1. Microsoft ® Office 2007 Overview Get up to speed with the 2007 system Leon County Schools presents:

2. Why Office 2007? When you get a new car, you have to learn a new dashboard. With Office 2007, the dashboard has changed, and many new features have been added. Updated 7/21/09 2007 Office Overview

3. Get up to speed with the 2007 Office system The new Office: Made for you The new look is called the Ribbon. With the Ribbon, the commands and tools you need are more readily available. Updated 7/21/09

4. Whats on the Ribbon? The Ribbon has three parts; tabs, groups, and commands. Tabs sit across the top of the Ribbon and are the core tasks. Groups are sets of related commands. Commands are arranged in groups. A command can be a button, a menu, or a box where you enter information.

5. Get up to speed with the 2007 Office system Whats on the Ribbon? Lets start with the first tab. In Word 2007, for example, the HOME tab has the most commonly used commands for writing documents: font formatting (Font group),

6. Get up to speed with the 2007 Office system Whats on the Ribbon? Lets start with the first tab. In Word 2007, for example, the HOME tab has the most commonly used commands for writing documents: font formatting (Font group), paragraph options (Paragraph group),

7. Get up to speed with the 2007 Office system Whats on the Ribbon? Lets start with the first tab. In Word 2007, for example, the HOME tab has the most commonly used commands for writing documents: font formatting (Font group), paragraph options (Paragraph group), text styles (Styles group).

8. Get up to speed with the 2007 Office system How commands are organized Commands are organized by how theyre used. Frequently used core commands are the most prominent and are located in the same places in different programs. To locate more options for a command - click the arrow below or next to it.

9. Get up to speed with the 2007 Office system More commands, but only when you need them Some Commands appear only when you need them, in response to an action. For example, the Picture Tools in Word appear on the Ribbon when you insert a picture In PowerPoint, when you insert a movie the Movie Tools will appear. After you take the first steps, what you need will appear.

10. Get up to speed with the 2007 Office system More options if you need them Sometimes an arrow, called the Dialog Box Launcher, appears in the lower-right corner of a group. This means more options are available for the group. On the Home tab, click the arrow in the Font group. For example, to get to more font options in PowerPoint ® 2007: The Font dialog box opens, with the full selection of font commands.

11. Get up to speed with the 2007 Office system Answers to critical questions What else is new? The Microsoft Office Button is new, as are new keyboard shortcuts and new file formats for Word, Excel, PowerPoint, and Access 2007.

12. Get up to speed with the 2007 Office system What happened to the File menu? Now you click on the Microsoft Office Button. It appears in the upper-left corner of the window in Microsoft Office programs, such as Word and Excel. The button offers more commands than the File menu did.

13. Get up to speed with the 2007 Office system What happens when you click the button? Many options can now be found when you click the Microsoft Office Button. Print, Save, and Save As are all found here.

14. Get up to speed with the 2007 Office system Setting Editing Preferences The Microsoft Office Button has an Options tab at the bottom. This opens the settings that control your preferences for things like correcting spelling or grammar.

15. Get up to speed with the 2007 Office system Setting Editing Preferences The Options include a place to personalize your copy of the program.

16. Get up to speed with the 2007 Office system Where do I start a blank document? Click the button and then select New. When you create a new document, workbook, or presentation youll get a window to help you begin. You can start with a blank or existing file… Or select a template from the left to jump-start your authoring work. Under Microsoft Office Online, click Featured, and choose from links to online templates and training courses.

17. Get up to speed with the 2007 Office system Preview before you select Another change is the new LIVE PREVIEW- Now you can see a live preview of your choice before you make a selection, which saves you time and gives you better results. Animation: Right-click, and click Play. Updated 7/21/09

18. Get up to speed with the 2007 Office system Preview before you select See how this feature allows you to preview the options before you make the change? Now you can see a live preview of your choice before you make a selection, which saves you time and gives you better results. Updated 7/21/09

19. Get up to speed with the 2007 Office system Put commands on your own toolbar The Quick Access Toolbar is designed to be personalized. You can easily place your favorites on the Quick Access Toolbar. Located above the Ribbon when you first start your Microsoft Office program, the Quick Access Toolbar puts commands where theyre always visible and near at hand. Animation: Right-click, and click Play. Updated 7/21/09

20. Get up to speed with the 2007 Office system Put commands on your own toolbar Do you often use commands that arent as quickly available as youd like? You can easily add them to the Quick Access Toolbar. Located above the Ribbon, the Quick Access Toolbar puts commands where theyre always visible and near at hand. Right click on the command you want to add, and select Add to Quick Access Toolbar Updated 7/21/09

21. Get up to speed with the 2007 Office system Working with different screen resolutions Everything described so far applies if your screen is set to high resolution and the program window is maximized. If not, things look different. Low screen resolution: a few groups on the Ribbon will display the group name only, not the commands in the group. Click the arrow on the group button to display the commands. How? Like this:

22. Get up to speed with the 2007 Office system Working with different screen resolutions Everything described so far applies if your screen is set to high resolution and the program window is maximized. If not, things look different. Screen not maximized: Some groups will display only the group names. How? Like this: Tablet PCs: On those with smaller screens, the Ribbon adjusts to show smaller versions of tabs and groups.

