1. PRESENTATION SKILLS SKILLS

2. Three Rules Keep it short and simple Don’t worry about repeating yourself Practice makes perfect

3. The 4 P approach P Plan P Prepare P Practice P Present

4. Plan Purpose of presentation? Audience? Audio-visual aids?

5. Purpose Define your aim Set your objectives Think of your audience It’s not about me, it’s about them

6. What is the aim? To convince the audience to buy my product to adopt my recommendations to join the club to give me a job

7. Audience Who are they? Prior knowledge How will you get their attention?

8. Attention level

9. Who am I speaking to? What are the benefits to the audience of my product/report/speech? Are these people the decision makers? What do they know of the subject? How does this change my approach? What sort of questions will they ask me? What are the answers? What aspects will they be interested in?

11. Improving attention Variations in stimulation Change of activity Include breaks Audience participation Enthusiasm You can’t not communicate!

12. Audio-visual aids Flipchart OHP transparencies 35 mm slides PowerPoint Video Audio Props

13. Summary - Plan Clearly define: Why you are doing it Know your audience What you want to achieve

14. Prepare Content Structure Slide design

15. Content Objective Key points Supporting material Transitions Summary and close Opening

16. Structure of talk Beginning Middle End

17. Keep It Short and Simple

18. Benefits of good structure Keep attention Help understanding Make a memorable message

19. First slide? Title of presentation Who you are Attention grabber

20. Beginning Beginning Purpose of your talk Identify key issues Provide a map of your talk Tell them what you are going to say

21. Middle Why the work was done? How was it done? What was found? What it means? Tell them

22. Don’t worry about repeating yourself

23. End Clear summary of main points Take home message Finish decisively Tell them what you said

24. Slide design Keep each slide simple and brief About 6 words per line About 6 lines per slide Be consistent How many slides?

25. Colour Easy on the eye, easy to read A little is good, too much is distracting

26. Text Informal and friendly style Size - use the slide space Title - size 60 Main text - size 36

27. Figures

28. Tables

29. Visuals - images Never use Clipart Quality reproduction Context A picture paints a thousand words

30. Summary - Prepare Keep it short and simple Clear logical structure Use visual aids only to add value

31. Practice makes perfect

32. Communication Verbal Vocal Visual

33. Practice Vocal clarity Timing Transitions Body posture and image Using audio-visual aids Beginning and end

34. Practice notes No notes at all Use your visual aids Written script Prompt cards

35. How to rehearse Be serious Talk to yourself Audio recording Video recording In front of colleagues

36. Summary - Practice Practice, practice, practice Get constructive feedback “It usually takes me more than three weeks to prepare a good impromptu speech” Mark Twain “Chance favours only the prepared mind” Louis Pasteur

37. Present BeforePreparation During7 steps to success AfterDealing with questions

38. Before your talk Arrive early Meet the chairman Check equipment Final preparation on stage

39. 7 steps to success Good start Mood Voice Body Aids Timing Good ending

40. A good start Be confident Be enthusiastic Grab their attention

41. Voice Be audible Variety Pace Pitch Volume Do not rush – slow down

42. Body Positioning Hands Mannerisms Eye contact Speak to your audience Touch, turn, talk

43. A good ending Clear and concise ending Take home message Not with a whimper but a bang

44. Why are questions asked? To humiliate Seek the limelight Obtain additional information Clarify doubts Support the speaker Express interest Express another point of view

45. Three don’ts Don’t defend Don’t debate Don’t disparage

46. Dealing with questions Prepare and rehearse your reply Listen - take notes Concise and clear response Keep calm Be honest

47. Summary - Present Keep calm Speak to your audience not at them Signpost throughout

48. Reflect Reflect Return to the experience Attend to feelings Re-evaluate the experience What are you doing right? What areas need attention? How can you improve?