1. XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale Carnegie

2. XP 2 Chapter Introduction PowerPoint  Practical and potent tool for creating and delivering business presentations  Creates presentations that combine essential content with professional design  Can combine text, graphics, sound, and video To go to level 1, click hereclick here To go to level 2, click hereclick here To go to level 3, click hereclick here

3. XP 3 Level 1 Objectives: Planning a Presentation Use the AutoContent Wizard to create a presentation Modify the design and the slide master Add objects to slides to add interest and clarity Prepare and run the presentation

4. XP 4 Determining Your Purpose and Audience Balance your own needs with those of your audience Formal or familiar presentation Age range of the audience What do they already know about the topic? What do you want them to learn?

5. XP 5 Structuring a Professional Presentation Create a plan  Introduction Foretells content and inspires audience to listen  Body (middle) Flows logically; points united by reasonable transitions  End Summarizes main points May offer recommendations or include a call to action Manage your time during the presentation

6. XP 6 Audience Bill of Rights* Respect your audience Adhere to a schedule Make content matter Make visuals clear Be flexible Deliver with style End emphatically * From Say It with Presentations by Gene Zelazny

7. XP 7 Presentation Tips Make sure slides are legible Augment with graphics and sound without distracting from purpose and content Be conservative with sound, animation, and color Use text sparingly Use visuals and stories to convey your message Be prepared for technological failure

8. XP 8 Delivering Your Presentation

9. XP 9 Creating Content Using the Autocontent Wizard Choose a presentation template (design and suggestions for content) Replace suggested content in each slide with your own content

10. XP 10 Using the Autocontent Wizard

11. XP 11 Categories of Presentations in AutoContent Wizard

12. XP 12 Results of Autocontent Wizard

13. XP 13 Customizing a Design Template Change color scheme Change background Use the slide master Add graphics Choose fonts that will display correctly in your presentation

14. XP 14 Changing the Color Scheme

15. XP 15 Changing the Background

16. XP 16 Using the Slide Master Makes uniform changes to formatting of entire presentation Changes to one slide (the master) apply to all slides in the presentation  Customize bullets  Add clip art to background  Add logo to title slide

17. XP 17 Adding a Graphic

18. XP 18 Changing Colors and Fills

19. XP 19 Completed Slide and Title Masters

20. XP 20 Choosing Fonts to Enhance Your Presentation Don’t sacrifice readability for style Use fonts that match tone and purpose of presentation Be consistent; limit number of fonts to two or three Use underline, italic, and bold features sparingly Do not use fonts smaller than 18 point

21. XP 21 Choosing Fonts to Enhance Your Presentation (continued) Choose font colors with enough contrast to stand out on the background Choose standard fonts installed on computers running Windows so they will display correctly Embed fonts to ensure they can be viewed and edited on other computers

22. XP 22 Embedding Fonts

23. XP 23 Modifying Text on a Slide Outline tab vs. slide view Add bullets by pressing Enter at end of a line Promote and demote bullets with Tab and Shift+Tab Move text with Cut, Copy, Paste, or drag

24. XP 24 Working with Slide Layouts

25. XP 25 Embedded and Linked Objects Created in one program; inserted into another  Embedded object Does not reflect changes to original source file (static)  Linked object Reflects changes made to source file (maintains connection between original file and linked object) Links between source file and PowerPoint presentations must be maintained

26. XP 26 Embedded and Linked Objects

27. XP 27 Updating Links

28. XP 28 Creating Drawings and Diagrams in PowerPoint

29. XP 29 Creating a Summary Slide Automatically created from slide titles of each presentation slide Select slides, then click Summary Slide button on Slide Sorter toolbar

30. XP 30 Running the Slide Show Slide Show button Ways to advance  Spacebar  Click left mouse button  Enter key  Right Arrow key Ways to navigate to a specific slide  Type slide number and press Enter  Right-click on current slide, point to Go to Slide on shortcut menu, click slide from list

31. XP 31 Level 1 Summary Basic skills for conveying ideas to your audience  Planning and designing a presentation Using ready-made PowerPoint templates to create simple presentations Customizing presentations using slide designs and varying colors and fonts

32. XP 32 Level 2 Objectives: Adding Emphasis to a Presentation Apply an animation scheme to a presentation Add transitions to slides Add custom animation to objects on slides Add sound to the presentation

33. XP 33 Using Animation Schemes Animation  Objects appear one at a time instead of all at once Animation scheme  Preset style of animation applied to title and bullet points  Apply to one slide, several slides, or all slides  Saves time and imparts consistency and symmetry Custom animation  Animate objects on a slide one at a time  Apply different animations to different objects  Animate objects other than slide title and bulleted text

34. XP 34 Using Animation Schemes

35. XP 35 Changing Slide Transitions

36. XP 36 Using Custom Animations to Emphasize Key Points

37. XP 37 Including Multimedia

38. XP 38 Level 2 Summary Making more dynamic presentations by:  Adding multimedia (sound and video)  Linking files from other programs to be displayed in the slide show  Using animation and transitions

39. XP 39 Level 3 Objectives: Delivering a Presentation Record narration for self-running presentation Set up presentation to run on its own at a trade show or via the Web Use the Package for CD feature Print handouts and speaker notes

40. XP 40 Recording Narration for a Self-Running Presentation

41. XP 41 Running in a Continuous Loop at a Trade Show

42. XP 42 Delivering Presentations via the Web

43. XP 43 Packaging a Presentation on a CD Package for CD option takes the worry out of taking your presentation on the road  Links all necessary files  Embeds all fonts  Includes the PowerPoint Viewer (in case the computer on which you run your presentation does not have PowerPoint)

44. XP 44 Using the Package for CD Option

45. XP 45 Using the Package for CD Option

46. XP 46 Printing Handouts and Notes Handouts  Audience can be more attentive with a copy of the presentation Notes  Excellent planning tool for the presenter

47. XP 47 Printing Handouts

48. XP 48 Creating and Using Speaker Notes

49. XP 49 Changing the Pointer While Running a Presentation Right-click on screen while presentation is running Point to Pointer Options on shortcut menu

50. XP 50 Changing the Pointer While Running a Presentation

51. XP 51 Level 3 Summary How to prepare your presentation for different venues Creating stand-alone presentations that can be delivered without a speaker  Adding narration  Running the slide show in a continuous loop Using the Package for CD option Creating customized notes and handouts

52. XP 52 Chapter Summary How to plan, create, and customize a persuasive presentation for delivery in a variety of formats