1. Chapter 1 Quick Links Slide 1 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Understanding the Desktop Publishing Process Advanced Microsoft ® Word 2003: Desktop Publishing

2. Chapter 1 Quick Links Slide 2 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Performance Objectives  Upon successful completion of Chapter 1, you will be able to evaluate design elements in a desktop published document for the appropriate use of focus, balance, proportion, contrast, directional flow, consistency, color, and page layout.

3. Chapter 1 Quick Links Slide 3 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Desktop Publishing Terms  Alignment Alignment  Asymmetrical design Asymmetrical design  Balance Balance  Color Color  Consistency Consistency  Contrast Contrast  Directional flow Directional flow  Focus Focus  Legibility Legibility  Proportion Proportion  Symmetrical design Symmetrical design  Thumbnail sketch Thumbnail sketch  White space White space  Z pattern Z pattern  Click a link to advance to the related slide. 

4. Chapter 1 Quick Links Slide 4 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Word Features Used  Getting Started task pane Getting Started task pane  Microsoft Office Document Imaging Microsoft Office Document Imaging  Microsoft Office Online Assistance Microsoft Office Online Assistance  Microsoft Office Online Clip Art and Media Microsoft Office Online Clip Art and Media  Microsoft Office Online Templates Microsoft Office Online Templates  Microsoft Office Picture Manager Microsoft Office Picture Manager  New Document task pane New Document task pane  Open as Read-Only Open as Read-Only  Page Setup Page Setup  Click a link to advance to the related slide. 

5. Chapter 1 Quick Links Slide 5 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Defining Desktop Publishing  Desktop publishing: publishing can now literally take place at your desk. Paul Brainard, President, Aldus Corporation  Involves the use of desktop publishing or word processing software such as: Microsoft Publisher 2003 Word 2003  Allows the user to produce professional- looking documents for both office and home use.  Today’s office support staff are increasingly being required to create more sophisticated documents.

6. Chapter 1 Quick Links Slide 6 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Defining Desktop Publishing…/2  In traditional publishing, several people may be involved in completing a project.  With desktop publishing software, one person may be performing all of the tasks.  Both approaches involve: planning the project organizing content analyzing layout and design arranging design elements typesetting printing distribution

7. Chapter 1 Quick Links Slide 7 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Initiating The Desktop Publishing Process  The process of creating a publication begins with two steps: 1.planning the publication 2.creating the content

8. Chapter 1 Quick Links Slide 8 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Planning the Publication  Initial planning is probably the most important step.  Consider the following: What is the purpose of your publication? Who is your intended audience? What type of document best conveys your message? How will the publication be delivered? What do you expect your audience to do after reading your message? What is your budget?

9. Chapter 1 Quick Links Slide 9 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating the Content  The goal is to get the message across.  The document should communicate the message clearly.  Identify your purpose and start organizing your material.  Establish a hierarchy of importance among the items.  Clear and organized content combined with an attractive layout and design contributes to the effectiveness of your message.

10. Chapter 1 Quick Links Slide 10 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Designing The Document  A well-planned design sets your work apart from others, and it gets people to read your message.  Design helps organize ideas so the reader can find information quickly.  Consider the: purpose of the document target audience method of distribution

11. Chapter 1 Quick Links Slide 11 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Designing The Document…/2  Answering these questions may help you determine the design and layout: What feeling does the document elicit? What is the most important information and how can it be emphasized? What different types of information are presented? How much space is available?

12. Chapter 1 Quick Links Slide 12 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Thumbnail Sketch  A rough sketch used in planning a layout and design.  A miniature draft of the document you are attempting to create.  Allows you to experiment with alternative locations for elements.

13. Chapter 1 Quick Links Slide 13 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Design Concepts  Design concepts that professional designers use as guidelines include:  Creating Focus  Creating Balance  Providing Proportion  Creating Contrast  Creating Directional Flow  Establishing Consistency  Using Color

14. Chapter 1 Quick Links Slide 14 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Focus  An element used to attract the reader’s eyes.  Elements are large, dense, unusual, and/or surrounded by white space.  White space: Background space with no text or graphics.

15. Chapter 1 Quick Links Slide 15 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Focus with Text  Draw the reader’s attention by using text with: weight contrasting style expanded letter-spacing varying font sizes reversed color shape (WordArt) drop caps

16. Chapter 1 Quick Links Slide 16 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Focus with Titles and Subheadings  Use large or bold type surrounded by enough white space to contrast with the main text.  Keep the following points in mind: state the title in a precise manner select readable typefaces size the title in proportion to its importance set the title in a larger type size subheads provide order and give clues about the content  Legibility: the ease with which individual characters are recognized.

