1. Registration 2012/3 Sandy Day, Registry Services Ian Lee, Academic Systems Tracy Banks, Student Finance

2. Introduction  2012/3 Registration  Preparation  Communications and information for students  Registration process  Arrivals weekend/Fresher’s Week  Student Portal  Registration demonstration  Post registration processes

3. Registration preparation  Progression of continuing students 1 st August – 8 th August 2012  Transfer of new applicants (RPR for unconditional, RCD for conditional)  New students can activate their IT access via the security code on receipt of the welcome email  Students can select online modules from Thursday 23 rd August 2012  Online registration for RETURNING students available from Monday 20 th August 2012  Online registration for NEW students available from Monday 3 rd September 2012  Online registration will close for all on Friday 5 th October 2012

4. Communicating with students All new students: Sent welcome email from Admissions Returning students who are RPR: Receive email when online registration opens 20 th August 2012 All new students who are RPR: Receive email when online registration opens 3 rd September 2012 Reminders on 14 th September and 21 st September Registration closes at midnight on 5 th October Registration is closed on 8 th October Only students who are RPR will receive reminders

5. Sources of information and access Home page link New students pages Registration http://www.exeter.ac.uk/newstudents/ http://as.exeter.ac.uk/support/admin/taught/registrationandstudentstatus/registration

6. 2012/3 Online Registration  Who?  New Unconditional Home/EU: Full Time UG/PG/PGCE/ & Distance Learners/ Part Time PG/ Returning students No restrictions/off campus  New Conditional International: Full Time, Erasmus, JYA, PGCE if CRB outstanding On campus after presenting documents to Admissions and cleared to register  SITS Statuses  RPR (provisionally enrolled) able to register  RCD (conditional), RHL* (results held), RDB (debtor) unable to register A late fee of £50 is payable if students do not register within the allocated dates.

7. Fresher’s Week - Exeter Arrivals Week Saturday 15 th September – Friday 21 st September Admissions International Student Advisers IT Helpdesk Student Finance Student Information Desk UniCard printing and collection All services based in the Forum

8. Fresher’s Week- Cornwall Arrivals Weekend: Sat 15, Sun 16: Admissions, Registry and Student Finance Lower Stannary Refectory 08.00 – 18.00 Mon 17 September onwards: Admissions, Registry and Student Finance Peter Lanyon Building Reception UniCard collection Peter Lanyon Building Reception 10.00 – 12.00 and 14.00 – 16.00

9. MyExeter (the Student Portal)

10. New Students: IT username & password collection

11. Post-Registration Processes  On Monday 8 th October RPR status amended to “Not Registered” (RNR)  IT access withdrawn from next working day  Spreadsheets of non-registered students supplied to Colleges - any ‘No shows’ (RCD, RNR) investigated by Colleges, Admissions and Registry  Colleges are encouraged to run their Oracle report to identify non-registrations  Any special cases to be discussed direct with Registry please not the Student Information Desk (regadmin@exeter.ac.uk if by email)

12. Late Arrivals and International Tier 4 students  On Monday 8 th October all non-registration records set to RNR (not conditional RCD records)  If the student is due to arrive after the programme start date please record the late arrival date and reason in SPR UDF  Automatic notification is sent to PBS Registry, Accommodation and PBS Admissions  Registry amend to RPR if necessary  To comply with UKBA legislation we are required to report non-enrolments within the 10 day deadline No student is reported for non-registration to the UKBA without prior consultation with the College

13. Information for Colleges and Professional Services Staff  Registry website for more info:  Screen shots of the online demonstration  Key dates and FAQ  This presentation  All STAFF ONLY queries to regadmin@exeter.ac.ukregadmin@exeter.ac.uk  All STUDENT queries to sid@exeter.ac.uksid@exeter.ac.uk  All Cornwall STUDENT queries to cc-registry@exeter.ac.ukcc-registry@exeter.ac.uk http://as.exeter.ac.uk/support/admin/staff/registryservices/registration/

14. Any questions?

15. What you can do to help? Please encourage your students to register…….. Thank you and best wishes everyone for a successful registration!