1. Illinois State Board of Education – www.isbe.net May 20111 eGMS Spring 2011 Workshop (for the 2012 NCLB Grants)

2. Illinois State Board of Education – www.isbe.net May 2011 NCLB Title I Purposes The purpose of the Title I program is to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging State academic achievement standards and state academic assessments. 2

3. Illinois State Board of Education – www.isbe.net May 2011 NCLB Title II, A Purposes The purpose Title II, A is to increase academic achievement by improving teacher and principal quality by increasing the number of highly qualified teachers and principals and increasing the effectiveness of teachers and principals by holding LEAs and schools accountable for improvements in student academic achievement. 3

4. Illinois State Board of Education – www.isbe.net May 2011 NCLB Consolidated Application Purpose A local educational agency receiving funds under more than one covered program may submit plans or applications to the State educational agency under those programs on a consolidated basis. 4

5. Illinois State Board of Education – www.isbe.net May 2011 Overview of Presentation Consolidated Application Purpose Roles NCLB Consolidated Application –NCLB pages –Title I pages –Title II, A pages 5 – –Budget pages – –Final steps

6. Illinois State Board of Education – www.isbe.net May 2011 LEAs role: 1)Know and understand the law, for example: Parent Involvement requirements Equitable Services for private school students Supplement v. supplant 2)Submit the Consolidated Application to ISBE by November 4, 2011 with all required information. Failure to submit by the due date or submit all information may delay approval of the application. 3)Grant start date is submission date or July 1, whichever is later, assuming the application is substantially approvable 6

7. Illinois State Board of Education – www.isbe.net May 2011 ISBEs Division of Innovation & Improvement role: 1)Know and understand the law 2)Conduct an initial review of application within 30 days of submission 3)Use the review checklist to inform districts on completed items or issues that need attention 4)Contact LEAs by phone on matters of concern and follow-up via email for documentation 7

8. Illinois State Board of Education – www.isbe.net May 2011June 20108 Principal Consultants Jane Blanton, Regions - 03, 13, 41, 45, 50 Gail Buoy, Regions - 01, 17, 22, 26, 27, 33, 35, 40, 46, 49, 60, & 65 Suzanne Dillow, Regions - 02, 12, 20, 21, 25 & 30 Cheryl Ivy, Regions - 07, 32, & 56 Lynn Childs, Regions - 11, 39, 43, 48 & 53 Heidi Shaver, Regions – 09, 10, 28, 38, 51 & 54 Joe Banks, Regions 19 & 34 Debra Dickens, Regions 05, 16, 24, 31 & 47 Albert Holmes, Regions 04, 06, 08, 44 & 55 Springfield Staff Contact information: (217) 524-4832 Chicago Staff Contact information: (312) 814-2220 8

9. Illinois State Board of Education – www.isbe.net May 2011 ISBEs Funding & Disbursement Division role: Double-check proper function/object codes to use for various expenditures Payment schedule Transferability Carry-over waivers Project begin and end dates Changes to attendance center go to Janet Allison and the new Entity Profile System in IWAS. Contact Information: (217) 782-5256 9

10. Illinois State Board of Education – www.isbe.net May 2011 ISBEs Help Desk role: Assisting with IWAS passwords or access level issues Assisting LEA with bypass for pop-up blocker Observing web page performance problems Technical Issues Contact Information: (217) 558-3600 or help@isbe.nethelp@isbe.net 10

11. Illinois State Board of Education – www.isbe.net May 2011 Terminology NCLB – No Child Left Behind SEA – State Education Agency (ISBE) LEA – Local Education Agency (district) PPA – Per Pupil Allocation SES – Supplemental Educational Services 11

12. Illinois State Board of Education – www.isbe.net May 201112 NCLB Applications 1 applications for FY 12 The regular NCLB Application is open. ALL FY 12 NCLB Applications must be submitted via IWAS/e-Grants by November 4, 2011. Technical Assistance Meetings in June FAQ and Toolkit Webinar in July

13. Illinois State Board of Education – www.isbe.net May 201113 2012 NCLB Updates Title IID & Title IV – not applicable. 2008 Title I regulations - 20% SES/Choice funds - in order to use unexpended SES/Choice 20% obligation on other activities, the districts must take certain actions and notify ISBE. See: http://www.isbe.net/e-bulletins/pdf/01-10.pdf http://www.isbe.net/e-bulletins/pdf/01-10.pdf No more ARRA! No more staff page No more payment schedule

14. Illinois State Board of Education – www.isbe.net eGMS Basic Information Printer friendly link Print ALL functionality Session Timeout (60 minutes) - SAVE FREQUENTLLY Do not use the BACK button! Tab Key – moving around a page Error Messages/Warning Message –Warning: issue inconsistent: does not stop submission –Error: Data Not Saved (top of screen/red) May 201114