17. Chapter 1 Quick Links Slide 17 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Focus with Graphic Elements  The following elements establish focus: ruled lines clip art cropped images watermarks AutoShapes photographs charts, graphs, and diagrams tables pull quotes sidebars preprinted papers

18. Chapter 1 Quick Links Slide 18 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Balance  Balance: The equal distribution of design elements on a page.  Symmetrical design: Balancing similar elements equally on a page (centered alignment).  Asymmetrical design: Balancing contrasting elements on a page.

19. Chapter 1 Quick Links Slide 19 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Balance Designs Symmetrical designAsymmetrical design

20. Chapter 1 Quick Links Slide 20 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Multiple-Paged Documents  Look at type and graphics in terms of each two-page unit, or spread. click File, Page Setup  click  select an option 

21. Chapter 1 Quick Links Slide 21 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Providing Proportion  Sizing elements in relation to their relative importance and to each other.

22. Chapter 1 Quick Links Slide 22 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Contrast  The difference in the degrees of lightness and darkness on a page.  Text with a low level of contrast gives an overall appearance of gray.  Strong contrast can achieve focus on a page and can assist with organization.

23. Chapter 1 Quick Links Slide 23 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Contrast…/2  Text contrast can be accomplished by: changing text direction using a serif and sans serif typeface using a larger and smaller font size caps and lowercase roman and italics thick and thin fonts drop caps and normal Code Red Blue Moon Chicago POWER

24. Chapter 1 Quick Links Slide 24 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Contrast…/3  Special characters used as bullets contribute to the visual contrast.  White space is an important tool in achieving contrast.  The use of color can also add to the contrast level on a page.

25. Chapter 1 Quick Links Slide 25 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Directional Flow  Positioning elements to draw the reader’s eyes through the document.  Organize the information by grouping related items.

26. Chapter 1 Quick Links Slide 26 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Ranking Elements  Emphasize the information that plays the most important role in conveying your message.

27. Chapter 1 Quick Links Slide 27 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Z Pattern  When scanning a page, the eyes tend to move in a Z pattern—upper left corner to bottom right corner.

28. Chapter 1 Quick Links Slide 28 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Choosing Visual Alignment  Aligning text and/or graphics on a page.  Greatly influences the directional flow in a document.

29. Chapter 1 Quick Links Slide 29 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Establishing Consistency  Uniformity among design elements.  Design elements should remain consistent to achieve a degree of unity: margins columns typefaces type sizes spacing alignment color  Inconsistency can confuse and frustrate the reader.

30. Chapter 1 Quick Links Slide 30 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Color  A powerful tool in communicating a message.  Use color or white space to emphasize the main message and give the eye a break from too much text.  1/3 of document should be white space.

31. Chapter 1 Quick Links Slide 31 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Color…/2  Inexpensive alternative—use colored paper or preprinted paper.

32. Chapter 1 Quick Links Slide 32 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Evaluating Documents Using the Document Analysis Guide  Tool used to evaluate design concepts.  Printed from the student data files.

33. Chapter 1 Quick Links Slide 33 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Opening a Document as Read-Only  Eliminates the risk of saving over the original copy of a document.  A document opened as read-only may be read, printed, or edited.  Use the Save As dialog box to enter a new name for the document.

34. Chapter 1 Quick Links Slide 34 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Word 2003 in Desktop Publishing  Word 2003 provides an efficient means of editing and manipulating text and graphics to produce professional-looking documents and Web pages.  Desktop publishing features include: a wide variety of fonts and special characters drawing capabilities text and graphics wrapping options charting text design capabilities graphics manipulation image editing tools predesigned templates and wizards

35. Chapter 1 Quick Links Slide 35 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Putting It All Together  Study good design—keep an idea file.  Experiment with different layouts and designs.  Take the time to design!  Communicate, do not decorate!  Less is best!  Readability is the key!

36. Chapter 1 Quick Links Slide 36 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Sample Portfolios

37. Chapter 1 Quick Links Slide 37 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Microsoft Resources  Office 2003 includes access to smaller utility programs and links to resources on the Microsoft Web site. www.microsoft.com

38. Chapter 1 Quick Links Slide 38 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Microsoft Office Online Templates  Hundreds of Office templates available. Click a link in either task pane to access the Web page.

