1. E-mail-II Outlook How To Topics CS-3505 Outlook 2000 Wb_E-mail-II.ppt

2. Get a campus account Many should already have a campus-wide NT account (NPGS domain) If not, contact help desk (x-1046, TAC@nps.edu) Ditto for Unix weirdos, or contact your department Unix wrangler

3. Configuring your mail agent Usually you need to provide your mail agent with some information, such as the name of your mail delivery agent, your user name and password, etc. Most Student accounts are filled out To see your settings Tools -> Services click on the mailbox assigned by NPS administrators

4. Configuring your mail agent Tools -> Services

5. Were is your mail? Tools -> Services-> personal folders->properties In my case C:/Mail/mailbox.pst Backup periodically

6. Folders and Shortcuts InBox and folders –Sent Items –Deleted Items Contacts Address Books Tasks Calendar

7. Mail Organize Message sorting 1 2 3 * Move to a folder * Create a move to folder rule *Create a more complex rule

8. Mail Filters Create a rule

9. Tools->Out of Office Assistant Forward Mail

10. Address Book Make an Address book –Tools-> services-> address book_> add –Choose a location for *.PAB files Add Addresses and groups –Click address book Icon on toolbar –Click New Entry icon on pop up –Select Personal Address Book –Fill out Info –Add/Remove members from groups Use –Select address : click [TO] –Sent to individuals or groups

11. Discussion In MS Outlook I found Address Book convenient to use –But hard to fill out –Requires hand entry of name and E-mail address which are subject to error –New Entries E-mail address is not recognized until Contact entries are created anyway Entry Contacts are easier to create –Move message to “contact” folder

12. Contacts Add contact –Drag message to contact icon –Edit, save and close Organize contacts –Click Contacts Icon –Click Organize on toolbar –Make category –Add contact to category Use Contacts –Select address : click [TO] –Sent to all in category

13. Calender Click on Calendar Right Click on time Select “new meeting request” Fill out request Send meeting invitation

14. Mail testing Use IE Hotmail and NPS Outlook Send and receive messages to yourself on the same machine but as two different users MS Explorer Based Mail Server NPS Mail Server