1. Diversion, Planning and Local Assistance Division Historical Progress, Achievement Of Diversion Goals And Future Program Implementation Efforts Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

2. Statutes and Strategic Plan Extensive statutory requirements include: Board review of jurisdiction and state agency waste management plans and plan implementation Board fining authority for jurisdiction failure to implement waste management plans Disposal Reporting system Board technical assistance and tools School site recycling assistance DPLA Activities implement Strategic Plan Goals: Goals 2,3,4,5 and 7 Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

3. Statewide We Are Almost There Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

4. Programs Implemented by Jurisdictions from 1990 to 2000 Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

5. The Bottom Line: Yes We Are Making Progress Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

6. Jurisdiction Diversion Rates 2000 Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

7. Jurisdiction Diversion Rates by Region Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

8. Trend for Number of Planning Documents submitted in from of the Board. Planning Documents Reviewed by the Board from 1993 to 2002 Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

9. Future Board Actions Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

10. Southern California Jurisdictions Biennial Review Compliance for 2000 Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

11. Northern California Jurisdictions Biennial Review Compliance for 2000 Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

12. Reporting Success by: State Agencies/Facilities Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

13. 2001 Status of State Agencies Overall State Agencies worked to meet the mandate timeline. 2001 Statistics 428 agencies/facilities were to report 406 Complied with reporting mandate Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

14. 2002 Status of State Agencies State Agencies working to meet the mandate. 2002 Statistics 427 agencies/facilities to report 323 complied with reporting mandate 67 finalizing report for submittal 37 Still need to meet reporting mandates Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

15. State Agency Assistance to date Workshops A total of 15 workshops statewide Site Visits To date 58 have been completed On site technical assistance To over 150 state entitiies Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

16. Jurisdiction Outreach, Tools and Models  School DEEL--Waste Reduction Website Technical Assistance and Training Model Programs  Food Scrap Diversion Assistance Models Regional Workshops  Large Public Venue Diversion Website Models  Business Waste Audit Training and Assistance for Jurisdictions Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

17. In the Beginning There Was No Automation … Diversion rate calculations were done by hand, a painstaking process. There was no easy way for the public to view board data There was no model annual report. Report formats varied widely. Board staff spent enormous amounts of time reviewing and analyzing jurisdiction reports Jurisdictions spent a lot of time and money reporting to the CIWMB. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

18. The Age of Databases and Automation… Early 1990’s – Data in Excel Spreadsheets and WordPerfect The “Interim Database” Document Tracking (Status of Jurisdiction Plans) Diversion program information Mid 1990’s – Started building databases and automating processes Excel Diversion Rate Calculator Planning Annual Report Information System (PARIS) database – jurisdiction diversion program information Disposal Reporting System (DRS) database – jurisdiction disposal data Waste Characterization Database Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

19. Today: Automated Systems aid DPLA & Board Customers Computer-based tools help optimize staff and stakeholders’ time Save time on routine filings and data entry Cut costs for complying with mandates Analyze data, project trends and workloads Allow focus of resources on diversion program implementation Provide easy web based access to critical decision making data Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

20. What Automated Systems? Electronic Annual Report (EAR) and State Organization and Agency Recycling Database(SOARD) Electronic SB 1066 Diversion Program Updates (E- 1066) Databases: PARIS, DRS, Waste Characterization, Jurisdiction Goal Achievement and Progress System, Document Tracking, Geographical Information Systems Jurisdiction Waste Stream Profiles Countywide, Regionwide, Jurisdiction Progress Report Several other on-line web reports Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

21. DPLA Tools Timeline 1995/96: Excel calculator developed to verify jurisdiction- submitted diversion rates. Model Annual Report developed to simplify annual report submittal. 1997: Using Excel calculator, Board calculates diversion rates and mails to jurisdictions. 1998/99: Excel application made available for jurisdictions to calculate diversion rates. On-line calculator also launched with print-out to include in the Annual Report. 2000: Disposal trends displayed geographically 2001: Regionwide Countywide Jurisdiction Summary report gives instant access to Biennial Review data. 2001: On-line calculator and Model Annual Report merge into Electronic Annual Report (EAR) for jurisdictions 2001: Model Annual Report for State Agencies (SOARD) Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