39. Chapter 1 Quick Links Slide 39 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Microsoft Office Online Templates Web Page

40. Chapter 1 Quick Links Slide 40 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Microsoft Office Online Assistance  Use for advice and answers to questions.  Each category includes hyperlinks to related sites. Click the link in the Word Help task pane to access the Web page.

41. Chapter 1 Quick Links Slide 41 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Microsoft Office Online Assistance Web Page

42. Chapter 1 Quick Links Slide 42 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Microsoft Office Online Clip Art and Media  Offers a gallery with hundreds of clip art, photos, and animated graphics you can download. Click the link in the Clip Art task pane to access the Web page.

43. Chapter 1 Quick Links Slide 43 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Microsoft Office Online Clip Art and Media Web Page

44. Chapter 1 Quick Links Slide 44 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Microsoft Office Tools  Every edition of Office 2003 includes an assortment of office tools including: Microsoft Office Picture Manager Microsoft Office Document Imaging

45. Chapter 1 Quick Links Slide 45 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Microsoft Office Picture Manager  A new tool introduced with Office 2003.  Allows you to: organize large collections of image files convert images to alternative formats compress images edit images

46. Chapter 1 Quick Links Slide 46 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Microsoft Office Picture Manager

47. Chapter 1 Quick Links Slide 47 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Microsoft Office Document Imaging  Used to scan single- and multiple-page documents and export scanned text and images to Microsoft Word.  Allows you to: search for text in scanned documents reorganize scanned document pages send scanned documents to others in e-mail or as a fax over the Internet annotate scanned documents and faxes

48. Chapter 1 Quick Links Slide 48 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Microsoft Office Document Imaging

49. Chapter 1 Quick Links Slide 49 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. DTP Pointers  Consider the demographics of your target audience.  Pick up design ideas from the works of others.  Take the time to design!  A well-designed headline attracts the reader’s attention.  Subheads provide order to your text and give the reader further clues about the content of your publication.  Graphic images should be relevant to your intended message.

50. Chapter 1 Quick Links Slide 50 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. DTP Pointers…/2  Keep your design simple.  Graphics should face the text.  Make contrasting elements strong enough to be noticed.  Add contrast by setting headings and subheads in larger, denser type.  Use bullets to organize information and add visual contrast.  Use plenty of white space to convey an open, lighter feeling.

51. Chapter 1 Quick Links Slide 51 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. DTP Pointers…/3  Rank information according to its importance in conveying the intended message.  Position related items close to each other on the page.  Save center alignment for formal, conservative documents.  Use a strong left or right alignment to visually connect elements on a page.  Use of repetitive, consistent elements establishes unity within a document.

52. Chapter 1 Quick Links Slide 52 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. DTP Pointers…/4  Inconsistency confuses and frustrates the reader.  Use color to create focus, organize ideas, and emphasize important elements.  Use color sparingly.  Experiment with different layouts and designs.

53. Chapter 1 Quick Links Slide 53 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Commands Review Connect to Microsoft Office Online View, Task Pane, Getting Started task pane, click Connect to Microsoft Office Online hyperlink; or Help, Microsoft Office Online, click hyperlinks to Home, Assistance, Training, Templates, Clip Art and Media, Downloads, Office Marketplace, or Product Information Microsoft Office Online Clip Art and Media View, Task Pane, Other Task Panes button, Clip Art, click Clip art on Office Online hyperlink; or Help, Microsoft Office Online, click Clip art on Office Online hyperlink Microsoft Office Online Templates View, Task Pane, New Document task pane, click Templates on Office Online hyperlink

54. Chapter 1 Quick Links Slide 54 Performance Objectives Desktop Publishing Terms Word Features Used Defining Desktop Publishing Initiating the Desktop Publishing Process Designing the Document Evaluating Documents Using the Document Analysis Guide Using Word 2003 in Desktop Publishing Using Microsoft Resources Using Microsoft Office Tools DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Commands Review…/2 Microsoft Office Document Imaging Start, All Programs, Microsoft Office, Microsoft Office Tools, Microsoft Office Document Imaging Microsoft Office Picture Manager Start, All Programs, Microsoft Office, Microsoft Office Tools, Microsoft Office Picture Manager Multiple pages options File, Page Setup, Margins tab, Multiple pages down-pointing arrow; then choose Normal, Mirror Margins, 2 pages per sheet, or Book fold Task paneView, Task Pane or Ctrl + F1