2. © John Wiley & Sons, Inc. 2004 1 Welcome to Special Events Legal and Financial Safeguards Chapter Twelve Special Events Legal and Financial Safeguards Chapter Twelve

3. © John Wiley & Sons, Inc. 2004 2 AGENDA Welcome and review Opening activity Mini lecture, “Risk Management: Legal, and Financial Safeguards” Discussion Concluding Activity Assignment Adjournment

4. © John Wiley & Sons, Inc. 2004 3 Contracts, Permits, and Licenses There is a strong relationship between contracts, permits, and licenses All events take place in a regulatory environment You must protect the legal interests of your events There is a strong relationship between contracts, permits, and licenses All events take place in a regulatory environment You must protect the legal interests of your events

5. © John Wiley & Sons, Inc. 2004 4 Honoring Ethical Practices The code of ethics reflects what is standard and customary in both a profession and a geographic area The event manager must determine and use the code of ethics as a guide for what is and is not a appropriate ethical behavior The code of ethics reflects what is standard and customary in both a profession and a geographic area The event manager must determine and use the code of ethics as a guide for what is and is not a appropriate ethical behavior

6. © John Wiley & Sons, Inc. 2004 5 Ensuring the Safety and Security of Event Stakeholders A safe event environment implies that it is free from hazards. A secure environment is one that is protected from harm.

7. © John Wiley & Sons, Inc. 2004 6 Key Components of an Event Management Agreement or Contract Parties Offer consideration Acceptance

8. © John Wiley & Sons, Inc. 2004 7 Other Components Terms Cancellation Force Majeure, (Act of God) Arbitration Billing Time is of the Essence Assignment Insurance Hold harmless and Indemnification Reputation The complete agreement

9. © John Wiley & Sons, Inc. 2004 8 Changes to the Agreement Must be received in writing Must be agreed to by both parties

10. © John Wiley & Sons, Inc. 2004 9 Terms and Sequence of Execution Purchaser must sign the agreement first Require an original “best copy”

11. © John Wiley & Sons, Inc. 2004 10 Other Agreements Consulting agreement Employment agreement Exhibitor contract Hotel contract Non-compete agreement Purchase order Sponsorship agreement Vendor agreement

12. © John Wiley & Sons, Inc. 2004 11 Permits Issued by local, state, provincial, or federal government agencies. Allow sufficient time apply and receive permit

13. © John Wiley & Sons, Inc. 2004 12 Licensing Granted by a governmental institution or private organization (such as music licensing) Alcohol Business Food Music Pyrotechnics

14. © John Wiley & Sons, Inc. 2004 13 Risk Management Procedures Risk assessment meeting Document outcomes Identify safety corrections and implement Inspections Due Diligence Insurance

15. © John Wiley & Sons, Inc. 2004 14 Insurance Auto liability Director’s and officers liability Cancellation Fire Health Life Nonappearance

16. © John Wiley & Sons, Inc. 2004 15 It is Everyone’s Responsibility to Manage Risk Assess Analyze Plan Control

17. © John Wiley & Sons, Inc. 2004 16 Application Activity Create a risk plan for a rock and roll concert held out of doors in the southern United States in August.

18. © John Wiley & Sons, Inc. 2004 17 Assignment Read chapter thirteen

19. © John Wiley & Sons, Inc. 2004 18 Adjournment Good Luck!