1. © SYBEX Inc. 2005. All Rights Reserved. Session 2 Project Management Overview: What Is Project Management?

2. © SYBEX Inc. 2005. All Rights Reserved. Learning Objectives Be able to define what a project is Learn about the Project Management Institute (PMI) Learn what the Guide to the PMBOK is Learn the nine project management knowledge areas Determine the key skill areas in project managers (PMs) Understand the five process groups

3. © SYBEX Inc. 2005. All Rights Reserved. A project is: –A temporary endeavor designed to bring about a unique product or service –An undertaken to meet a specific business objective –Always temporary—having a definite start and end date and with a unique end result. –Must begin with a clear goal and stakeholders. What is a project?

4. © SYBEX Inc. 2005. All Rights Reserved. What do you think? From the list below, pick out those endeavors that constitute a project: –Reordering supplies for your company –Digging a foundation for a house –Learning how to fly a plane –Planning a European vacation –Preparing the yearly budget –Checking the level of suppressant in all of the fire extinguishers

5. © SYBEX Inc. 2005. All Rights Reserved. The Project Management Institute (PMI) Established 1969 Led by a chairperson and 15 board members Four primary objectives: Education and knowledge acquisition Professional development and networking Career advancement and professional standards Products and services

6. © SYBEX Inc. 2005. All Rights Reserved. There Are Two PMI Exams CAPM –1500 hours of project management experience (for college graduates – 2500 hours for non- college grads) with a duration requirement –23 contact hours of PM training –150 question, 3-hour, $300 test PMP –4500 hours of project management experience with a duration requirement –35 contact hours of PM training –200 question, 4-hour, $555 test –Requirements for continuation of certification

7. © SYBEX Inc. 2005. All Rights Reserved. Your PM Training and Advancement Plan Get your Project+ certification and develop on- the-job (or volunteer) project management experience-being careful to document any subsequent experience Sit for and obtain your CAPM. Continue with your PM experience. Join PMI. Sit for and obtain your PMP. Continue with your PM experience. Monitor certification continuation requirements.

8. © SYBEX Inc. 2005. All Rights Reserved. About The PMBOK An important PMI book describing fundamental principles of sound project management Defines a project Delineates projects versus operations Denotes the nine project management areas Denotes the five process groups

9. © SYBEX Inc. 2005. All Rights Reserved. The Nine Project Management Knowledge Areas 1.Project Integration Management 2.Scope Management 3.Time Management 4.Cost Management 5.Quality Management 6.Human Resource Management 7.Communications Management 8.Risk Management 9.Procurement Management

10. © SYBEX Inc. 2005. All Rights Reserved. The Skills a Good PM Displays Leadership Oral communications Written communications Listening Organization Time management Planning Problem solving Consensus building Conflict resolution Negotiation Team building

11. © SYBEX Inc. 2005. All Rights Reserved. You Decide Suppose that you’re the project manager in charge of constructing a new high-rise, or implementing a new computer system. –Is it necessary for the project manager to be trained and skilled in a technical occupation in addition to the management skills listed in the previous slide?

12. © SYBEX Inc. 2005. All Rights Reserved. Supporting Disciplines In addition to the general management skills needed, the PMBOK points out that PMs may require additional supporting disciplines such as: –Finance and accounting –Purchasing and procurement –Sales and marketing –Contracts and commercial law –Manufacturing and distribution –Logistics and supply chain –Strategic planning, tactical planning and operational planning –Organizational structures, organizational behavior, personnel administration, compensation, benefits and career paths –Health and safety practices –Information technology

13. © SYBEX Inc. 2005. All Rights Reserved. The Five PMI Process Groups Initiation Planning Executing Controlling Closing

14. © SYBEX Inc. 2005. All Rights Reserved. Organizational Structures Functional Matrix Projectized

15. © SYBEX Inc. 2005. All Rights Reserved. OPTIONAL: SDLC versus PMI Process Groups Discuss the differences between the SDLC and PMI Process Groups

16. © SYBEX Inc. 2005. All Rights Reserved. Next Steps For this session: –Be sure that you understand the nine project management knowledge areas –Be able to describe the key skill areas of a typical PM –Be prepared to name the five PMI Process Groups –Name the three organizational structures and discuss their differences For next session: –Read Chapter 2 and complete the end of chapter review questions. –Take some time to go to the PMI Web site and get acquainted with the organization