1. 2013 OSEP Project Directors’ Conference Mandatory Breakout Presenters’ Webinar Thursday, May 2, 2013

2. 2 Agenda & Speakers  Webinar Overview (Anna Mark)  Important Dates to Remember (DeAngela Milligan)  New to this Year’s Conference (DeAngela Milligan)  General Session Information, Audiovisual Needs, Registration and Shipping Materials (DeAngela Milligan)  Presentation Tips (DeAngela Milligan)  Questions or Comments? (Conference Staff) E-mail us at: osep-meeting@air.orgosep-meeting@air.org

3. 3 Webinar Overview  This Webinar is mandatory for all OSEP Project Directors’ (PD) Conference Breakout Session presenters.  The Webinar provides an overview of important conference guidelines, including speaker expectations as well as reminders about logistics that will help speakers effectively plan for conference participation and presentations. E-mail us at: osep-meeting@air.orgosep-meeting@air.org

4. 4 Important Dates to Remember ActivityDatePoint of Contact  Deadline to Request an Electrical Outlet for Poster Session Tuesday, April 30, 2013rcroninger@air.org  Deadline to Submit Revisions to Session Title and Description Wednesday, May 1, 2013osep-meeting@air.org  Deadline to Submit Presentation Materials Monday, June 3, 2013osep-meeting@air.org  Deadline for Conference Registration Friday, June 21, 2013, at 5:00 p.m. EST osep-meeting@air.org  Deadline to Reserve a Poster Board (free of charge) Friday, July 12, 2013rcroninger@air.org  Shipping Conference MaterialsNot to arrive prior to Friday, July 12, 2013 osep-meeting@air.org  Pick up Poster Session Assignment Sheets from Registration Desk Sunday, July 14 – Tuesday, July 15Conference Registration Desk  Conference!Monday, July 15 – Wednesday, July 17, 2013 osep-meeting@air.org  Deadline to Submit Revised Presentation Materials for Post Conference Website Monday, July 22, 2013osep-meeting@air.org E-mail us at: osep-meeting@air.orgosep-meeting@air.org

5. 5 New to this Year’s Conference  Registration: There is no registration fee!  Sustenance: Food and refreshments will not be provided (visit the Local Dining Webpage)Local Dining Webpage  Changes to the Agenda: The Poster Session will be held in two parts (Monday, July 15 and Tuesday, July 16 from 1:00 p.m. to 2:00 p.m. each day) A one-hour break will be provided for lunch E-mail us at: osep-meeting@air.orgosep-meeting@air.org

6. 6 New to this Year’s Conference Presentations:  Mandatory Webinar for presenters  All presenters must submit presentation materials (i.e., PowerPoints) by Monday, June 3, 2013 or they will not be included in the agenda Networking & Social Media:  Conference BloggingConference Blogging  Twitter: #PDConf   Group Dinner Reservations E-mail us at: osep-meeting@air.orgosep-meeting@air.org

7. 7 General Session Information  Breakout sessions are scheduled for 1 hour Allow time for audience participation and discussion Include 20-30 minutes of discussion and 2-3 guided discussion questions Expect an audience of 35–85 people  Copies of presentations and handouts are due Monday, June 3 (to be included in the agenda) E-mail us at: osep-meeting@air.orgosep-meeting@air.org

8. 8 Audiovisual Equipment Needs  We will only provide a screen in each room; we will not provide any other equipment for presentations. You may bring your own equipment (e.g., computers, LCD projectors) Rent equipment from the hotel at your own expense (visit the conference website for hotel equipment rental prices and an order formconference website E-mail us at: osep-meeting@air.orgosep-meeting@air.org

9. 9 Registration & Shipping Materials  Presenter Registration: All presenters must register by 5 pm Eastern Daylight Time on Friday, June 21, 2013  Shipping Materials to the Hotel: If you intend to ship materials to the hotel in advance, please make sure that they do not reach the hotel before Friday, July 12, 2013. If your shipment arrives at the hotel prior to Friday, July 12, 2013 you will incur a storage fee of $50 per day. E-mail us at: osep-meeting@air.orgosep-meeting@air.org

10. 10 Presentation Tips  Tips For Putting Together Effective Presentation Materials  Person-first Language (see Exhibit 1. Examples of Person First Language in Presenter Guidelines)  Working with Interpreters E-mail us at: osep-meeting@air.orgosep-meeting@air.org

11. 11 Webinar Acknowledgment If you are viewing the recorded Webinar and have not participated in a live Webinar, please acknowledge that you have participated/reviewed the archived recording by completing this brief form: Click here to access the acknowledgment form! E-mail us at: osep-meeting@air.orgosep-meeting@air.org