22. The On-line Diversion Rate Calculator Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

23. Jurisdiction Annual Reports Fully Automated Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

24. Jurisdictions Embrace New Methods Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

25. DPLA Customers Weigh In Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

26. DPLA Saving Customers’ Time Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

27. New Tools Help DPLA Analyze Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

28. Time to Complete Biennial Reviews Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

29. State Agency Annual Reports Fully Automated Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

30. Web Access to State Agency Annual Reports Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

31. State Agencies Embrace Electronic Filing Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

32. Diversion Program Information Jurisdiction and statewide PARIS program listings and reports available on the web. PARIS data updated on the web with the Electronic Annual Reporting system. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

33. Waste Diversion Program Summary Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

34. Statewide Diversion Program Data Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

35. Historical Base Year Data Report Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

36. Countywide Regionwide Jurisdiction Progress Report Biennial Review Data on Demand Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

37. DPLA Related Web Site Pages Centralized information storehouse of tools and information for jurisdictions and state agencies and tools for schools 1400% increase in Web site use since 01/1999 Examples of diversion measurement and reporting tools: Local Government Central Library Countywide, Regionwide, Statewide DiversionReport Planning Annual Report Information System Tools for Schools State Agency Tools Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

38. Web Hits 1998-2003 Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

39. WasteLine Service Created in 1999 as an e-mail and phone- based service providing answers to data and information requests Goals of WasteLine Customer service through timely and accurate responses Source for new tools and information development (Web pages, databases, reports, publications) Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

40. Changes in Disposal Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

41. Outflows for 2000 Disposal Outflows for 2000 Geographical Information Systems Present

42. Inflows for 2000 Disposal Inflows for 2000 Geographical Information Systems Present (cont.)

43. Geographical Information Systems Future Interactive maps Maps customized by users Display many types of board data Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

44. Improving Measurement Accuracy Variety of Board activities to improve accuracy of diversion rate measurement and data 1993 AB 2494 established Disposal Reporting System to identify where waste is from established Adjustment Method so jurisdictions don’t have to measure diversion each year Allowed regional agencies Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

45. Improving Measurement Accuracy 1995-1996 Biennial Reviews required many jurisdictions to do new base years 1997 Accuracy Working Group 1999 Statewide Characterization of Waste Disposed 1999-2000 Biennial Reviews included many new base years and allowed time extensions 2001 SB 2202 required report to Legislature with recommendations to improve diversion rate measurement Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

46. Pie Chart showing J’s Base Yearly Break Down of Jurisdictions Base Year Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

47. BY Changed vs. Not Changed Jurisdictions that Changed vs. Did Not Change Base Years Since 1995 Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

48. Cha rt sho ws J’s tha t hav e cha nge d thei r orig inal bas e yea r by yea r. Count of Jurisdictions that have Changed Their Original Base Year by Year Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

49. New Base Years Submitted and Approved Post-VerificationPre-VerificationTotal Extrap Without Extrap Extrap Without Extrap Extrap Without Extrap Submitted1880225440134 Approved By Board296225424150 Extrapolation Denied By Board (used actual data) 16 0 0 0 16 0 Post-VerificationPre-Verification Extrap Without Extrap Percent Difference Extrap Without Extrap Percent Difference Average Diversion Rates524030% Higher463821% Higher Pounds Per Person Per Day 13 13* 0% 24 14** 77% Higher Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised *Does not include Sand City or City of Commerce ** Does not include City of Industry or City of Vernon

50. New Base Years: Maximizing Efficiency Analyzed 35 studies to assess impact of the top 10 businesses versus all audited businesses  33 out of 35 jurisdictions derived 50% or more of diversion from top 10 businesses  21 out of 35 jurisdictions derived 80 % or more of diversion from top 10 businesses  13 out of 35 jurisdictions derived over 90% of diversion from top 10 businesses  Recommend jurisdictions audit their largest businesses first Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

51. New Base Year Case Study: Impact of the Largest Businesses (333) Audited Relative to the Total Business Audits (approx. 7,600)

52. New Base Year Case Study: Diversion Breakdown for Jurisdiction Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

53. Targeted Business Audits Save Time and Money Jurisdictions should determine number of audits needed Top 10-30 businesses bring the majority of diversion tonnage for the business audits Jurisdictions can then consider whether additional audits are necessary Results in time and cost savings Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

54. Observations of Current Base Year Efforts Quality of submitted studies appears to be improving Use of Certification Form has: Improved the quality of data by tying programs to diversion tonnages Provided jurisdictions with information on potential gaps in program efforts Served as a useful tool in program evaluation and planning Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

55. Broad Themes in SB 2202 Report Recommendations Potential for error in all components of diversion rate measurement system Diversion rates are estimates/indicators Small jurisdictions more likely to have inaccurate diversion rate Need to focus on diversion program implementation Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

56. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

57. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

58. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

59. Proposed Regulations Revisions Resulting from SB 2202 Report Statewide standards for collecting DRS data Use scales at all facilities Survey every load every day Exempt small, rural jurisdictions from daily surveys Make solid waste facility participation in DRS a permit requirement Allow use of alternative adjustment method factors and formulas Allow rural jurisdictions to demonstrate compliance based on diversion programs Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

60. Activities to Improve DRS Accuracy DRS regulation revisions Focused training for all participants DRS web-based training modules being developed Continue random facility visits Publish results of random visits in InfoCycling Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

61. Number of Sites Visited for DRS 448 total facility site visits 174 disposal facilities:  92 transfer stations  82 landfills Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

62. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

63. What We Have Learned From DRS Site Visits Facility operators want to comply Are willing to make changes to meet requirements Attendants not aware of requirements Questions of where the hauler is from may differ from where waste originates More operators conducting daily surveys Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

64. What Guides Us? Implementing Statutes and Strategic Plan Saving our customers time and money Improving our information delivery system Enhancing our tools and accuracy Leveraging tools and technology to “create” staff time to assist an increased number of customers Focusing on types of materials still left in the waste stream Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

65. Statewide Trend: Diversion, Disposal, and Generation Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

66. Per Capita Disposal Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

67. The Future More effective process, and enhanced tools and assistance Streamline future Board Biennial Review process for 2001-2002 Improve and streamline the diversion program and new base year verification processes Automate new base year process (similar to EAR) Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

68. The Future… Support local jurisdictions’ ability to reach and maintain California’s waste diversion mandates. Work with other State agencies to promote zero-waste strategies that would ultimately put State agencies in a position to lead by example. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

69. The Future… Encourage recycling activities and new technologies in all businesses and residences. Promote new or existing technologies and processes to address existing or emerging waste streams. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

70. The Future… Improve the exchange of and access to information internally and externally. Through consistent and effective enforcement or other appropriate measures, ensure compliance with federal and State waste management laws and regulations. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

71. Questions? Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

72. Reference Slides Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

73. Statutes Extensive requirements for Board assistance, review and enforcement related to jurisdiction waste management plans and plan implementation (PRC 40900 – 41956) Board has authority to fine jurisdictions for failure to submit and implement plans (PRC 41813 and 41850) Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

74. Statutes School site Source Reduction and Recycling Assistance Program (PRC 42630 – 42647) State Agency integrated waste management plans (PRC 42920 – 42928). State Agency plan requirements build on experience with jurisdiction plans. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

75. Statutes Establish Disposal Reporting System (PRC 41821.5) Allow time extensions and reduced requirements (PRC 41785 and 41820) Require 5 year revisions of plans (PRC 41770) Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

76. Strategic Plan Goal 2—Assist in the creation and expansion of sustainable markets to support diversion efforts and ensure that diverted materials return to the economic mainstream. Objective 3—Support local jurisdictions’ ability to reach and maintain California’s waste diversion mandates. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

77. Strategic Plan Goal 3—Educate the public to better understand and participate in resource conservation and integrated waste management strategies Objective 2—Strengthen and expand partnerships to better promote environmental education and integrated waste management strategies, and to achieve the maximum potential from funding that is available. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

78. Strategic Plan Goal 4—Manage and mitigate the impacts of solid waste on public health and safety and the environment and promote integrated and consistent permitting, inspection, and enforcement efforts. Objective 1—Through consistent and effective enforcement or other appropriate measures, ensure compliance with federal and State waste management laws and regulations. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

79. Strategic Plan Goal 5—Improve the efficiency and effectiveness of the California Integrated Waste Management Board in pursuit of its mission. Objective 2—Address cross-organizational communication and collaboration. Objective 3—Improve the exchange of and access to information internally and externally. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

80. Strategic Plan Goal 7—Promote a “zero-waste California” where the public, industry, and government strive to reduce, reuse, or recycle all municipal solid waste materials back into nature or the marketplace in a manner that protects human health and the environment and honors the principles of California’s Integrated Waste Management Act. Objective 1—Promote source reduction to minimize the amount of waste generated. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised

81. Strategic Plan Goal 7 (continued) Objective 3—Encourage recycling activities and new technologies in all businesses and residences. Objective 4—Promote new or existing technologies and processes to address existing or emerging waste streams. Objective 5—Work with other State agencies to promote zero-waste strategies that would ultimately put State agencies in a position to lead by example. Board MeetingAgenda Item 27 May 13-14, 2003Presentation Revised