1. An Essential Part of a Smooth Running Team

2. INFORMATION DISIMINATIONBUILD SEASON SUPPORTFUNDRAISING/SPONSORS BENEFITS

4. SET UP AN EMAIL ACCOUNT  DEDICATED FOR CONTACTING TEAM PARTICIPANTS  SET UP GROUPS TO MAKE EMAILING EASIER

5. DEVELOP EMAIL DATABASE  PARENT EMAIL ADDRESSES  STUDENT EMAIL ADDRESSES  MENTOR EMAIL ADDRESSES  ALUMNI EMAIL ADDRESSES  SPONSOR/DONOR EMAIL ADDRESSES

6. SOCIAL MEDIA  GOOGLE CALENDAR  FACEBOOK PAGE  TWITTER  YOU TUBE ACCOUNT  TEAM WEBSITE

7. SELECT A PARENT COORDINATOR  TRY TO CHOOSE A SEASONED PARENT  SECOND OR THIRD YEAR TEAM MEMBER IS HELPFUL

8.  LIST WHAT YOU NEED FROM PARENT SUPPORT  LOOK FOR AN ASSISTANT COORDINATOR  SET UP A PARENT MEETING EARLY IN THE YEAR START OUT SLOW

10. THE PARENT MEETING

11. THE PARENT HANDBOOK

12. WHAT TO INCLUDE IN YOUR PARENT HANDBOOK  BASICS – WHAT IS ROBOTICS - WHAT IS FIRST  HOW DOES THE TEAM RUN/WHEN DO WE MEET  EVENTS/COMPETITIONS  WHO DO I CONTACT  WHERE DO I GO FOR INFORMATION

13. THE PARENT MEETING WHAT DO I COVER  PARENT HANDBOOK  TEAM SCHEDULE  TEAM APPAREL  BUILD SEASON COMMITMENT  TEAM TRAVEL  CONTACT INFORMATION  FINANCIAL COMMITMENT  HOW CAN PARENTS HELP  FUNDRAISING  SPONSOR/MENTOR SEARCH

16. GETTING THE INFORMATION OUT  MAINTAIN PARENT CONTACT AT LEAST TWICE A MONTH  BE SURE AND KEEP YOUR SPONSORS/DONORS INFORMED  cc THE COACH ON ALL EMAILS

17.  DO NOT OVERLOAD YOUR EMAILS  SHORT AND CONCISE SOUND BITES

18. HOW TO ASK FOR HELP  KEEP THE REQUEST SIMPLE  GIVE THE PARENT CHOICES  EVERYONE KNOW S WHAT THE OTHERS ARE DOING: REPLY ALL  BE THE CHEERLEADER – PRAISE ALL CONTRIBUTIONS

19. WHAT DO I ASK FOR  DONATIONS OF ITEMS THE TEAM NEEDS  FOOD FOR BUILD SEASON  ASSISTANCE WITH LUNCHES FOR LOCAL EVENTS  SEARCH FOR SPONSORS AND MENTORS  FUNDRAISING IDEAS

20. TEAM BUILDING EVENTS  KICK OFF EVENT  YEAR END PARTY  MENTOR APPRECIATION

21. PARENT INCLUSION EVENTS  PARENT INFORMATIONAL MEETING  KICK OFF BREAKFAST AND VIDEO  INVITE PARENTS, SPONSORS AND DONORS TO COMPETITIONS/EXHIBITIONS  INVITE PARENTS, SPONSORS & DONORS TO FUNDRAISING EVENTS  INVITE PARENTS AND SPONSORS TO YEAR END PARTY

22. Forming a 501C3 Not for Profit

23. HOW DO I START  Set up Bylaws  Elect Officers  File Corporation Application with State  Obtain EIN from IRS  Apply for Tax Exempt status with IRS

24.  Creates a strong support mechanism for your team  Formation will require officers …. Instant base for your parent group  Provides a way for sponsors and patrons to make tax deductible donation to your team  Provides an accounting and tracking mechanism for fundraising activities BENEFITS

25. HELPFUL WEBSITES  http:/www.sos.mo.gov/forms/corp/corp52.pdf  http://extension.missouri.edu/notprofit/notprofit.aspx

27. ASK YOUR PARENTS FOR IDEAS

28. START SIMPLE

29. MOVE UP TO MORE INVOLVED FUNDRAISERS

31. LOOK AT WHAT WORKS FOR OTHER TEAMS

33.  ASK IF THEIR CORPORATION OFFERS ANY FUNDING OR MENTOR CANDIDATES  ASK IF THEY BELONG TO ORGANIZAIONS THAT FUND OR MIGHT HAVE MENTOR CANDIDATES  ASK IF ANY FAMILY MEMBERS HAVE CONTACTS PARENTS ARE A GREAT SOURCE

34. PARENTS WANT TO HELP ALL YOU HAVE TO DO IS ASK

35. AND A STRONG PARENT COORDINATOR WILL BUILD THE BRIDGE OF COMMUNICATION BETWEEN YOU AND YOUR PARENTS