15. Illinois State Board of Education – www.isbe.net eGMS Basics – System Navigation Emails to Districts go to everyone who has approval authority on IWAS account. IWAS can be setup to forward to other external email accounts. District is notified via IWAS on Final Approval or Returned for Changes ISBE Notified via IWAS upon submission from District May 201115

16. Illinois State Board of Education – www.isbe.net May 201116 IWAS – Getting Started

17. Illinois State Board of Education – www.isbe.net May 201117 IWAS Log-in

18. Illinois State Board of Education – www.isbe.net May 201118 IWAS

19. Illinois State Board of Education – www.isbe.net May 2011 IWAS – System Listing 19

20. Illinois State Board of Education – www.isbe.net May 2011 Application Select Page 20 This year use 2012

21. Illinois State Board of Education – www.isbe.net Review Checklist May 201121

22. Illinois State Board of Education – www.isbe.net May 201122 NCLB Consolidated Overview Page

23. Illinois State Board of Education – www.isbe.net May 201123 NCLB District Information

24. Illinois State Board of Education – www.isbe.net May 201124 NCLB Plan

25. Illinois State Board of Education – www.isbe.net May 201125 Gun-Free Report

26. Illinois State Board of Education – www.isbe.net May 201126 NCLB Allotment

27. Illinois State Board of Education – www.isbe.net May 2011 Title I 27

28. Illinois State Board of Education – www.isbe.net May 201128 Title I Overview Page 4

29. Illinois State Board of Education – www.isbe.net May 201129 NCLB Title I District Information

30. Illinois State Board of Education – www.isbe.net FFATA May 201130

31. Illinois State Board of Education – www.isbe.net May 201131 NCLB Program Specific Pages Targeting – Step 1

32. Illinois State Board of Education – www.isbe.net May 201132 APPLICATION INSTRUCTIONS

33. Illinois State Board of Education – www.isbe.net May 201133 NCLB Title I Targeting – Step 2

34. Illinois State Board of Education – www.isbe.net May 201134 NCLB Title I Targeting – Step 3

35. Illinois State Board of Education – www.isbe.net May 201135 NCLB Title I Targeting – Step 4

36. Illinois State Board of Education – www.isbe.net May 201136 NCLB Title I Targeting–Step 4 cont.

37. Illinois State Board of Education – www.isbe.net May 2011 Equitable Share Calculations 37 3275 0.044580 10000 446 45

38. Illinois State Board of Education – www.isbe.net May 201138 Equitable Share Formula Public Low Income + Non-Public Low Income = Total Low Income Students Served 3129 + 146 = 3275 Non-Public Low Income divided by Total Low Income Served = proportionate share for non-public low income (6 decimal places) 146 / 3275 =.044580.044580 x $et-aside.044580 x $et-aside amount = private school share

39. Illinois State Board of Education – www.isbe.net May 201139 NCLB Title I Targeting – Schoolwide Page

40. Illinois State Board of Education – www.isbe.net May 2011 Schoolwide Page should MATCH Title I Status Survey (via IWAS) 40

41. Illinois State Board of Education – www.isbe.net May 201141 NCLB Title I Goals

42. Illinois State Board of Education – www.isbe.net May 2011 Title II, Part A 42

43. Illinois State Board of Education – www.isbe.net May 201143 NCLB Title IIA Private School Equitable Share

44. Illinois State Board of Education – www.isbe.net May 201144 NCLB Title IIA Program Specific

45. Illinois State Board of Education – www.isbe.net BUDGET DETAILS/BUDGET SUMMARY/ AMENDMENTS/SUBMITTING

46. Illinois State Board of Education – www.isbe.net 46 New FY ProjectedAllocations InitialApplication Amendment*/CUMULATIVE Expenditure Reports (thru 9/30, due 10/20) Title I and IIA Performance Report *Amendments as needed – final amendment due 30 days prior to project end date Amendment*/CUMULATIVE Expenditure Reports (thru 3/31, due 4/20) Final Expenditure Report (thru 6/30 or 8/31, due 7/20 or 9/21)/Carryover Determined NCLBGRANTPROCESS JulyPayment AugustPayment SeptemberPayment OctoberPayment NovemberPayment DecemberPayment JanuaryPayment FebruaryPayment MarchPayment AprilPayment MayPayment June final Payment Final Title I and IIA Allocations Amendment*/CUMULATIVE Expenditure Reports (thru 12/31, due 1/21) New FY Begin Application Process

