteria for Review Separated into 3 categories
Only “Qualified programs” funded
At least 60 out of 100 points
Qualitative Criteria
Population to be Served (30 points)
Quality of Program (40 points)
Experience and Qualification (20 points)
Cost effectiveness (10 points)

23. Debbie Scheiter Early Childhood Budget Coordinator
Budget Information
Debbie Scheiter
Early Childhood Budget Coordinator

24. EXAMPLES OF ALLOWABLE BUDGET ITEMS
PRESCHOOL FOR ALL
EXAMPLES OF ALLOWABLE BUDGET ITEMS
Function
Expenditure
Account
Salaries
(Obj. 100s)
Benefits
(Obj. 200s)
Purchased Services
(Obj. 300s)
Supp. & Mat.
(Obj. 400s)
Capital Outlay
(Obj. 500s)
Transfers
(Obj. 700s)
1000
Instruction
(Direct Classroom Instruction)
Teachers
Substitutes
Aides
Pension/Retirement
Life Insurance
FICA* .Medicare-Only *
Medical/Health Insurance.
Workman's Comp.
Unemployment Comp.
In-District Travel
Field Trip Fees
Software
Consumable Supplies
Curriculum/Books
Equip/Furniture < $500/unit
Equipment & Furniture
>$500/unit
2210
Improve. of Instruction
(Professional Development)
Subs for Staff to Attend
Training
Related Benefits
Registration fees for Professional Development
Meals
Mileage
Hotel Accommodations
Supplies & Materials for
Inservice Workshops
Workshop materials
2300
General Administration
PFA Program Coordinator
Secretary/Clerical
Audit Fee (prorated)
Equip Lease/Service Contract (prorated)
Administrative/Office Supplies
& Materials (prorated)
2540
Oper. & Maint. of Plant Services
Janitor (prorated)
Contractual Custodial Service (prorated)
Phone (prorated)
Cleaning Supplies (prorated)
Utilities – Electric/Gas/Water (prorated)
2550
PFA Pupil Transportation
Bus Driver
Transportation Aides
Contractual Bus Service
Field Trip Transportation
Bus Maint./Repair
Gas/Oil
2560
Food Services
(Student Food Only)
Food/Snacks for Students only
Related Food Supplies
3000
Community Services
Parent Coordinator
Screening Staff
Guest Speaker for Parent
Activities/Meetings
Contracted Screening Services
Supplies/Materials/Food for Parent Activities/Meetings
Screening Supplies/Materials

25. DCFS Licensing Information
Virginia York
Illinois Department of Children and Family Services

27. ISBE Early Childhood Education
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