1. October 7, 2008 Workforce Creation and Adult Education Transition Council Internal Administration Work Group Progress Report

2. Work Group Structure Chairs:Leonard Howie, DLLR Katherine Oliver, MSDE Workgroups Personnel: Jenny Baker, Scott Jensen; Richard Pescatore Personnel: Jenny Baker, Scott Jensen; Richard Pescatore Fiscal: Dave McGlone; Steve Brooks; Robert Crawford Fiscal: Dave McGlone; Steve Brooks; Robert Crawford Program Administration: Andy Moser, Elisabeth Sachs; Patricia Bennett, Mark Mechlinski, Patricia Alvey Program Administration: Andy Moser, Elisabeth Sachs; Patricia Bennett, Mark Mechlinski, Patricia Alvey Information Technology: Richard Pragel; Sidney Drake Information Technology: Richard Pragel; Sidney Drake Legal: Elizabeth Trimble, Elisabeth Sachs; Elliott Schoen Legal: Elizabeth Trimble, Elisabeth Sachs; Elliott Schoen Facilities: Leonard Howie Facilities: Leonard Howie

3. Work Plan The work of the Internal Administration work group is structured around the six subgroups. The work of the Internal Administration work group is structured around the six subgroups. Each subgroup has created the mechanisms to collect and share administrative and program information. Each subgroup has created the mechanisms to collect and share administrative and program information. The primary objective has been to adopt a due diligence approach to understanding as much about the transferring programs as possible. The primary objective has been to adopt a due diligence approach to understanding as much about the transferring programs as possible. As the Internal Administration Group moves forward, subgroups may be re-organized to address the administrative and operational aspects of the transition in far greater detail. As the Internal Administration Group moves forward, subgroups may be re-organized to address the administrative and operational aspects of the transition in far greater detail.

4. Work Plan - Continued 1. Interviews with MSDE staff 2. Interviews with Grantees 3. Actions by DLLR staff 4. Regular communication with transferring employees

5. Work Plan - Continued Interviews with MSDE Staff Senior Leadership Team: Continue the dialog that explores ways to make sure that the transition benefits Marylands adult learners Continue the dialog that explores ways to make sure that the transition benefits Marylands adult learners Explore the relationships with the key federal, state and local partners Explore the relationships with the key federal, state and local partners Discuss the philosophy behind budget allocations Discuss the philosophy behind budget allocations Discuss the retention and recruitment processes Discuss the retention and recruitment processes Program Staff: Develop a timeline for the submission of all grants, contract renewals and reports Develop a timeline for the submission of all grants, contract renewals and reports Discuss how each program and function is funded Discuss how each program and function is funded Initiate a program-wide inventory Initiate a program-wide inventory

6. Work Plan - Continued Interviews with Grantees Discuss the annual financial reporting process, to include the protocols, forms, and procedures that need to be developed to ensure a smooth transition Discuss the annual financial reporting process, to include the protocols, forms, and procedures that need to be developed to ensure a smooth transition Determine if there is a need for additional administrative and operational support Determine if there is a need for additional administrative and operational support Anticipate the impact on programs caused by a transition- related interruption in operations Anticipate the impact on programs caused by a transition- related interruption in operations

7. Work Plan - Continued Actions by DLLR staff Fiscal & Program Administration Work closely with MSDE to complete FY 2009 reporting Work closely with MSDE to complete FY 2009 reporting Review all Adult and Correctional Education contracts Review all Adult and Correctional Education contracts Determine the impact of the FY 2010 budget on programs Determine the impact of the FY 2010 budget on programs Human Resources, Facilities & Legal Draft a legislative package that authorizes DLLR to pay transferring employees using MSDEs current salary schedule Draft a legislative package that authorizes DLLR to pay transferring employees using MSDEs current salary schedule Create a list all benefits and privileges that are currently provided Create a list all benefits and privileges that are currently provided Develop a plan to transfer IT assets, furniture and equipment Develop a plan to transfer IT assets, furniture and equipment Information Technology Create detailed LWIS and MGETS implementation plans Create detailed LWIS and MGETS implementation plans Move the Adult and Correctional Education website to DLLR Move the Adult and Correctional Education website to DLLR

8. Work Plan - Continued Regular Communication DLLR is committed to keeping the transferring employees informed, especially with information that impacts their worklife balance Salary & Benefits Salary & Benefits Work Hours Work Hours Office Location Office Location Parking and Fleet Parking and Fleet

9. Issues Under Consideration 1. Separating Adult and Juvenile Correctional Education Overlapping PositionsOverlapping Positions Cost AllocationsCost Allocations Funding StreamsFunding Streams 2. 2009 Budget Reductions and 2010 Budget Submission Impact of projected cost containment cutsImpact of projected cost containment cuts Expected changes in federal funding levelsExpected changes in federal funding levels 3. Employee Recruitment and Retention Retention MilestonesRetention Milestones Ongoing RecruitmentOngoing Recruitment

10. Research and Data Requests Awaiting the status of the FY 2009 Budget Reductions that were submitted to the Department of Budget and Management/Board of Public Works Awaiting the status of the FY 2009 Budget Reductions that were submitted to the Department of Budget and Management/Board of Public Works Awaiting the status of FY 2010 Budget that was submitted to the Department of Budget and Management/Board of Public Works Awaiting the status of FY 2010 Budget that was submitted to the Department of Budget and Management/Board of Public Works Additional data requests will likely result from the interviews with MSDE staff and grantees Additional data requests will likely result from the interviews with MSDE staff and grantees

11. Challenges A great deal of cooperation will be required to plan and complete the transition. Care must be taken to ensure that the funding sources and allocation ratios for each program are clearly identifiedCare must be taken to ensure that the funding sources and allocation ratios for each program are clearly identified FY 2009 program and financial reports must be prepared and submitted after the transition, but all of the data and information that are necessary to produce the report will reside with MSDEFY 2009 program and financial reports must be prepared and submitted after the transition, but all of the data and information that are necessary to produce the report will reside with MSDE A detailed timeline/calendar must be developed to coordinate the renewal of the large number of contracts and agreements that are in place to support the Adult and Correctional Education ProgramsA detailed timeline/calendar must be developed to coordinate the renewal of the large number of contracts and agreements that are in place to support the Adult and Correctional Education Programs The physical move from MSDE to DLLRThe physical move from MSDE to DLLR

12. Preliminary Recommendations There are no recommendations from the Internal Administration Work Group at this time. However, the examination of the impact of separating juvenile and adult correctional education will likely produce a set of recommended actions that should be implemented in order to facilitate the transfers contemplated by SB 203.