1. Visit our Focus Rooms Evaluation of Implementation Proposals by Dynamics AX R&D Solution Architecture & Industry Experts Gain further insights on Dynamics AX Industry Solution Offerings Resolution Guidance on Solution Roadblocks Networking Focus Topic Highlight Business Intelligence Tuesday 2.15pm – 5.45pm Risso 6C Risso 8A Risso 7B Risso 7A Risso 6C Risso 6A/B

2. DISCLAIMER ©2011 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. Other names and brands may be claimed as the property of others. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. All pre-release product release dates and features specified are preliminary based on current expectations, and are subject to change without notice. Microsoft may make changes to specifications and product descriptions at any time, without notice. Sample code included in this presentation is made available AS IS. THE ENTIRE RISK OF THE USE OR THE RESULTS FROM THE USE OF THIS CODE REMAINS WITH THE USER. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION. NO LICENSE, EXPRESS OR IMPLIED, BY ESTOPPEL OR OTHERWISE, TO ANY INTELLECTUAL PROPERTY RIGHTS IS GRANTED BY THIS PRESENTATION. Microsoft products are not intended for use in medical, life saving, or life sustaining applications.

3. NICE,FRANCE LEARN | INSPIRE | INNOVATE TECHNICAL CONFERENCE 2011

4. MANAGING THE ACCOUNTS PAYABLE PROCESS ANNETTE BRUER SESSION CODE : BRK240 MICROSOFT DYNAMICS AX R&D MICROSOFT CORPORATION

5. Today we will show you…

6. Components in action today

7. Pains and challenges

8. When to use the features Dynamics AX 2012 Feature When to use it Support for invoices that are not based on a purchase order For purchases of non-stocked items, such as office supplies For one-time purchases of a currency value that is not significant enough to meet your company’s threshold of requiring a purchase order Invoice validation policies Invoice totals matching provides a “light-weight” matching solution that benefits companies that typically invoice their entire order on a single invoice Two-way matching between the invoice and the order is advantageous for companies that do not want to track quantity differences, such as where service items are being ordered Prepayments Use prepayment functionality to track your expenditures where vendors require payment in advance of delivery of the goods or services

9. E2E Process : Product Demo E2E Name : Procure to pay Communicate purchase request Purchase order Receipts Invoices Payment Vendor requests Prepayment Invoice validation and reconciliation Requester Purchasing Agent AP Clerk Accounting manager

10. Demo 1: Streamlined invoice entry PersonaPain Points and ChallengesFeatures CoveredResults and Benefits April Needs fewer interruptions Needs efficient collaboration between the operations and finance departments User-interface enhancements Support for invoices not based on purchase orders Invoice grouping Ease of use linking to purchase orders Less time spent entering invoices, leading to increased efficiency One central entry point for all of your invoices, resulting in decreased learning curve Ability to group and process invoices together Phyllis Needs information to make the rights decisions in a timely manner Support for invoices not based on purchase orders Invoice grouping Ability to group and process invoices together, at one time vs. being interrupted throughout day for approvals

11. Concepts & Definitions for Demo 2 Invoice validation basic example:

12. Demo 2 : Invoice validation policies PersonaPain Points and ChallengesFeatures Covered April Needs to drive down the cost of managing discrepancies Needs efficient collaboration between the operations and finance departments Invoice totals matching 2-way vs. 3-way matching Phyllis Needs help managing frequent policy changes Invoice matching set up

13. Concepts & Definitions

14. demo Invoice totals matching and 2-way/3 way matching options

15. Demo 2 : Invoice validation policies recap PersonaPain Points and ChallengesFeatures CoveredResults and Benefits April Needs to drive down the cost of managing discrepancies Needs efficient collaboration between the operations and finance departments Invoice totals matching 2-way vs. 3-way matching Policy violations are automatically flagged by system Elimination of need to manually figure out discrepancies Phyllis Needs help managing frequent policy changes Invoice matching set up Policies can be configured to match ‘real life’ business practices Results in fewer interruptions and quicker processing

16. Demo 3 : Prepayment processing PersonaPain Points and ChallengesFeatures CoveredResults and Benefits April Needs efficient collaboration between the operations and finance departments Processing of the prepayment request Prepayment audit trail Collaboration is enhanced by tight audit trail, ensuring timely payment of vendor Errors caused by re-keying data are reduced Alicia Needs smooth collaboration between the operations and finance departments Prepayment definition setup Fewer data entry errors because of predefined accounting policies More time spent on operational activities

17. Prepayment process

18. Top Tips from the Session Invoice entry now supports non-PO related invoices. Line type must be non-stocked. Free-text entry is NOT supported Invoice grouping does NOT provide the ability to enter a group total Business productivity gains are notable when creating an invoice based off of purchase orders and product receipts Invoice totals matching is a light-weight matching process, perfect for those companies that typically invoice their entire order on a single invoice Two-way matching is advantageous for service types of items When upgrading from Dynamics AX 2009 to Dynamics AX 2012, for those already using invoice matching validation, all of your purchase order lines will be upgraded to have a matching policy of 3-way matching. You can edit the matching policy, if you would like to use 2-way matching for those saved PO’s. Workflow can be set up conditionally to run against invoice matching results Prepayments tightly couple the purchase order, the prepayment and the final invoices

19. What we showed you today… Streamlined invoice entry – Enhanced user interface that matches the way April, the AP clerk, works – Invoice grouping mechanism – Easy linking to purchase orders and product receipts – Ability to create invoices not based on purchase orders Invoice validation policies – Invoice totals matching – Two-way matching Prepayment processing

20. Related sessions BRK228: Managing Financials with Microsoft Dynamics AX 2012 BRK218: Utilizing the workflow infrastructure to automate your business processes and improve performance BRK237: Deep Dive into Microsoft Dynamics AX 2012 Financial Foundations BRK248: Vendor Management Lifecycle and Self-Service Portal

21. Visit our Focus Rooms Evaluation of Implementation Proposals by Dynamics AX R&D Solution Architecture & Industry Experts Gain further insights on Dynamics AX Industry Solution Offerings Resolution Guidance on Solution Roadblocks Networking Focus Topic Highlight Business Intelligence Tuesday 2.15pm – 5.45pm Risso 6C Risso 8A Risso 7B Risso 7A Risso 6C Risso 6A/B

22. Q&A

23. © 2011 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows 7 and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.