47. Illinois State Board of Education – www.isbe.net 47 NCLB Allotment

48. Illinois State Board of Education – www.isbe.net 48 Prior Documents Review Checklist

49. Illinois State Board of Education – www.isbe.net 49 Budget Detail Instructions

50. Illinois State Board of Education – www.isbe.net 50 Instructions link

51. Illinois State Board of Education – www.isbe.net 51 NCLB Budget Details - Examples

52. Illinois State Board of Education – www.isbe.net 52 Instructions link

53. Illinois State Board of Education – www.isbe.net 53

54. Illinois State Board of Education – www.isbe.net 54 NCLB Budget Details

55. Illinois State Board of Education – www.isbe.net COMMON BUDGET PROBLEMS -Function/object name NOT a sufficient/acceptable itemization nor description. -Function 1000: direct STUDENT instruction (not admin, not secretaries, not janitors) -Object 100: Fiscal agents employees. Preferable: include names (but not required). -Object 200: benefits not a sufficient nor acceptable itemization. Please itemize what benefits being requested. Include amounts. Object 300: workers/unemployment compensation are a purchased services (employer insurance) not a fringe benefit. Software licenses and ON-LINE subscription services. Object 400: 1 st time purchase of a software package, equipment costing < $500/unit, and ALL supplies/materials (no matter what the cost). Object 500: equipment costing > $500/unit. BUDGET details should include: items requested, per unit price and total price, location of items, purpose of items and proration, if any. 55

56. Illinois State Board of Education – www.isbe.net Object 700: IF AND ONLY IF there is a BOARD-APPROVED, ENTITY- WIDE threshold for non-capitalized equipment of > $500/unit. Budget details MUST include approved threshold. Example: District #100 BOARD-APPROVED, ENTITY-WIDE threshold for non-capitalized equipment is $5000. Function 2210: Improvement of Instruction: STAFF development and CURRICULUM planning (for staff – NOT direct student instruction). Function 2550: Pupil Transportation: Choice transportation. Transportation for HOMELESS students to support Title I specific activities (after school tutoring or to their school of origin for the remainder of the school year once a child becomes permanently housed if it is outside the school of origin boundaries). Transportation for homeless students to or from their school of origin IS NOT ALLOWABLE (supplanting issue). Function 2900: Other: Supplemental Educational Services (SES). Function 3000: Community Services: Parent activities and non-public school services/activities. Function 4000: Payments to other LEAs and governmental units: PUBLIC governmental units being paid… Budget details must include what governmental unit being paid. Example: payment to University of Illinois for staff development activities. 56

57. Illinois State Board of Education – www.isbe.net 57

58. Illinois State Board of Education – www.isbe.net 58 NCLB Budget Summary

59. Illinois State Board of Education – www.isbe.net 59 NCLB Budget Summary

60. Illinois State Board of Education – www.isbe.net 60 NCLB Payment Schedule

61. Illinois State Board of Education – www.isbe.net 61 Assurances Must be agreed to before Application is submitted. Only required for Original Application each year. Superintendent or Board Authorized Representative are only users with access to click Organization Approves Board Authorized Representative must identify themselves

62. Illinois State Board of Education – www.isbe.net 62 NCLB General Assurances

63. Illinois State Board of Education – www.isbe.net 63 Submit Page Consistency Check may run for several minutes. Validates information that spans web pages. Lock Application prevents changes AFTER the Consistency Check. Only person who performed the lock or the Superintendent can Unlock. Submit – Also Performs Consistency Check –By District Staff: submits to Superintendent for review/approval –By Superintendent: Submits to ISBE for approval Approval Levels at ISBE (Program Review, Fiscal Review)

64. Illinois State Board of Education – www.isbe.net 64

65. Illinois State Board of Education – www.isbe.net 65 eGMS Application History Lists all steps an Application encounters in its flow along with the user id who performed that step and date it occurred Possible Status –Submitted for Review (LEAs queue) –Submitted to ISBE (Innovation & Improvement queue – ready for Title I and IIA program review) –1 st Program Review Completed (Funding & Disbursements queue – ready for fiscal review) –Returned for Changes (LEAs queue) –Final Approval (process completed)

66. Illinois State Board of Education – www.isbe.net 66 NCLB Application History

67. Illinois State Board of Education – www.isbe.net 67 Page Locking

68. Illinois State Board of Education – www.isbe.net 68 NCLB Resources E-Bulletins general info http://www.isbe.net/e-bulletins/default.htm New Census Estimates for Title I (2012 grant) http://www.isbe.net/funding/html/census_estimates.htm FRIS Inquiry http://webprod1.isbe.net/FRISInquiry/ Policy Booklet http://www.isbe.net/funding/pdf/fiscal_procedure_handbk. pdf 2012 NCLB PROJECTED allocations -Pending release 2012 Title I PROJECTED allocation -Pending release

69. Illinois State Board of Education – www.isbe.net GETTING HELP Funding & Disbursement Services Division *Kim Lewis *Sally Cray Fiscal Consultants placement of budget items, general grant issues *Diann Gragg, Title I *Ernie Barrow, Title IIA vouchering, expenditure reports Tim Imler, Division Administrator Brooke Morrison, Supervisor 217/782-5256 www.isbe.net 69