1. www.iSpeak.com Proprietary and Confidential Time Management iSpeak Foundation Series Month day, 2012 Instructor Name

2. www.iSpeak.com Proprietary and Confidential Agenda Introductions – What do you want to learn? Itinerary Ground Rules – Phones on Silent – Ask Questions – Participate & Respect others – Respect our schedule

3. www.iSpeak.com Proprietary and Confidential What do you struggle with? Procrastinator Do-it-all Always late Perfectionist Easily distracted

4. www.iSpeak.com Proprietary and Confidential Satori

5. www.iSpeak.com Proprietary and Confidential Time Management Unit One: Time & Organization

6. www.iSpeak.com Proprietary and Confidential TUIT

7. www.iSpeak.com Proprietary and Confidential Benefits of Time Management

8. www.iSpeak.com Proprietary and Confidential Time Destroyers According to Cigna Behavioral Health – Lack of priorities – Lack of planning – Disorganization – Procrastination – Visitors – Phone calls – eMail

9. www.iSpeak.com Proprietary and Confidential Interruptions Stay focused – Set homepage to ____________________ Limit interruptions – When meeting people ________________ and _______________________________ Direct people Request an agenda Google stand set time limits

10. www.iSpeak.com Proprietary and Confidential Time Audit “ I wasted time, and now time doth waste me. ” - William Shakespeare

11. www.iSpeak.com Proprietary and Confidential Managing your Time Procrastination Perfectionism Decision Making Inability to say No

12. www.iSpeak.com Proprietary and Confidential Exercise: Another Day at the Office

13. www.iSpeak.com Proprietary and Confidential Satori

14. www.iSpeak.com Proprietary and Confidential Time Management Unit Two: Managing Your Time

15. www.iSpeak.com Proprietary and Confidential Time Management Funnel

16. www.iSpeak.com Proprietary and Confidential Exercise: Empty your mental RAM

17. www.iSpeak.com Proprietary and Confidential Organizing your Desk

18. www.iSpeak.com Proprietary and Confidential Organizing your Desk Organizing what is ON and IN your Desk Locate files – Alphabetical – Label Maker File Types – Working – Reference – Archive

19. www.iSpeak.com Proprietary and Confidential Computer Organization Create Folders and Subfolders Match the filing system at your desk Label folders with clear descriptions Group similar items together Backup and archive regularly

20. www.iSpeak.com Proprietary and Confidential

21. www.iSpeak.com Proprietary and Confidential Recycle Bin According to the Self Storage Association and Obsessive Compulsive Foundation, an average of one million Americans have compulsive disorder syndrome - difficulty in throwing away anything for fear that they may need it later.

22. www.iSpeak.com Proprietary and Confidential Exercise: Organizing your desk, computer and email

23. www.iSpeak.com Proprietary and Confidential The purpose of Email E-mail is just a medium and not a central place for everything. E-mail has more to do about processing things to action and less about checking or responding.

24. www.iSpeak.com Proprietary and Confidential Managing Email Separate email accounts Create Folders – @ction – _CC – _MyMgr – Newsletters Goal = 1 touch per email Check email 3-4 times per day

25. www.iSpeak.com Proprietary and Confidential Using Outlook Rules

26. www.iSpeak.com Proprietary and Confidential

27. www.iSpeak.com Proprietary and Confidential Time Management Using Outlook Reduce the number of places you read e-mail Let some e-mail pass by Reduce the number of places where you manually file messages Process your e-mail using the 4 Ds Reduce your to-do list to one list Work in batches Use good judgment when sending e-mail

28. www.iSpeak.com Proprietary and Confidential Exercise: Managing Email

29. www.iSpeak.com Proprietary and Confidential Living in your Outlook Calendar

30. www.iSpeak.com Proprietary and Confidential People To Call Who What Where When

31. www.iSpeak.com Proprietary and Confidential Good To-Do List?

32. www.iSpeak.com Proprietary and Confidential Better To-Do Lists Activity Due DateImportance 1Email statement of capabilities to client XYZ April 21 st 9 2Create agenda for marketing meeting April 24 th 6 3Make hotel reservations for sales trip next month May 14 th 7 4Prepare Proposal Document for client presentation June 18 th 10

33. www.iSpeak.com Proprietary and Confidential Eisenhower Matrix

34. www.iSpeak.com Proprietary and Confidential Exercise: Prioritizing Tasks

35. www.iSpeak.com Proprietary and Confidential Do it now! Most Important Task Manage the Worst 2-minute Drill Multi-Tasking Do it right Day Before Vacation S.T.I.N.G. Tasking

36. www.iSpeak.com Proprietary and Confidential Exercise: Implementing Time Techniques

37. www.iSpeak.com Proprietary and Confidential Using your Calendar Schedule Gaps Realistic Timings Route Meetings Color Coding Set an Alarm Night Before

38. www.iSpeak.com Proprietary and Confidential Creating Checklists

39. www.iSpeak.com Proprietary and Confidential Goal Setting Process Identify Plan Implement Evaluate

40. www.iSpeak.com Proprietary and Confidential S.M.A.R.T. Goals Specific – What exactly do want to accomplish? Measurable – Is it measurable and can we measure it? Attainable – Can I achieve this goal? Relevant – Will this objective lead to the desired results? Timely – When will this objective be accomplished?

41. www.iSpeak.com Proprietary and Confidential Heavy Workloads Two Questions to ask yourself – “How did I obtain ownership of this project?” – “If others are assigned to this project too, is the workload divided appropriately?” Multiple Priorities Why can’t we say “no”? How can we say “No”?

42. www.iSpeak.com Proprietary and Confidential Degrees of Delegation Investigate and report back Investigate and recommend action Investigate and advise on action planned Investigate and take action; then advise you Investigate and take action

43. www.iSpeak.com Proprietary and Confidential Exercise: Degrees of Delegation

44. www.iSpeak.com Proprietary and Confidential Time Management Unit Three: Stress Management

45. www.iSpeak.com Proprietary and Confidential Signs of Stress Effects of Stress – Physical – Mental – Emotional Managing Stress Benefits of Motivation Positive Mental Attitude

46. www.iSpeak.com Proprietary and Confidential Exercise: The Urgency Index

47. www.iSpeak.com Proprietary and Confidential Managing Stress Positive thinking Support network Proper rest Music Work / Life balance Organization Humor Exercise Relaxation

48. www.iSpeak.com Proprietary and Confidential Motivation Benefits of Motivation – Higher Productivity – Less Stress – More Creativity Un-motivating Factors Perception and Reality Expect the best

49. www.iSpeak.com Proprietary and Confidential The Good, Bad, and New Behavior GOODGOOD Continue BADBAD Stop NEWNEW Start

50. www.iSpeak.com Proprietary and Confidential Satori

51. www.iSpeak.com Proprietary and Confidential Time Management Implement to Improve

52. www.iSpeak.com Proprietary and Confidential iSpeak Learning Methodology “Knowing is not enough; we must apply. Willing is not enough; we must do.” - Johann Goethe

53. www.iSpeak.com Proprietary and Confidential Satori

54. www.iSpeak.com Proprietary and Confidential Kaizen

55. www.iSpeak.com Proprietary and Confidential Instructor Name email@iSpeak.com 512.###.#### Thank you!

56. www.iSpeak.com Proprietary and Confidential Continue Your Learning At iSpeak University! www.ispeak.com/ispeak-university Reinforcing Video ShortsDownload Tools