1. TA Conference 2013 in Prague Planning Committee – next steps and schedulling 1st TA Conference Planning Committee session, Prague February 15, 2012 Lenka Hebakova Strategic Studies Department Technology Centre ASCR

2. 2 Presentation structure 1.Roles in the 1st TA conference organisation 2.Next steps and schedulling 3.Planning Committee - tasks summary

3. 3 1. Roles in the organisation: TC ASCR TC ASCR and KIT/ITAS = organisers – consultation of modules and schedule with the consortium and the PC TC ASCR hosts the 1st conference – responsible for the programme, invited partners, organisational issues – e.g. booking the venue, organising hotel accommodations, catering services and providing conference documents for participants. (2/13) TC ASCR publishes conf. papers – PPTs, speeches, discussions results, round tables to be summarised by rapporteurs. (4/13)

4. 4 1. Roles in the organisation: KIT/ITAS KIT finalises the CfP, distribution list KIT invites: a)Keynote speakers for the conference thematic topics; b)Rapporteurs to present the results of T2.1/2.2/4.1/4.2 c)Politicians and stakeholders who could initiate an open societal dialogue; d)Scientists (Call for papers). KIT participates on dealing with organisational issues, elaborating the programme – topics, themes, panels..

5. 5 2. Next steps and schedulling: Part I 2/12: Organisational questions to be solved (1/2 days?, venue - booking, date, speakers incl. PACITA outcomes) 3/12: CfP final – published and sent, distribution list (consulted with PC), keynote speakers asked 6-7/12: Facilities booked, CfP evaluation – draft list sent to partners 8/12: inviting keynote speakers, round-table participants, moderation + sending preliminary invitation (translated and adopted by each partner)

6. 6 2. Next steps and schedulling: Part II 10/12: Finishing the programme – sent with practical information, online registration (website?), partners to be invited - identified with all partners 12/12: List of rapporteurs, participants – final 2/13: 1st TA Conference Prague 4/13: PPTs and speeches, discussions summaries from rapporteurs published

7. 7 2. Next steps and schedulling: Suggested venue.. Diplomat hotel, Prague 6 – Dejvice, Evropská 15 http://www.diplomathotel.cz/en/conference-meeting/

8. 8 3. Planning Committee: Tasks summary Call for papers, distribution list consulted – till March Keynote speakers recommendations – till August Invitation letter comments – till August Programme finalised – till October Partners to invite – till October Rapporteurs, round-table participants, moderators – till October Layout / website – ways of dissemination discussed throughout 2012

9. 9 Any questions? Lenka Hebakova (hebakova@tc.cz) Strategic Studies Department Technology Centre ASCR http://www.tc.cz http://www.pacitaproject.eu/ Thank you for your attention!