1. Child and Adult Care Food Program Wisconsin Department of Public Instruction Vendor Agreements Guidance Memorandum #13 http://fns.dpi.wi.gov/fns_centermemos

2. Vendor Agreements Meeting Documentation Requirements

3. Vendor Agreements Meeting Documentation Requirements GM 13C  Executing a vendor agreement for purchasing meals does not exclude your agency from the responsibility of insuring that CACFP regulations are met when meals are provided. Guidance Memorandum 13C The child care institution has the responsibility of insuring that CACFP regulations are met when meals are provided by an outside source. The vendor is responsible for maintaining production records showing the quantity of food prepared for the children and delivery records showing amounts of food supplied daily in accordance with the negotiated agreement and the requirements listed in Guidance Memorandum 9C: Recordkeeping Requirements for the Child and Adult Care Food Program, Part C.

4. Vendor Agreements Meeting Documentation Requirements The CACFP Vendor Agreement The vendor is responsible to maintain documentation for the quantities provided for each meal for verification of meeting the portion size requirements.

5. Vendor Agreements Meeting Documentation Requirements  During a program review by DPI consultants, agencies that purchase meals from an outside source must be prepared to show how they monitor the delivered meals to ensure they are receiving the required quantities of food from the vendor.  Vendors may provide documentation of quantities provided in the form of a production record or daily delivery/packing slip.

6. Vendor Agreements Meeting Documentation Requirements  Your agency must assure that the vendor is maintaining the required quantity documentation that can verify at least the minimum quantity requirements are being met.  Routinely examining vendor’s production records, requesting CN label information or comparable manufacturer’s information for commercially prepared combination items like chicken nuggets and fish sticks, verifying size and number of portions received.  Commercially prepared combination items: We recommend that if the vendor has cycle menus, request for CN label information on all items within the cycle menus. Otherwise request it for items served during a selected period of time.

7. Vendor Agreements Meeting Documentation Requirements  Ideally, the vendor will supply the required quantity information, including CN label information when applicable, on daily records, such as on the delivery/packing slip.