23. Get up to speed with the 2007 Office system Keyboard shortcuts that begin with CTRL still work. For example, the shortcut CTRL+C still copies, and the shortcut CTRL+V still pastes. What about favorite keyboard shortcuts? What about the old keyboard shortcuts?

24. Get up to speed with the 2007 Office system Whats new for keyboard shortcuts? If you rely on the keyboard more than the mouse, youll want to know that the Ribbon design comes with new shortcuts. There are shortcuts for every single button on the Ribbon. Shortcuts often require fewer keys than before.

25. Get up to speed with the 2007 Office system Keyboard shortcuts are now Key Tips! The new shortcuts also have a new name: Key Tips. The picture shows an example of using Key Tips to remove a heading style in Word. Press ALT to make the Key Tips appear. Press H to select the Home tab. Press E to select the Clear Formatting button in the Font group to remove the heading style.

26. Get up to speed with the 2007 Office system What if I cant find a command? If you cant find the command youre looking for, theres help. For Word 2007, Excel 2007, and PowerPoint 2007, theres a visual, interactive reference guide to help you quickly learn where things are. Animation: Right-click, and click Play. [Author:.swf gets inserted here; delete this placeholder before inserting.swf file.] Updated 7/21/09

27. Get up to speed with the 2007 Office system What if I cant find a command? If you cant find the command youre looking for, theres help. For Word 2007, Excel 2007, and PowerPoint 2007, theres a visual, interactive reference guide to help you quickly learn where things are. Updated 7/21/09

28. Get up to speed with the 2007 Office system What about the new file formats? Word 2007, Excel 2007, and PowerPoint 2007 use new file formats. Increased security for your files and reduced chances of file corruption. Reduced file size. New features. There are lots of great reasons for the change:

29. Get up to speed with the 2007 Office system The default file format now has an x on the end, representing the XML format. For example, in Word, a document is now saved by default with the extension.docx, rather than.doc. If you save a file as a template, the same applies: You get the template extension of old, with an x on the end; for example,.dotx in Word. If a file contains code or macros, save it using the new macro-enabled file format. For a Word document, use.docm; for a Word template, its.dotm. What about the new file formats? A bit more about the new format in Word, Excel, and PowerPoint:

30. Get up to speed with the 2007 Office system Working with files from earlier versions You can read earlier versions in the 2007 Office system. And you can save files in earlier version formats to share You can share documents between the 2007 Office system and earlier versions of Office programs.

31. Get up to speed with the 2007 Office system You can open a file created in previous versions of Office programs, from 95 through 2003. Just open the file as usual. –After working with it in the 2007 version, you can save it in the new version, or use the Save As dialog box to save the file created in a previous version as that same version. –As you save, a Compatibility Checker will let you know of any new features added to the file that may be disabled, or matched as closely as possible. Working with files from earlier versions Heres how:

32. Get up to speed with the 2007 Office system Colleagues who have Word, Excel, or PowerPoint versions 2000 through 2003 (and the latest patches and service packs) can open 2007 files. Working with files from earlier versions Heres how: –When they open your document, they will be asked to download a converter that will let them open your document.

33. Get up to speed with the 2007 Office system What about the new file format in Access? The new file format in Access 2007,.accdb, supports new product features. For example, Access supports the attachment data typewhich lets you store documents and files as compressed attachments in your databaseand multivalued fields.

34. Get up to speed with the 2007 Office system Whats new in PowerPoint? There are new locations to start a slide show.

35. Get up to speed with the 2007 Office system Smart Art- new graphic organizers, a lot like Inspiration Enhanced graphics. Whats new in PowerPoint?

36. Get up to speed with the 2007 Office system Lab: Suggestions for practice 1.Create a new document in Word. 2.Delete private information and comments from your document. 3.Save your Word file as a different version. 4.Check out your options in Excel. 5.Use a keyboard shortcut. Online practiceOnline practice (requires Word 2007 and Excel 2007, part of the 2007 Microsoft Office system) Updated 7/21/09

37. Get up to speed with the 2007 Office system Suggestions for practice 1.Add a bulleted list in Word. 2.Apply heading styles in Word. 3.Insert a picture into a Word document. 4.Format text in Word using the Mini toolbar. 5.Add a button to the Quick Access Toolbar and then delete one. 6.Find more options. Online practiceOnline practice (requires Word 2007 and Excel 2007, part of the 2007 Microsoft Office system) Updated 7/21/09

38. Get up to speed with the 2007 Office system Quick Quiz 2, question 2: Answer ALT. This will display badges showing which key you press to access each tab. Updated 7/21/09

39. Get up to speed with the 2007 Office system Quick Reference Card For a summary of the tasks covered in this course, view the Quick Reference Card.Quick Reference Card

40. Microsoft ® Office 2007 training PowerPoint For further training materials see additional links at ….. http://www.godby.leon.k12.fl.us/office2007/default.aspx This training was adapted from a